RAPID HIRE RN TRAVELERS

Rapid Hire RN Travelers


Welcome to Charlottesville and UVA Health! Please see below for tasks that are required as part of your onboarding process as a rapid hire RN traveling nurse.

Please note that non-Rapid Hire Travelers should refer to the New Hire Portal for onboarding procedures.

 

New Hire Top Priority Items

Kindly note that you must wear scrubs, though they can be any color, regardless of department.

  • UVA Account

    Activating Your Account:

    1. Read the account activation email you will receive from your assigned manager.
    2. Follow the Account Activation Guide to create a UVA password and set up a device for 2-Step Login (Duo). You will use these login credentials to log in to Workday and other UVA systems in the future.

    TIP: If you haven't already, add a secondary device to 2-Step Login Duo as a backup authentication method.

    Do you have a prior affiliation with UVA? As a former or current employee, student, applicant, contractor/vendor, etc., you have already activated your account and will not receive an email.

    • If you have forgotten your UVA credentials, learn your UVA computing ID or reset password.
    • If you have not enrolled your preferred devices, add your devices to 2-Step Login (Duo).
    • Use these login credentials to log in to Workday and other UVA systems in the future.

    If you are unable to get your UVA password, computing ID, or set up a device for Duo, contact the UVA Help Desk at 434.924.4357 for assistance.

    The step below will only apply to employees in departments who use UVA Health accounts.

    If your department uses Academic accounts, use your computing ID and password to login to your computer.

    For School of Medicine employees in departments who use UVA Health computers, your account may need to be requested before logging in. Check in with your manager, department administrator, or manager designee.

    Create your permanent UVA Health password (this is a different password than the one that you set in the step above).

    Where to log in:

    You will need the following information to create your permanent password:

    • Computing ID: a random set of letters and numbers that will be your log-in username and your email prefix; it will look something like this: abc1xy. You received this ID when you completed the step above. This ID is exclusively yours and will never change any time you are affiliated with UVA.
    • University (Employee) ID: a nine-digit number that is unique to you as a member of the UVA community and will never change. This can be found on your Workday Profile page after your start date.
    • Temporary password: your temporary password will consist of your computing ID + the last four digits of your University ID (i.e., abc1xy1234).

    When logging in to the UVA Health network:

    1. Use your temporary password to log on the first time only.
    2. You will be prompted to change your temporary password to your permanent password. See UVA Health password requirements, including minimum number of characters, capital letters, numbers, etc.

    Use your new UVA Health password to log in to the UVA Health network and email. If you are unable to log into the UVA Health network using your Computing ID and any password, please call the Health IT Help Desk at 434.924.5334. 

    Changing Your Preferred Name:

    UVA Health team members can set up a preferred name to display in many UVA systems. Your legal name is separate from your preferred name. Your preferred name is one that you can update directly in the Identity & Access Management Portal and displays in most UVA systems and on your badge.

  • UVA Health Orientation

    You should have already received an email from Talent Support with Remote Onboarding & Orientation instructions.

    It is very important that you attend the virtual orientation session held by UVA HR listed below.

    Many important topics are covered during these sessions and you will need to attend. If you cannot activate your UVA Outlook account, please contact your manager.

    UVA HR Orientation Session:

    • *8:15 am: First time sign-in for your UVA Health account (Zoom session)
    • 9:00 - 10:00 am: Welcome to UVA (Zoom session)

    *Please ensure you have your Computing ID and University ID available for the 8:15 am session (should you need assistance from HIT Team accessing account/having technical issues).

    If you do not have the email for the session(s) above, please contact AskHR@virginia.edu.

    Reminders:

    • Computing ID: a random set of letters and numbers that will be your log-in username and your email prefix; it will look something like this: abc1xy. This ID is exclusively yours and will never change any time you are affiliated with UVA.
    • University (Employee) ID: a nine-digit number that looks like a social security number but is not as private; in fact, you will find it on your Workday Profile page. This ID is exclusively yours and will never change any time you are affiliated with UVA.
    • Temporary password: your temporary password will consist of your computing ID + the last four digits of your University ID (i.e., abc1xy1234)

    Orientation to Patient Care:

    You will complete the “Orientation to Patient Care” digital module that will be assigned to you Workday Learning. Links to appropriate information based on your job description are included in the module.

    • Instructions for how to login to Workday Learning and access your UVA employee email account can be found in the section titled 'Computer-Based Learning (CBL) & Workday Onboarding' listed below.
    • If you do not have access to the needed technology for digital module completion either in your department or in an alternate location, contact Nursing Professional Development Services at 434.924.8290.

