Hiring officials and HR professionals are tasked with the great honor and responsibility of acquiring top talent to help the University achieve its mission and to advance departmental goals. Reach out to your school or unit’s HR Business Partner for assistance throughout the process.
The hiring process for temporary and student, staff wage, and faculty wage positions is managed separately by the Talent Flexibility Team.Talent Flexibility Services
Recruiting Responsibilities of Managers
- Create new positions and job requisitions
- Review candidates and move them forward to interviews
- Schedule and conduct interviews
- Manage interview feedback and select the candidate you wish to hire
- Approve the offer letter
- Review onboarding information sent to your Notifications
Please note that there are variations in the process depending on your entity and the role for which you are hiring.
What does the overall hiring process look like at UVA?
The recruiting process at UVA is collaborative and focused on the type of position being filled. Your recruiter is prepared to partner with you throughout the process, guiding you toward an outstanding hire. Your Business Partner is also available to initiate hiring requests and help as needed.
Position & Requisition
Need determined and approved. Position and requisition are created.
Posting & Sourcing
Recruiter posts position and external advertisements; sources, finding qualified applicants; provides initial screening to ensure qualifications.
Recruiter provides initial screening to ensure qualifications. Candidates are reviewed.
Hiring manager/search committee/stakeholders interview.
Selection & Offer
References checked. Offer is formulated and approved. Offer is extended.
Talent Support coordinates background checks. Hire prepared for systems access and payroll. New hire welcome and preboard instructions sent.
Frequently Asked Questions
Who do I go to for help creating job postings and job positions?
Open lab sessions will be scheduled after go-live where you can get individualized help completing new tasks in Workday, including recruiting tasks. You may also ask your HR Business Partner or a Recruiter.
Who is responsible for writing job descriptions?
Job descriptions are pre-loaded, but it is up to the recruiter and the hiring manager to make sure they are up to date and accurate before posting. They can also work together to customize the description for the job posting.
Will Workday populate default recruiters based on past requisitions?
A primary recruiter is assigned to every requisition. Workday does not automate this assignment. It is managed by the recruiting team.
Will all applicants that are part of active searches at go-live be migrated to Workday?
Some active searches will be completed in the legacy system. Hiring managers and applicants will be notified if they are moving to Workday during the cutover.
Who will schedule candidate interviews with hiring managers, search committees, and stakeholder groups?
The recruiter can schedule interviews. However, the recruiter and hiring manager will work together to determine if the hiring manager wants the recruiter to perform that activity.
When scheduling an interview, is it possible to see the availability of the candidate and hiring manager within Workday?
No. Determining the availability of the candidate and hiring manager will come down to coordination between the two parties. A scheduling feature isn't currently available in Workday.
Will the recruiting calendar sync with the calendar on my mobile device?
Workday does not currently sync with other calendars.
When are degrees/licenses verified?
Recruiters will verify degrees/licenses during the screening process.
Can a manager review an application before it's reviewed by a recruiter?
Yes, a manager can review an application before the Recruiter, but cannot take action.
Who will check candidate references?
The hiring manager or search committee will complete reference checks.
UVA Is An Equal Opportunity Employer
As a federal contractor, UVA receives federal funds, such as student financial aid, grants, and research funds, and must follow certain compliance requirements monitored by the Office of Equal Opportunity and Civil Rights.
The University of Virginia, including the UVA Health System and the University Physician’s Group are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.