Paid Leave

• Inform supervisor as far in advance as possible of request for leave and time away from job, following departmental procedures
• Manage time away from work, time worked, and leave used in a way that demonstrates accountability to the entities funding the employee’s salary (taxpayers, Board of Visitors, fees paid by students/faculty/staff, grants, etc.)
• If absence is for illness, inform supervisor daily of status, following departmental procedure
• Inform supervisor of any change of plans that affect leave request
• Provide verification of illness from a healthcare provider if required by department
• Academic Division Employees and UPG employees: Navigate to Workday>Absence>Request Absence to request time off
• Make corrections by navigating to Workday>Absence>Correct My Absence
• To see your current or future leave balance, navigate to Workday>Absence>View Absence Balance and input an "As Of" date
• Medical Center Employees: continue to request time off through Kronos

• Academic Employees: Approve use of leave and time away from job in Workday
• Give prior notification to employee if verification is needed for an illness
• Academic Employees: Employees, supervisors, or designated representatives can enter leave by navigating to Workday>Absence>Request Absence>Frequently Used Time Off
• Make corrections by navigating to Workday>Time; select day(s) to correct, enter and submit. The time will route to the manager for approval (Medical Center employees will continue to use Kronos)
• Manage staff’s time away from work so business needs are met, ensuring accountability for the expenditure of salary dollars

• Provide information and counseling on leave request to employee and department
• Ensure time and leave are entered appropriately

• Non-exempt University Staff are required to track leave in 15-minute increments
• Exempt employees have the option to track leave in increments of four hours (half days)
• Part-time exempt University Staff and exempt University Staff working an alternate work schedule may track leave taken in increments of one half of their daily work schedules
• Exempt employees are paid an established annual salary and are expected to fulfill the duties of their position regardless of hours worked
• Track your leave balance in Workday by navigating to Workday>Absence>View Absence Balance

UVA is moving the administration of family leave,  military leave and disability to an outside partner firm called UNUM. Parental Leave for University Staff and Medical Center team members will also be handled by UNUM. 

Please click on this webpage to learn the details, and how to apply for these leave types through UNUM. The contact number for UNUM is 866-269-0979.

• Inform supervisor as far in advance as possible of request for leave and time away from job, following departmental procedures.
• University Staff in the Optional Retirement Plan (ORP) retirement plan contact UNUM for FMLA, Disability, and Parental Leave. 
• University Staff in the Virginia Sickness & Disability plan (VSDP) contact UNUM for FMLA and Parental Leave, and the Reed Group for disability.
• Classified Staff in the Virginia Sickness & Disability plan (VSDP) contact UNUM for FMLA and the Reed Group for disability. Classified staff will apply to UVA HR for Paid Parental Leave. See details on the Paid Leave Options page. 
• Classified Staff who are in the Personal Sick Plan contact UNUM for FMLA and UVA HR for Parental Leave. 

• Inform supervisor as far in advance as possible of request for leave and time away from job, following departmental procedures.
• Faculty and Professional Research Staff in the Optional Retirement Plan (ORP) retirement plan contact UNUM for FMLA, and Disability. Contact your department for Parental Leave. 
• Faculty & Professional Research Staff in the Virginia Sickness & Disability plan (VSDP) contact UNUM for FMLA, and the Reed Group for disability. Contact your department for Parental Leave. 

• Inform supervisor as far in advance as possible of request for leave and time away from job, following departmental procedures.
• Medical Center Staff contact UNUM for FMLA, Disability and Parental Leave.