Other Life Changes

Other Life Changes


In addition to marriage, divorce, adding or removing a dependent, preparing for retirement, and experiencing death in your family, there are a few other qualified life events that give you the opportunity to make changes to your benefits package. These include:

  • Employment status changes of employee, dependent, or spouse which affects eligibility to participate in the employer’s health plan;
  • Commencement of or returning from an unpaid leave of absence;
  • Judgment, decree, or order changing legal custody;
  • Cost and/or coverage changes in employee’s, dependent’s, or spouse’s health plan;
  • Enrollment in an insurance plan through the Health Insurance Marketplace, also known as the health insurance “exchange”;
  • Entitlement to or loss of eligibility for Government-sponsored programs.

What changes can I make?

Changes to your coverage may only be related to the qualified life event. For example, you may change your Employee Plus Spouse or Family coverage level to Employee Only, but you may not switch your coverage from Basic Health to Choice Health.

When eligibility is lost for other coverage, or when non-UVA COBRA coverage is exhausted or terminated, you may enroll yourself, your spouse, and/or your dependents who have lost other coverage within 30 days.

  • Life and Accidental Death & Dismemberment Insurance 

    As a result of removing a dependent, you may be able to make changes to your life and AD&D benefits, based on which retirement plan you are currently enrolled in:

    Learn More About Life Insurance
  • Beneficiary

    Designation – As a result of adding or removing a dependent, you may make changes to your beneficiary designations for your retirement plan or your life insurance. Please contact the HR Solution Center at 434.243.3344 to make changes to beneficiaries, or reach out to the vendors directly:

    For your retirement plan, please contact your investment plan vendors:

    • ICMA-RC: 877.327.5261
    • Fidelity: 800.343.0860
    • TIAA: 800.842.2252
    Learn More About Retirement
  • Flexible Spending Accounts and Dependent Daycare reimbursement Account

    As a result of removing a dependent, you may make changes to your flexible spending accounts (FSAs) and Dependent Daycare Reimbursement Account. Be sure to make the request to change your FSA within 30 days of the event change. Changes become effective the first month after you make the request.

    Learn More About FSAs
  • Loss of S-CHIP/Medicaid eligibility

    When eligibility is lost of S-CHIP/Medicaid or provision of premium assistance by S-CHIP/Medicaid, you may enroll yourself, your spouse, and/or your dependents who have lost eligibility for the government-provided coverage, or who have become eligible for state assistance (which provides help paying for Plan coverage). This qualified life event is unique and allows 60 days from the event to request enrollment changes and provide documentation to UVA HR. Coverage is effective the first of the month following receipt of the enrollment application by UVA HR (or receipt of the request online). Please contact the HR Solution Center to initiate this qualified life event. 

What You Need to Know and Do:

  1. Within 30 days of the qualified life event, contact the UVA HR Solution Center to initiate the process of adding or deleting dependent(s) and provide the required paperwork. See this chart detailing documentation requirements.

    Phone: 434.243.3344
    Email: AskHR@virginia.edu

  1. You may change your tax withholding due to adding or removing a dependent.
    Tax Withholding for Academic Division employees

    Tax Withholding for Medical Center employees

When Will Changes Take Effect?

Coverage changes will be effective the first of the month following receipt of the application and documentation at the UVA HR Benefits Division if received within 30 days of the qualified life event.

COBRA

If your dependent is no longer eligible for coverage under your plan, your dependent may be eligible for coverage under COBRA by purchasing coverage under COBRA through Chard Snyder (888.878.6175) for up to 18 months.