Academic Division Employee HR Info Related to COVID-19

Last updated April 5, 2021 at 8:51 AM

Academic Division Employee HR Info Related to COVID-19

This page provides HR related information for employees including University announcements regarding COVID-19 and the modified status, and a range of resources to help deal with the current situation. See additional resources in the right sidebar.


This section contains new news for employees. Please check back frequently.

  • COVID Prevention Training Course – Complete by May 1

    The Virginia Department of Labor and Industry (DOLI) passed a new permanent standard in 2021 that requires all members of the University community to complete an updated COVID prevention training course. This course addresses COVID-19 risk awareness and prevention best practices to reduce exposure to SARS-CoV2, including physical distancing, self-care, and workspace self-cleaning. It also explains the regulatory role that DOLI plays in UVA’s response to COVID-19, and UVA policies and programs designed to reduce COVID-19 transmission. For additional details and link to the course, please visit the COVID Prevention Training Course webpage (this page is behind NetBadge).

  • Leave Options associated with COVID-19 - Using PHEL

    See the UVA Managing Leave During Coronavirus webpage for the latest information on leave types available associated with COVID-19. 

  • Dependent Care Resources - School Support / Back-up Care

    Bright Horizons acknowledges that families are still managing many care challenges within the context of COVID-19, and they are here to help.  

    • Bright Horizons has continued focus on health and safety protocols
    • Bright Horizons is waiving all U.S. copays for Back-up Care in the months of March and April
    • Bright Horizons has overhauled their site to better suit their client’s needs
    • Employees are eligible for 15 days of Back-up Care each year, and that balance reset on 1-1-2021.

    Please see the Dependent Care webpage for the latest information on child and elder care. This includes full-time, short-term back-up, and school and tutoring support. 


  • PTO Cash-out Information

    See the PTO Cash-out webpage for the latest information


  • UVA Face Covering Policy - Academic Division

    Please see the new UVA face covering policy for faculty, staff and students located in the Additional Resources box on the right side of the page. It explains when, where and how face coverings should be worn while on Grounds. 

  • Hoos Well Offers Free Access to Wellbeats - On-Demand Fitness and Nutrition Classes

    Hoos Well is excited to offer UVA Health Plan subscribers free access to Wellbeats. Wellbeats offers on-demand fitness and nutrition classes, mindfulness resources, and more.

    To sign up:

    1. Download the Wellbeats App or visit the website portal:
    2. Click the "Login" button.
    3. Enter your computing ID followed by and enter HoosWell as your password.
    4. Update your password under "Edit Profile."
    5. Play a fitness class and enjoy!
    Wellbeats Flyer
  • Retirement Planning Sessions Go Virtual

    All in-person retirement planning sessions with TIAA, Fidelity, ICMA and VRS that were scheduled for UVA offices have been canceled or rescheduled to virtual meetings. This includes UPG employee meetings with TIAA. You will be contacted by the appropriate vendor retirement consultant with more information. Future appointments are still available through the signup links below and will be held virtually until further notice.


  • Find Your Designated vs. Non-Designated Status

    Academic Division employees, your emergency event status designation is visible in Workday:

    • Navigate to Workday > Personal Information > View "About Me"
    • In the "Job Details" area on the right side of the page, click on your "Position"
    • In the "Additional Information" on the right side of the page, your "Additional Job Classifications" will show your emergency event status (designated or non-designated)

    Managers can change designations in Workday by doing a "Change Job" and editing the details tab.

    Medical Center employees can find your designation status by referring to Policy 510.

  • Information Regarding Impact on Finances, Stocks, and Your Retirement

    Here is a list of information provided by our vendors and partners:

    "Five Steps to Protect Yourself Financially from the Impact of the Coronavirus"
    It is important to focus on what you can control during this time of uncertainty. This webinar will give you tangible steps to help guide yourself financially during this time of crisis. 
    Register for this pre-recorded webinar from the State Employee Financial Wellness Program




    As authorized by federal CARES Act legislation, loans and in-service withdrawals from the UVA 403(b) Tax Deferred Annuity plan will be permitted for COVID-19 related reasons. Hardship withdrawals, in-service withdrawals over age 59½,  and loans also remain available from the plan for non-COVID-19 related reasons. To initiate a loan or withdrawal, contact your account provider (TIAA and/or Fidelity Investments) directly. No UVA authorization is required. Loans and withdrawals are not available from the UVA Optional Retirement Plan, the UVA Cash Match Plan, or the Virginia Retirement System Defined Benefit Plans (VRS Plans 1 & 2, VaLORS Plans 1 & 2).For information about in-service withdrawals from the Commonwealth of Virginia 457 Deferred Compensation Plan (DCP), the Virginia 401(a) Cash Match Plan, and/or the VRS Hybrid 457, contact VRS Defined Contribution Plans customer service at 1-877-327-5261.


