Other Life Changes

You have 60 days to submit a Qualified Life Event.

In addition to marriage, divorce, adding or removing a dependent, preparing for retirement, and experiencing death in your family, there are a few other qualified life events that give you the opportunity to make changes to your benefits package. These include:

Employment status changes of employee, dependent, or spouse which affects enrollment in the employer's health plan due to eligibility;
Commencement of or returning from an unpaid leave of absence that results in a loss or gain of coverage;
Judgment, decree, or order changing legal custody;
Cost and/or coverage changes in employee’s, dependent’s, or spouse’s health plan;
Enrollment in an insurance plan through the Health Insurance Marketplace, also known as the health insurance “exchange”;
Entitlement to or loss of eligibility for Government-sponsored programs.

What changes can I make?

Changes to your coverage may only be related to the qualified life event. For example, you may change your Employee Plus Spouse or Family coverage level to Employee Only, but you may not switch your coverage from Basic Health to Choice Health.

When eligibility is lost for other coverage, or when non-UVA COBRA coverage is exhausted or terminated, you may enroll yourself, your spouse, and/or your dependents who have lost other coverage within 60 days.

Life and Accidental Death & Dismemberment Insurance
As a result of removing a dependent, you may be able to make changes to your life and AD&D benefits, based on which retirement plan you are currently enrolled in:
- VRS: Minnesota Life forms:
- ORP and MCRP: Standard Life Beneficiary Form
Learn More About Life Insurance
Beneficiary

As a result of adding or removing dependents, you may make changes to beneficiary designations for retirement or life insurance.

- Navigate to Workday>Benefits & Pay Hub>Change Beneficiaries

- Add, edit, or delete beneficiaries

- Reach out to your investment plan vendors directly for changes to your retirement plan:

ICMA-RC
877.327.5261

Fidelity
800.343.0860

TIAA
800.842.2252
Learn More About Retirement
Flexible Spending Accounts and Dependent Daycare Reimbursement Account

As a result of adding or removing dependents, you may make changes to Flexible Spending Accounts (FSAs) and Dependent Daycare Reimbursement Accounts (DCAs) that are consistent with the qualified life event (increase for adding dependents, and decrease for removal of dependents but goal amount can't be less than amount already contributed or spent). Make the request to change your FSA or DCA within 60 days of the event. Changes become effective the first day of the month following receipt of the application and documentation at UVA HR if received within 60 days of the qualified life event.
Learn More About FSAs
Loss of S-CHIP/Medicaid eligibility

When eligibility is lost of S-CHIP/Medicaid or provision of premium assistance by S-CHIP/Medicaid, you may enroll yourself, your spouse, and/or your dependents who have lost eligibility for the government-provided coverage, or who have become eligible for state assistance (which provides help paying for Plan coverage). This qualified life event is unique and allows 60 days from the event to request enrollment changes and provide documentation to UVA HR. Coverage is effective the first of the month following receipt of the enrollment application by UVA HR (or receipt of the request online). Please contact the HR Solution Center to initiate this qualified life event.

What You Need to Know and Do:

Within 60 days of the qualifying event, initiate and finish the process of adding/deleting dependent(s) or dropping/starting your own coverage in Workday:

- Navigate to Workday>Benefits & Pay Hub>Change Benefits

- If you (not dependents) are waiving your current medical, dental, or vision benefit enrollments or if you are enrolling under UVA medical, dental, or vision benefits for the first time because of a qualifying life event, you must make your request to askhr@virginia.edu.

- Upload the required paperwork

- See this chart detailing documentation requirements that confirm the qualified life event and, if you are adding a spouse or dependent to your coverage, the documentation to confirm their relationship to you.

You may change your tax withholding due to adding or removing a dependent.

- Navigate to Workday>My Pay App>Withholding Elections

- Click on the Update button and make your changes

When Will Changes Take Effect?

Coverage changes will be effective the first of the month following receipt of the application and documentation at UVA HR if received within 60 days of the qualified life event.

COBRA

If your dependent is no longer eligible for coverage under your plan, your dependent may be eligible for coverage under COBRA by purchasing coverage under COBRA through Chard Snyder (888.878.6175) for up to 18 months.

Other Life Changes

What changes can I make?

Life and Accidental Death & Dismemberment Insurance

Beneficiary

Flexible Spending Accounts and Dependent Daycare Reimbursement Account

Loss of S-CHIP/Medicaid eligibility

What You Need to Know and Do:

When Will Changes Take Effect?

COBRA