This is additional guidance on assigning the “designated/non-designated” status of employees in Workday. Updating this information will enable the University to identify those employees who will be allowed on Grounds as this public health emergency progresses. Our prior employee designations were based on short term events, such as snow, and not the longer term emergency we are now experiencing. As you make these determinations, please consider the following definitions:
Designated Employees are those who are permitted to come on-site to access their personal workspaces, classrooms, and other necessary spaces as part of their assigned work. They may or may not be required to be on-site full-time.
Non-Designated Employees may only work remotely and may not come on-site for any reason. This category includes employees who are working remotely and are essential to the continued operation of the University.
As you work to update these categories in Workday, please keep in mind:
- Only designated employees will be permitted to be on-site in the workplace.
- Designated employees do not have to be on-site at all times. That is, some designated employees may access the workplace only sporadically, such as UVA faculty members who are authorized to come on Grounds in order to access the equipment/technology needed to teach their course.
- All employees, including those who hold “designated” status, are encouraged to work remotely to the extent that they can.
If you would like to run a report in Workday to see the current designation of employees in your area, the name of the report is “My Team’s Emergency Event Status.” If you search on “event status” on the Workday toolbar, it will pull up the link to the report.