  • Ensure your personal information is up to date in Workday

    It is very important to make sure your personal information, especially contact information during emergencies, is current in Workday.

    In Workday, click on the Personal Information icon. For assistance, see the Contact Change job aid.

  • Sign up for Direct Deposit

    If you have not already done so, please sign up for direct deposit so you don't need to pick up your check in person. For instructions on how to manage your payroll elections in Workday, see this UVA Payroll website or the Direct Deposit and Payroll Elections Job Aid

  • Determining employee emergency event status

    Academic Division employees' emergency event status designation is visible in Workday by following the directions below. However, this is your current status, your manager may change it based on the University needs during the current COVID-19 emergency situation. 

    • Navigate to Workday > Personal Information > View "About Me"
    • In the "Job Details" area on the right side of the page, click on your "Position"
    • In the "Additional Information" on the right side of the page, your "Additional Job Classifications" will show your emergency event status (designated or non-designated)
  • Remote Onboarding Guides

    Click here for a list of pdf guides to assist with remote onboarding. 

  • Anti-Discrimination Provisions in the new Emergency Temporary Standard

    The University with UVA Health specifically endorses the anti-discrimination provisions in 16 VAC 25-220, Emergency Temporary Standard (“ETS”), Infectious Disease Prevention: SARS-CoV-2 Virus that causes COVID-19 effective July 27, 2020. As such, all employees and team members must not discharge, or in any way discriminate against, any employee who raises a reasonable concern about infection control regarding the SARS-CoV-2 virus or COVID-19 disease in the workplace with the University/UVA Health, other employees, any government agency, or to the public through any form of media.

    University: The following person has been designated to handle inquiries regarding the non-discrimination policies:
    Associate Vice President. Office for Equal Opportunity and Civil Rights
    UVA Washington Hall
    P.O. Box 400219
    Phone: 434.924.3200 or email

    UVA Health: The following person has been designated to handle inquiries regarding the non-discrimination policies:
    Patient Experience Officer
    PO Box 800704
    Charlottesville, VA 22908-0704
    Phone 434.924.8315 or email

Technology Tips and Adapting to Working From Home

Resources For If You or Your Family Needs Support

Resources to Support Your Mental and Emotional Wellbeing

  • FEAP Resources For Emotional Wellness

    FEAP has developed a COVID-19 related webpage containing a range of resources for members of our UVA community, arranged by audience and resource type, in support of your mental and emotional wellness during this uncertain time. 


    Coping with COVID-19: A Panel Discussion
    Wednesday, April 1, 3:30 - 4:30 pm
     - FEAP is offering a panel discussion featuring 3 FEAP consultants focusing on different areas of coping during these challenging times. We will look at positive strategies to help with overall resilience, eldercare giving and couples as we navigate this unprecedented time where how we live and work has been impacted dramatically. There will be opportunity to ask questions of the panel through chat and we would also love to hear your success strategies to share with other participants. 

    Communicating Effectively During Difficult Conversations
    Thursday, April 2, 12:00 - 1:00 pm and
    Tuesday, April 21, 3:30 - 4:30 pm
    Learn how to prepare yourself for challenging conversations and how to repair with others when things go awry. Want to learn helpful strategies that will allow you to recognize what is happening within you and between yourself and others in challenging interactions? In this interactive session, participants will increase their knowledge and understanding of how to lay the groundwork for productive and successful interactions with others, and strategies for engaging in and maintaining productive dialogue. 

    Pause to Rest, Ground, and Refuel
    Tuesdays, 2:00 - 2:30 pm
    Moving through your days as if you will just get what you need, is a problematic assumption. Many people are so keenly tuned into others, (or the tasks they face), their own needs are often overlooked. Just as a car won’t run without gas, we all need time to Rest and Restore in order to meet a prolonged challenge with Resilience, (CODE R). Join us, from wherever you are, for a pause to connect, rest and refresh. 

    Peer to Peer Connection for Healthcare Workers
    Wednesdays, 3:00 - 4:00 pm

    Hosted by Anna DeLong and Jonathan Bartel

  • Your Inner State of Mind