At the discretion of the School/Unit/Department Head or Designated Hiring Official, the University may (a) provide Moving and Relocation Assistance to cover personal moving, relocation, and employment costs directly to you within one year of your first day of employment at the University, or (b) at their sole discretion and risk, elect to incur moving and relocation expenses on your behalf, as is provided below.
a) Paid Directly to the Employee
The Moving and Relocation Assistance will be paid in one lump sum in the paycheck following your first day of employment at the University. The Moving and Relocation Assistance will be reported as taxable income for you with appropriate federal and state taxes withheld.
- Access to the University's Moving and Relocation Service Contracts: As an incoming employee, you may elect to utilize the University's negotiated service levels and rates with contracted third-party relocation and storage service suppliers. Please note that the existence of these contracts does not constitute the University's endorsement of the supplier, nor does the University make any representation that the negotiated rates are the best rates available. We encourage you to use due diligence in selecting a moving and relocation company.
b) Paid on Behalf of the Employee
A hiring School/Unit/Department may elect to purchase moving and relocation services provided by a contracted supplier. In these cases, the School/Unit/Department coordinates with you and with the contracted supplier. The contracted supplier bills the University for relocation-related expenses, through the standard University procurement process. The School/Unit/Department is responsible for reviewing, approving, and paying the expense. There is no cash outlay to or by you at the time the expense is incurred.
Your manager (or designee) will report the expenditure on your behalf in Workday.