Annual Retraining

2023 Annual Retraining


 

Key Dates:

  • Launch date: Tuesday, August 1, 2023
    • First Reminder: Wednesday, August 16, 2023
    • Second Reminder: Friday, September 15, 2023
    • Third Reminder: Monday, September 25, 2023
    • Final Reminder: Monday, October 2, 2023
  • Due date: Monday, October 2, 2023

Accessing the Course:

Audience:

The course is required for UVA Health team members (employees and sponsored accounts) hired on or before April 1, 2023, who provide patient care or other services, receive training, or participate in healthcare education and research within, or for the benefit of, the UVA Health University Medical Center, regardless of employer.

  • UVA Health University Medical Center
  • UVA Physicians Group (UPG)
  • Community Medicine UVA, LLC
  • School of Medicine (SOM)
  • School of Nursing (SON)
  • Claude Moore Health Sciences Library
  • Health System Development Office
  • Facilities Management
  • Police Department
  • UVA Human Resources

Reporting:

For team members, please refer to the My Transcript report in Workday to validate your completion.

For managers or Learning Administrators, please refer to the UVA Health Annual Retraining Enrollments and Completions report in Workday to validate entity/team completions.

If you are an administrator and need access to validate entity/team completions, please email LMS@virginia.edu to request the Learning Reports Administrator security role.

Compliance:

UVA HR will monitor enrollment and completion reports for 2023 UVA Health Annual Retraining.

Per Policy HR210: Competency Assessment, University Medical Center team members who do not meet the requirement before the deadline will be suspended without pay, pending successful completion of the training.

Other team members providing services within or for the benefit of the UVA Health who do not meet the requirement before the deadline are also subject to disciplinary action as per the University Standards of Conduct.

If a team member is on approved leave and will miss the deadline, they must work with their manager to ensure retraining is completed within 15 days of their return. Once the course is complete, the team member's manager must confirm compliance.

Managers may reach out to their UVA Human Resources Business Partner or Employee Relations Consultant regarding the process for suspension/termination of non-compliant team members.

Frequently Asked Questions

  • What employee and contingent worker types are required to complete the training?

    Depending on the entity the worker reports through or is funded by will determine whether the worker is required to complete 2023 UVA Health Annual Retraining.

     

    Entity Employees Contingent Workers
    • UVA Health University Medical Center
    • Regular
    • Student (Worker)
    • Temporary
    • Wage
    • Contractors
    • UVA Physicians Groups (UPG)
    • Regular
    • Student (Worker)
    • Temporary
    • Wage
    • Contractors
    • UVA Health-UPG
    • Community Medicine UVA, LLC
    • Regular
     
    • School of Medicine (SOM)
    • Regular
    • Student (Worker)
    • Temporary
    • Wage
    • *Defined by leadership
    • School of Nursing (SON)
    • Regular
    • Student (Worker)
    • Temporary
    • Wage
    • *Defined by leadership
    • Claude Moore Health Sciences Library
    • Regular
    • Student (Worker)
    • Temporary
    • Wage
     
    • Health System Development Office
    • Regular
    • Student (Worker)
    • Temporary
    • Wage
     
    • Facilities Management
      • CC0499 FM-UVA Health Work Mgmt 

      • CC0530 FM-UVA Health Zone 1 North 

      • CC0531 FM-UVA Health Zone 1 South 

      • CC0532 FM-UVA Health Zone 2 

      • CC0533 FM-UVA Health Zone 3 

      • CC0534 FM-UVA Health Zone 4 

      • CC0559 FM-UVA Health Administration 

      • CC0560 FM-UVA Health Renovations 

    • Regular
    • Student (Worker)
    • Temporary
    • Wage
     
    • Police Department
      • (12 defined job profiles)
    • Regular
    • Student (Worker)
    • Temporary
    • Wage
     
    • UVA Human Resources
    • Regular
    • Student (Worker)
    • Temporary
    • Wage
     
  • What if a team member is on approved leave?

    If a team member is on approved leave and will miss the deadline, they must work with their manager to ensure retraining is completed within 15 days of their return. Once the course is complete, the team member's manager must confirm compliance.

    If a team member is not marked on leave, contact the HR Service Center at 434.243.3344 or email the leave mailbox at Leave@virginia.edu.

    If the team member is not on leave that HR tracks in Workday (i.e., wage, etc.), the reports will not show the team member listed as "(On Leave)". The manager is responsible for ensuring the team member completes the course within 15 days of their return. The team member will not be waived or dropped from the course. 

  • What happens if a team member does not complete the training?

    Per Policy HR210: Competency Assessment, University Medical Center team members who do not meet the requirement before the deadline will be suspended without pay, pending successful completion of the training.

    Other team members providing services within or for the benefit of the UVA Health who do not meet the requirement before the deadline are also subject to disciplinary action as per the University Standards of Conduct.

  • What if I am no longer the sponsor for a contingent worker (sponsored account)?

    Please refer to the tip sheet for the Sponsored Account UI and select the "I'm Not the Sponsor" option in the AMP platform. If assistance is needed with making the change in AMP, please contact the HIT Help Desk (helpdesk@hscmail.mcc.virginia.edu or 434.924.5334).

  • What if the contingent worker (sponsored account) no longer works at UVA?

    Please refer to the tip sheet for the Sponsored Account UI and select the "Terminate" option in the AMP platform. If assistance is needed with making the change in AMP, please contact the HIT Help Desk (helpdesk@hscmail.mcc.virginia.edu or 434.924.5334).

  • What roles are included for team members to pick from in the training?

    The following roles are available and branch to applicable content in the 2023 UVA Health Annual Retraining digital course:

    • Chaplain
    • Emergency Medical Services
    • Emergency Medical Services (EMS)
    • Inpatient CNA or PCT
    • Inpatient LIP, MD, NP
    • Inpatient RN
    • No Patient Contact
    • Nutritionist, Pulmonary Function, Radiation Tech
    • Occupation & Physical Therapists, Speech Therapists, and Imaging
    • OT/PT, Sleep Lab, Rad Imaging
    • Other Patient Contact
    • Outpatient CMA, LPN, CNA or PCT
    • Outpatient LIP, MD, NP
    • Outpatient RN
    • Patient Services
    • Perfusionist
    • Pharmacy
    • Phlebotomist
    • Physical Plant
    • Respiratory Therapist
    • Security
    • Social Worker
    • Specimen Contact
    • Surg Tech
    • Transporter