The benefit maximum will be based on the calendar year in which the payment is made.
In order to request Educational Assistance you will need to start by enrolling in the Educational Assistance CBL in Workday Learning. In order to do this, search for "Educational Assistance" in the Learning Opportunities tab. The CBL includes a FAQ and Job Aid that will help you navigate through the system and ensure that your request meets policy requirements.
Once the CBL is complete, you will need to submit a request via AMP (Access management Platform) to request access to the PeopleSoft Financials system by going to this link.
When you access the site, you will need to login with your user ID and network password. You will then click the request option on the top of the page.
Click “Self” under Select User, in the Request field, the system should be “Peoplesoft Travel and Expenses”, in the Role field, confirm the job role you need to request access to, which would be “Employee Expenses”. Once you click Submit Requests, you should be prompted to sign the User agreement. Once you check the box, click Agree and Submit. You should then see a green check box next to your user name, which signifies the request has been submitted successfully.
Once the AMP is complete, 3 separate emails are sent:
- To the Employee reminding them to sign the user agreement (If you did not sign already)
- To the manager/supervisor to approve the request for access
- To the system owner (AP), to approve the request
Users will only be notified when access is granted for specific systems after all approvals are completed.
All requests can actively be monitored inside of AMP. Users can log into AMP and check current status of requests, which will include comments made by anyone on the request.
If you have questions regarding the AMP platform, please contact HIT Security at MCCSecurity@hscmail.mcc.virginia.edu.
If you have already completed the CBL you will not need to do it again. Once you submit your Tuition Assistance request online it will be sent to your supervisor for initial approval and then be routed to HR for final approval. You will then receive email notification that your request has been approved or requires additional information. Within 2 business days of an approval, you will receive a direct deposit in the account you have on file.
Please note that with this online process your request amount must be exact. If the amount you request is more than the maximum benefit available, or the documentation does not match the amount you are requesting, the request will be returned to you for correction and re-submission to your supervisor. Also, the benefit maximum will be based on the calendar year in which payment is made.
If you have a question that is not addressed by these resources, please contact the HR Solution Center at AskHR@virginia.edu or 434.243.3344.