2023 Annual Retraining

Depending on the entity the worker reports through or is funded by will determine whether the worker is required to complete 2023 UVA Health Annual Retraining.

Per Policy HR210: Competency Assessment, University Medical Center team members who do not meet the requirement before the deadline will be suspended without pay, pending successful completion of the training.

Other team members within or for the benefit of UVA Health who do not the Annual Retraining requirement will be addressed in accordance with appropriate policies.

If a team member is on approved leave and will miss the deadline, they must work with their manager to ensure retraining is completed within 15 days of their return. Once the course is complete, the team member's manager must confirm compliance.

If a team member is not marked on leave, contact the HR Service Center at 434.243.3344 or email the leave mailbox at Leave@virginia.edu.

If the team member is not on leave that HR tracks in Workday (i.e., wage, etc.), the reports will not show the team member listed as "(On Leave)". The manager is responsible for ensuring the team member completes the course within 15 days of their return. The team member will not be waived or dropped from the course. 

Please refer to the tip sheet for the Sponsored Account UI and select the "I'm Not the Sponsor" option in the AMP platform. If assistance is needed with making the change in AMP, please contact the HIT Help Desk (helpdesk@hscmail.mcc.virginia.edu or 434.924.5334).

Please refer to the tip sheet for the Sponsored Account UI and select the "Terminate" option in the AMP platform. If assistance is needed with making the change in AMP, please contact the HIT Help Desk (helpdesk@hscmail.mcc.virginia.edu or 434.924.5334).

To request an exemption for a School of Medicine sponsored account/contingent worker, review the questions below. If the answer to each question is "no", email LMS@virginia.edu and provide a comprehensive list of all sponsored account/contingent worker names you wish to exempt from training.

• Do the individuals receive any compensation from UVA for the work they perform?
• Do the individuals come on Grounds at any time during their appointment?
• Do the individuals engage in patient care?
• Do the individuals have access to Epic or any other institutional computer system, subject to Health System IT Policy 002?
• Are they required to comply with the UVA Health Compliance Code of Conduct?
• Do the individuals have access to PHI?

To request an exemption for a Medical Center sponsored account/contingent worker, review the questions below. If the answer to each question is "no", email LMS@virginia.edu and provide a comprehensive list of all sponsored account/contingent worker names you wish to exempt from training.

• Do the individuals interface with patients or patient specimens?
• Do the individuals have access to Epic or any other institutional computer systems in a capacity other than intermittent application or infrastructure level support, and be subject to Health System Policy IT-002?
• Do the individuals have access to PHI in any form other than intermittent periodic access to provide intermittent application or infrastructure-level support?
• Do the individuals connect to or use computers on the UVA Health networks in a capacity other than intermittent application or infrastructure-level support?

The following roles are available and branch to applicable content in the 2023 UVA Health Annual Retraining digital course:

• Chaplain
• Emergency Medical Services
• Emergency Medical Services (EMS)
• Inpatient CNA or PCT
• Inpatient LIP, MD, NP
• Inpatient RN
• No Patient Contact
• Nutritionist, Pulmonary Function, Radiation Tech
• Occupation & Physical Therapists, Speech Therapists, and Imaging
• OT/PT, Sleep Lab, Rad Imaging
• Other Patient Contact
• Outpatient CMA, LPN, CNA or PCT
• Outpatient LIP, MD, NP
• Outpatient RN
• Patient Services
• Perfusionist
• Pharmacy
• Phlebotomist
• Physical Plant
• Respiratory Therapist
• Security
• Social Worker
• Specimen Contact
• Surg Tech
• Transporter