UVA Health COVID-19 HR Info

Last updated August 3, 2023 at 5:39 PM

UVA Health Team Member HR Info Related to COVID-19


This page contains HR related information only for UVA Health team members. For non-HR information, please see the Medical Center COVID-19 websites.

AUGUST 4 UPDATE: Following the end of the Public Health Emergency for the COVID-19 pandemic, new guidance has been issued to the Centers for Medicare & Medicaid Services (CMS) to no longer require the COVID-19 vaccine among healthcare workers certified by that governing body. As a result, and to align with CMS’s new guidance, UVA Health has ended its COVID-19 vaccination requirement, effective August 4, 2023.

This policy change is effective for all UVA Health team members, inclusive of the Medical Center, UPG, School of Medicine, School of Nursing, Claude Moore Health System Library, UVA Community Health, and UVA Community Health Medical Group.

Although UVA Health no longer requires the COVID-19 vaccine among its team members, it will continue to recommend that all eligible individuals receive both a primary COVID-19 vaccination and recommended boosters, as the COVID-19 vaccine has proven itself to be the safest and most effective tool to prevent severe illness caused by the virus. COVID-19 vaccinations are available through one's primary care physician or at local pharmacies, including within UVA Health. Although not required, team members are encouraged to submit their vaccination records with Employee Health.

UVA Health no longer requires an exemption process for not receiving the vaccine.

Team members, including those who do not get the COVID vaccine, must wear protective equipment consistent with UVA Health PPE policies.

For more information on this policy change, and to answer some common questions, please reference the UVA Health summary article and FAQs on Connect.

Booster Guidelines:

All team members are strongly encouraged, but not required, to receive a booster dose of vaccine six (6) months after completing primary vaccination with Pfizer or Moderna vaccine OR two months after receiving J&J vaccination dose and such other booster or additional doses as may be recommended by the CDC.

Submitting Vaccination Documentation:

Although not required, team members are encouraged to submit their vaccination records with Employee Health. Proof of vaccination shall consist of a scanned image or photo of a team member’s immunization records, such as a CDC card or official medical record, submitted with UVA computing ID, to: Employee_Health@virginia.edu

Important Info & FAQs

  • Did COVID-19 vaccination requirements change in August?

    Yes. Following the end of the Public Health Emergency for the COVID-19 pandemic, new guidance has been issued to the Centers for Medicare & Medicaid Services (CMS) to no longer require the COVID-19 vaccine among healthcare workers certified by that governing body. As a result, and to align with CMS’s new guidance, UVA Health ended its COVID-19 vaccination requirement, effective August 4, 2023.

    This policy change is effective for all UVA Health team members, inclusive of the Medical Center, UPG, School of Medicine, School of Nursing, Claude Moore Health System Library, UVA Community Health, and UVA Community Health Medical Group.

    Although UVA Health will no longer require the COVID-19 vaccine among its team members, it will continue to recommend that all eligible individuals receive both a primary COVID-19 vaccination and recommended boosters, as the COVID-19 vaccine has proven itself to be the safest and most effective tool to prevent severe illness caused by the virus. COVID-19 vaccinations are available through one's primary care physician or at local pharmacies, including within UVA Health. Although not required, team members are encouraged to submit their vaccination records with Employee Health. 

    UVA Health will no longer require an exemption process for not receiving the vaccine.

    Team members, including those who do not get the COVID vaccine, must wear protective equipment consistent with UVA Health PPE policies.

  • What team members should do if they believe they have been exposed to COVID-19 or are exhibiting symptoms

    Any team member who is experiencing symptoms of COVID-19 should isolate and contact Employee Health at 434-924-2013 for evaluation.

    All team member COVID testing is now being performed by Employee Health at its new location at 400 Brandon Avenue. Symptomatic testing for team members is being offered on a walk-in basis from 8:00 am to 12:00 pm and 1:00 pm to 4:00 pm, Monday through Friday. Designated Employee Health patient parking is available in the lot beside the Elson building and can be accessed from Monroe Lane.

  • Prevalence Testing Procedures and Enforcement Measures

    UVA Health team members who are not fully vaccinated against COVID-19 are not required to complete weekly prevalence testing. There is a possibility that prevalence testing will be reinstated in the future if warranted by changes in COVID-19 case numbers and other factors. As a reminder, prevalence testing is separate from diagnostic testing, which is performed on individuals who have symptoms, have possibly been exposed to COVID-19, or otherwise have been directed to get tested. Read about team member diagnostic testing options.

  • UVA Health Telework Policy and Guides

    Below are the new telework guides pertaining to the UVA Health. They include the new policy, the manager guide for implementation, the team member / manager agreement form, and the remote access technology requirements. 

    1. New Telework Policy
    2. Telework Agreement Form
    3. Telework Technology Guide
    4. Telework Manager Guide and FAQs
  • Dependent Care Resources - School Support/Back-Up Care

    Please see the Dependent Care webpage for the latest information on child and elder care. This includes full-time, short-term back-up, and school and tutoring support. 

  • PTO Cash-out & Retirement Adjustments

    Please see the PTO Cash-Out and Carryover webpage for the latest information. 

  • UVA Health Orientation Updates

    Please see the UVA Health Orientation webpage for the latest information. 

  • Anti-Discrimination Provisions in the new Emergency Temporary Standard

    The University with UVA Health specifically endorses the anti-discrimination provisions in 16 VAC 25-220, Emergency Temporary Standard (“ETS”), Infectious Disease Prevention: SARS-CoV-2 Virus that causes COVID-19 effective July 27, 2020. As such, all employees and team members must not discharge, or in any way discriminate against, any employee who raises a reasonable concern about infection control regarding the SARS-CoV-2 virus or COVID-19 disease in the workplace with the University/UVA Health, other employees, any government agency, or to the public through any form of media.

    UVA Health: The following person has been designated to handle inquiries regarding the non-discrimination policies:
    Patient Experience Officer
    PO Box 800704
    Charlottesville, VA 22908-0704
    Phone 434.924.8315 or PatientExperience@hscmail.mcc.virginia.edu

    University: The following person has been designated to handle inquiries regarding the non-discrimination policies:
    Associate Vice President. Office for Equal Opportunity and Civil Rights
    UVA Washington Hall
    P.O. Box 400219
    Phone: 434.924.3200 or email UVAEOCR@virginia.edu

  • Will UVA Health continue to offer COVID-19 vaccinations to team members?

    Team members are encouraged to get vaccinated — or to receive any recommended booster doses — by visiting your primary care physician or any number of pharmacies within the community, including within UVA Health.

  • Can vaccination appointments be scheduled during working hours?

    Yes. Time used to complete required vaccinations is paid time. Before scheduling testing appointments, team members are required to talk with their manager first to identify vaccination times that will not conflict with the needs of patients, with workflow and deadlines, or with the availability of back up support.

Resources