    NPDS Introduction to Clinical Care (ICC):

    • This day will cover hands-on skills that you will attend in person. Sessions will be conducted in small groups.
    • You are scheduled in Workday Learning to attend some live content. Time and location are provided in your email.  
      • If you are also scheduled to attend the NPDS ICC POCT Glucometer and/or the NPDS ICC ABG, these are included as part of the ICC class.   
    • Attire: Business casual or scrubs and please wear a mask
    • We suggest that you bring your lunch in order to minimize movement into and out of the hospital or other public places, (there is a microwave and refrigerator at Grove St.)
  • ID BADGES

    Charlottesville Area

    You will need to go to the ID Badge Office to get your photo taken for your badge on Monday of your first week. Before going to the badge office, you will need your 9-digit employee number (displayed to the right of your name on the Workday home page) and a photo ID (i.e., driver's license). You may return to the badge office within the first three days after your start date (bring photo ID) to pick up your badge. Please note that this should not be done during live class sessions.

    The UVA Health ID Badge Office is on the 1st floor, Room M1205 of the West Complex.

  • Parking & Transportation

    As a new team member, we want to ensure you have the information you need about the parking options available at UVA Health. 

    In order to complete the parking application, you will need your: 

    • 9-digit UVA ID
    • UVA computing ID 
    • UVA email (computingID@virginia.edu) 
    • Work phone number 
    • Vehicle license plate information 

    Parking Location:

    The location for parking for your first week will be on the temporary permit based on arrival time with the address. Once you elect to purchase a permanent permit, you will receive an email with details about your permanent parking location. 

    Parking Permit Application 

    If you plan to drive to work and work at one of the buildings below, you will need a permanent parking permit:   

    • Medical Center complex, which includes University Hospital and the surrounding buildings  
    • Northridge Medical Park 
    • Fontaine Research Park 

      In order to complete the parking application you will need your: 

    • UVA email 
    • 9-digit UVA ID (noted on back of ID badge) 
    • Work phone number 
    • Vehicle license plate information 

    Do not delay completing the parking permit application.  

    You risk receiving a parking citation if you do not have a permit after your temporary permit expires. 

     Once you complete the application, you will receive a confirmation email within two business days. The permit will be mailed to your home address.  

    Temporary Permit (Multi-Day, Weekly, or Annual) must be paid in advance. Please select the temporary permit option on the form and indicate the duration of the permit in weeks. Fees vary based on the permit duration.  

    After-Hours Permit: 

    If you will be working an evening (after 5:00 pm), night or weekend shift, even occasionally, you should elect an after-hours gate card to park in the Medical Center garages. There is no ongoing permit fee for this option, but you will pay a one-time $10 deposit for the gate card. 

    Decline Parking:

    If you do not need parking, please email healthsystemparking@virginia.edu. Note: If you work in one of the above locations above a permit is required or you risk receiving a parking citation up to $250.  

    Questions? Please contact the UVA Health Parking office at 434.924.5147 or healthsystemparking@virginia.edu. For more information, visit Parking & Transportation webpage.

  • EMPLOYEE HEALTH REQUIREMENTS

    COVID-19 Vaccinations

    All newly hired UVA Health faculty and team members are considered Tier 1 team members at UVA Health.

    Please follow the directions on the COVID Requirements and Guidelines for New Hires webpage for full details.

    New team members can either provide proof of vaccination or receive their first dose at their Employee Health visit or any independent or UVA Health vaccination clinic. Those previously infected with COVID-19 are not exempt from this vaccination requirement. New team members may schedule a vaccination appointment in VaxTrax once their UVA Health user ID is received.

    This requirement is for all Tier 1 team members within the Medical Center, School of Medicine, School of Nursing, UVA Physicians Group and Claude Moore Health Sciences Library.

    Respirator Fit Testing (RFT)

    All Clinical Team members need to be respiratory fit tested at UVA; this will be done in Employee Health and scheduled by your manager from 1:00 - 3:00 pm on the Monday of your first week.

    IMPORTANT: If you have extenuating circumstances and are unable to attend the Monday afternoon session for RFT, please coordinate with your manager at your earliest convenience to schedule a time to complete RFT at Employee Health. You must indicate that you are a Rapid Hire Traveler nurse.

    Employee Health Address: 1222 Jefferson Park Ave 1st Floor, Charlottesville, VA 22903

  • Computer-Based Learning (CBL) & Workday Onboarding

    Please play close attention to messaging from UVA HR regarding required CBL's. This is an essential part of the rapid hire timeline; access to Epic and Pyxis access are dependent upon completion of these high-priority CBL's. Any time you are not in class, you need to be completing required CBL's.

    Mandatory Completion Timeline: UVA Health Orientation module and other CBLs

    • Day # 1: Those required prior to EPIC Class and for access to Pyxis Medication System.
    • Within 2 weeks: All additional CBL's must be completed.

    As a new UVA Health team member Traveler, you will see the UVA Health Orientation Online module plus six (6) mandatory computer-based learning (CBL) modules in the Required for You section of Workday Learning. Others are: ASPIRE, Patient Experience, and Preventing and Addressing Discrimination, Harassment, and Retaliation (PADHR) modules. You must complete these CBL modules within two weeks.

