New Employees

New Employees


Welcome to UVA! Human Resources is here to help you get settled, and will remain supportive throughout your time at UVA for career development, benefits, wellness, and much more. Below is a list of resources to help you get acclimated to UVA and your new community. Call UVA HR anytime, we're here to help!

Why UVA?

Get to know your new community! Learn more about our institution, missions, and traditions. You can also find information about Moving & Relocating, such as public school information, and Dual Career resources for faculty and staff spouses and partners.

More About Why UVA?

Retirement

Depending on your employment status, you have the option to enroll in the Virginia Retirement System (VRS), Optional Retirement Plan (ORP), or Medical Center Retirement Program (MCRP). Through these programs, you also get benefits like life insurance, disability coverage, long-term care benefits, and survivor benefits.

More About Retirement

Moving and Relocation

Execute a Moving Agreement and process reimbursement requests to help your new employees and their families transition to the Charlottesville area with ease.

More About Moving and Relocation

UVA Health Plan

You have up to 3 health plan options (depending on your employee type) – Basic, Value, or Choice Health – to meet your and your family's needs. Changes can be made during an Annual Enrollment period each October or after a major life change, like a change in marital status, an addition to the family, or a leave of absence.

More About UVA Health Plan

Vision Coverage

To meet your vision coverage needs, UVA offers two ways to save on eyecare. The first benefit is the Aetna Vision Discount Program, which is automatically included for participants in the UVA Health Plan. You may also choose Davis Vision, which offers additional benefits and provider options.

More About Vision Coverage

Dental Plan

Every employee has different dental needs, whether basic cleanings and checkups , or covered dependents ready for braces. To meet your unique needs, the University offers two UVA Dental Plan options: Basic and Enhanced Dental.

More About Dental Plan

Prescription Drugs

As a participant in the UVA Health Plan, you automatically have prescription drug coverage managed by OptumRx. Costs for prescriptions vary for Choice, Value, or Basic Health.

More About Prescription Drugs

Backup Care

Benefits-eligible employees have access to affordable, temporary care for themselves or for loved ones of any age, for situation caused by illness, school closures, and much more.

More About Backup Care

Benefit Savings Accounts

UVA offers several benefits savings accounts. Depending on employee type and health plan enrollment, you may have the option to enroll in a Flexible Spending Account, limited Flexible Spending Account, or Health Savings Account. If you are University Staff, you may have access to a Supplemental Benefit Credit.

More About Benefit Savings Accounts

Life Insurance

If you are enrolled in a UVA retirement plan (VRS, ORP, or MCRP), if you are Housestaff, or a Postdoctoral Fellow, you already have basic life insurance coverage at no cost to you.

More About Life Insurance

Education Benefits

As a new employee, one of the best benefits you can take advantage of at UVA is the education benefits program. Understand eligibility, and discuss continuing your education with your manager.

More About Education Benefits

Disability Benefits

New employees have the option to enroll in disability coverage, which helps protect your income when you can’t work - whether from illness, injury, pregnancy, surgery, or another condition.

More About Disability Benefits

Grounds For Success Orientation

Grounds For Success Orientation begins with a half-day in-person program on or close to your first day of employment. It’s an amazing way to meet your new colleagues and get familiar with UVA’s structure and environment.

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Health System Orientation (HSO)

Health System employees attend a specific department-based orientation that begins with a Health System Orientation (HSO) general session, and is followed by two days of Orientation to Patient Care (OPC) if applicable. RN's (except Clinician 1s and Travelers) are required to attend Nursing Clinical Onboarding three to seven weeks after the first week of hire.

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New Executive Network

In addition to attending the Grounds For Success Orientation, all recently hired executives, Vice Presidents, Deans, and various guests are invited to attend networking opportunities each semester.

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Onboarding For New Employees

Work with your manager to complete the Onboarding Checklist, which details several forms to complete prior to your first day of work, when to attend orientation, and more.

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Immigration Services

Ensure you and your team can navigate applicable federal and state laws and University policies and procedures as they relate to immigration.

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Military Talent Partnership

We value the strong qualities military talent contribute to our University which is why we provide educational and networking opportunities to veterans, as well as active and reservist service members from any branch.

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Work Breaks Policy

Work breaks or rest periods such as coffee breaks are privileges granted by department supervisors and:

  • Should not exceed 15 minutes in the first half of the eight-hour shift and 15 minutes in the second half of the shift
  • May be shortened or eliminated if work schedules do not permit them
  • Are intended as rest periods, and cannot be added to another break or used to extend lunch periods, offset lateness or early departure from work, or shorten the 40-hour work week
  • Are granted to part-time employees at the discretion of the supervisor, but generally should not be more frequent than one break per four-hour shift
DHRM policy for Hours of Work

Wellness

The University of Virginia cares about your wellness. Learn about our wellness programs and the tools available to help your financial, emotional, and physical well being.

  • Hoos Well

    Hoo’s Well offers opportunities and resources that can help you meet your personal wellness goals and be your best self. We encourage you to participate in our comprehensive wellness program, which supports your physical, emotional and financial wellbeing.

    Learn More
  • Earn Rewards

    Once you complete a challenge or journey, you will be rewarded instantly. No more waiting! Rewards will come in the form of gift cards (there will be a huge selection of retailers to choose from) and you will receive an electronic gift card code, available for instant redemption. You will also have the option of cashing in rewards incrementally OR “banking” them for a larger dollar amount later in the year.

    All employees and spouses on the UVA Health Plan are eligible to participate. Each employee and/or spouse can earn up to $500 during the campaign period which will run from January through November, 2019.

    Learn More
  • Physical Wellness

    UVA Hoo’s Well provides a wide array of programs and resources for supporting a holistic healthy lifestyle that includes physical activity and good nutrition through all stages of life.

    Learn More
  • Emotional Wellness

    Hoo’s Well offers resources to help build these elements and support your emotional wellness. We provide professional counseling services, opportunities to engage with UVA colleagues to build stronger connections, and community volunteer programs that provide positive social interactions.

    Learn More
  • Financial Wellness

    Take advantage of financial pop-up classes, UVA Financial Counseling, and Tools from the UVA Community Credit Union.

    Learn More

Career Development

Career development is a lifelong process of learning, working, and managing professional transitions. As an employee you can access many resources and programs to enrich your knowledge and develop your skills. Visit our Talent Development site to customize your development goals, learn about opportunities at the University, and take assessments to discover new skills.

  • Learning & Development Team

    The Learning and Development Team provides a professional learning community to fosters partnerships that drive a culture of trust, respect, diversity, life-long learning, and service excellence that inspires shared leadership.

  • Lynda

    Lynda.com - Take advantage of a free subscription to Lynda through the UVA Library! Topics include Growing Your Career, Fundamental Skills for Workplace Success, and Leadership Skills for Managers.

  • Performance Management at UVA

    Employee Performance Management is a collaborative, ongoing process between a manager and an employee to plan for, develop, and evaluate the employee’s work. You will establish tangible and measurable goals, conduct regular evaluations, and take part in regular talent development opportunities.

    Learn More