COVID Vaccination & Testing Guidance for Employees

Proof of Vaccination Status - Academic Division


Vaccination of our University community members is critical to preventing the spread of COVID-19 and the return to regular, in-person experiences. All Academic Division employees (including wage and temp, part-time and full-time) who are not part of UVA Health are required to update their vaccination status in Workday by close of business July 23. Faculty and staff who are not vaccinated will be subject to at least weekly prevalence testing, in addition to following masking requirements, beginning August 2. Below you will find the procedures for updating your status.

Academic Division Process - Update status deadline July 23

For Academic faculty and staff, we have built a tool in Workday that will collect this information from you to assist in making this process as quick and easy as possible.

Proof of Vaccination Procedure:

  • Look in Workday to see if you have an announcement (on the upper left side) regarding proof of vaccination.
  • If you did not receive an announcement that means your vaccine data was automatically populated in Workday because you received your vaccine from UVA Health through one of their onsite clinics.  No action is needed on your part. Note – if you received your vaccine through Seminole Square, those records did not automatically update as that clinic was sponsored by VDH, not UVA. 
  • If you did receive a notification in Workday or via email, follow the directions to document your proof of vaccination or document your status. If you have not received the vaccination, please indicate that status in Workday as you proceed through the process. 

Non-Vaccinated Faculty and Staff Prevalence Testing

The University expects all UVA faculty and staff to be vaccinated unless they have a medical or religious reason not to do so. Faculty and staff unable to provide proof of vaccination will be subject to mandatory saliva PCR testing once each week or as otherwise directed by the University.

Prevalence testing exceptions will be granted for faculty and staff who meet any of the following:

  • Are fully vaccinated with a WHO COVID-19 vaccine EUL issued  
  • Have tested positive for COVID-19 in the last 150 days
  • Are working remotely 100% of the time indefinitely

More information about when mandatory testing will begin, how to participate, and consequences of non-compliance will be provided by mid-July. 

UVA Health Process

Please refer to the UVA Health Team Member HR Info Related to COVID-19 webpage for the most up-to-date content related to vaccinations for UVA Health.

FAQs - Academic Division