    Depending on your role, you may have additional modules. First, complete the Health System Orientation Online module.

    Next, begin work on the other six (6) mandatory new team member CBLs. Remember that these CBLS must be completed within two weeks. If you do not complete within two weeks, you may be asked to leave work until you have completed them.

    You will also have Unit Based Modules assigned as well and must be completed within two weeks.

    Workday Onboarding:

    UVA uses Workday® as its Human Resources technology system to manage most HR activities. As part of the onboarding process, you are required to log into Workday to complete certain tasks and review important information.

    • Access Workday from any web browser.
    • You will need your NetBadge login to continue.
    • From the Workday homepage, under Applications, click on the Learning icon.
    • Your computer-based learning (CBL) modules have been assigned to you; they are in the Required for You section at the top of the page.
  • PYXIS

    **Note: Managers must list unit(s) where new hire will be working in the access request.

    Please ensure your attestation is signed - Once that is finished, we can grant access (as long as the OAR with areas is submitted and he has his attestation signed). 

    If you do not see a CBL listed, please log into Workday and go to Leaning where you can search for “Pyxis Medstation ES” in the Learning Library. Enroll and complete the course in order to be granted system access.

Managers of Rapid Hire RN Traveler Nurses

  • MANAGER CHECKLIST

    Prior to Arrival

    • You will be sending out an Activation Email to RN Traveler via their personal email prior to their first day. ITS can be contacted at 434.924.4357 if no account activation email has been received. Please check with your new hire to ensure email (both personal as well as UVA account (once activated) are being checked for onboarding information.
      • You are welcome to connect with the RN Traveler prior to start. You are encouraged to share this webpage with them for information/awareness. 
    • Please review schedule for employee’s first week with new hire (to include what’s in person vs. virtual – Orientation, EPIC, etc.
    • Set-up a Monday start time with directions and where to park and where to arrive. 
    • Request Access (AMP) prior to arrival for Pyxis, EPIC, Vocera if applicable 

    First Day for New Hire

    • Meet and greet and tour unit
    • Introduce new hire to unit staff and to their Preceptor
    • Walk to ID badge office with new hire
    • Meet with Administrative Assistant to review schedule, hours, and policies
    • Make sure new hire can log into their UVA Email Account, troubleshoot as needed
    • Pyxis – verify login for new hire, must complete CBL prior to activation
    • Respirator Fit Testing (RFT) scheduled at Employee Health, provide directions if needed
    • Provide unit-specific handouts, policies, and processes
    • Set-up lockers
    • Review and fill out OCA forms
    • Retrieve certifications such as CPR, ACLS, etc., for their employee file
    • Review parking and transportation details

    Fast Track Information

    • Preceptor work: Complete OCA forms
    • Complete CAUTI/CLABSI check-off

What To Do When:

Refer to this section for commonly asked questions about the onboarding process for Rapid Hire RN Travelers.

  • I have Access Issues

    Do you have a prior affiliation with UVA?

    As a former or current employee, student, applicant, contractor/vendor, etc., you have already activated your account and will not receive an email.

    If you are unable to get your UVA password, computing ID, or set up a device for Duo, contact the UVA Help Desk at 434.924.4357 for assistance.

    Issues with email password

    For password issues, contact the HIT Help Desk at 434.924.5334.

    To complete user attestations, log in to https://amp.hscs.virginia.edu/my.policy. Please note AMP cannot be used for password changes or temporary passwords.

    Individuals requiring a password change or first time login should log into email.healthsystem.virginia.edu (passwords can be reset from home computer).

  • I need to make change to job profile, department, manager, or listed name

    If a new hire traveler’s job profile needs to be changed:

    Please contact Josh Fournier (jf3hs@virginia.edu) (or can enter a ticket in Salesforce). Please note, if a job profile was entered incorrectly in Workday, there will be a delay before updated information will be visible in Kronos.

    If an incorrect manager is listed for a new hire:

    Please email AskHR@virginia.edu. Once the supervisor is corrected in Workday, IAM will send out an activation code to the correct supervisor that day.

    If a name change for a sponsored account is needed:

    MCC Security needs to be notified. MCC Security will contacting the IAM team to update Fischer. Once Fischer is updated, Fischer will send the updated name Workday and HIT Security’s Sponsored Account System. MCC Security will contact the LAN team to update UVA Health Network and Email with the correct name, and MCC Security will update Epic (if access has already been granted). The sponsored traveler will need to update their preferred name in the Identity System.

  • I have questions about Epic

    **As a reminder, to be granted access, managers must submit request for access and new hire must complete required CBLs.

    If you have questions regarding a missed EPIC class, please contact: Joanne Barresi (Jb8cm@hscmail.mcc.virginia.edu), and copy Tom Ward (Jtw9x@hscmail.mcc.virginia.edu) and Lori Mitchell (lcm2e@hscmail.mcc.virginia.edu).