Health Coverage for You and Your Family

UVA Health Plan


COVID-19 Communications:

  • Summary of Material Modifications for COVID-19 to the UVA Health Plan in 2020 and 2021 due to the COVID-19 pandemic. Includes Teladoc, Telemedicine, COVID-19 testing and extended periods. 
  • Please visit the HR COVID-19 webpages for HR information related to the coronavirus and your health, health benefits, and leave.
  •  UVA Health Plan is a self-insured plan. For the latest information, contact Aetna member services ph# 800.987.9072 to verify coverage. 

Every UVA employee has different benefits needs, and you have 3 health plan options to choose from to meet your needs. All options are administered by Aetna: 

  1. Basic Health (high deductible)
  2. Value Health
  3. Choice Health

How to Enroll

To enroll in your health plan option as a new employee, navigate to Workday>Inbox and follow the instructions for the new hire enrollment action.

Changes can be made during the Open Enrollment period each October or after a qualified life event like a change in marital status, an addition to the family, or a leave of absence.

  • Review the Qualified Life Events and Required Documentation resource document for a list of life events and required documentation needed to request a change. Qualified life event change requests along with appropriate documentation must be submitted within 30 days of the life event and must be consistent with the life event.
  • Visit the Life Changes pages for additional information and to learn how to enter these requests in Workday. 

UVA Health Plan Comparison

The UVA Basic, Value, and Choice Health options offer the same benefits but with different pay structures.

  • How they are the same

    • They cover the same ranges of services, including prescription drugs
    • Preventive care services (in-network only) are covered at 100%, with no deductible
    • You must satisfy your annual deductible before coverage begins for most services; then you and your health plan option share the cost of covered services (co-insurance), up to the out-of-pocket maximum
    • Once you reach the out-of-pocket maximum, your health plan option pays for covered services at 100% for the rest of the year
    • You can elect coverage for you and your eligible dependents
    • Aetna is the plan administrator for medical services and prescription drug benefits
  • How they are different

    The services are the same for all three health plan options. It's how you pay for them that is different: 

    • Would you want to pay more in premiums up front (Value or Choice) and pay less out of pocket for using health care services throughout the year?
    • Or pay less in premiums (Basic) and pay more out of pocket as you use the services?
  • Comparison Tools

    Compare the three health plan options using the resources and tools below.

Who is eligible?

The following information is the general eligibility for the UVA Health Plan. Basic Health is UVA’s high deductible health plan (HDHP) option. You must be eligible for a Health Savings Account (HSA) in order to enroll in Basic Health; see section below for details. Visit the HSA page to learn more about those additional requirements and a list of IRS eligibility rules.

  • Employees

    In general, to be eligible for a UVA Health Plan, you must be a full- or part-time UVA employee, and regularly scheduled to work at least 20 hours per week. To be eligible for the UVA Health Plan, you must be:

    • Faculty
    • Classified Staff
    • Medical Center Team Member
    • Postdoctoral Research Associate
    • Senior Professional Research Staff
    • University Staff
    • Grant-funded Postdoctoral Fellow (Value or Choice Health only)
    • Housestaff (Value or Choice Health only)
    • Retiree
    • Temporary or Wage Employee (if eligible under ACA)

    J1 Visa Holders: J1 visa holders are only eligible for the UVA J1 Visa Health Plan option. Federal government regulations prohibit J1 visa holders from enrolling in the Basic, Value or Choice Health options. Please visit the J1 Visa Health Plan page for detailed information about the J1 Visa Health Plan.

  • Spouses

    To be added to your UVA Health Plan, spouses must be legally recognized as spouses in the Commonwealth of Virginia and have no access to Affordable Healthcare Coverage of minimum value (as defined by the Affordable Care Act) through their non-UVA employers. 

  • Children

    To be added to your UVA Health Plan, children must be your biological, step, adopted, or foster child, or any child declared a dependent on your federal tax return for whom you are the legal guardian with permanent custody. Children are eligible to the end of the birth month in which they turn 26.

  • Adult Children with Disabilities

    If children are incapable of self-support due to mental or physical disability, they can remain on your UVA health plan beyond age 26 as long as the following requirements are met:

    • Required documentation is approved in advance by the Aetna Claims Administrator before the dependent’s 26th birthday
    • They are unmarried
    • They live with you 100% of the time
    • They are declared a dependent on your federal tax return

    For further details and additional assistance, contact Aetna Member Services at 800.987.9072 or the UVA Health Plan Ombudsman.

  • Basic Health Eligibility

    In order to enroll in the Basic Health option, you must:

    • Be eligible for UVA’s Health Savings Account (HSA) program

      • To view a list of IRS eligibility rules, review the HSA Eligibility document

    • Be enrolled in a high deductible health plan (HDHP) if you are covered by another health care plan

    • Not be covered by any part of Medicaid or Tricare, or be enrolled in Medicare Part A or Part B in the year 2020

    • Not be a J1 Visa holder (federal government regulations prohibit J1 Visa holders from enrolling in the Basic Health option)

What are the costs?

When choosing the right health option for you and your family member covered on your plan, costs are one of the many things to consider. Look at the premiums, deductible, and out-of-pocket maximum for each plan and select the best option based on your health care use. Basic Health, UVA’s High Deductible Health Plan (HDHP) has an accompanying Health Savings Account (HSA) into which the University may contribute annually. For more information about the HSA, visit the Health Savings Account page.

For a quick sense of how the costs compare between the UVA Health Plans for 2020, see the UVA Health Plan Cost Comparison at a Glance. 

Premiums

For the 2021 plan year, there are no changes from 2020 to premiums, coinsurance, copays, or deductibles for the Basic, Value, and Choice Health options for full-time employees.

Beginning January 1, 2021, premiums for part-time Academic and Medical Center employees in 2021 are the same.

  • Most part-time employees will see a reduction in the part-time premiums
  • Harmonizing part-time rates and eligibility removes some of the economic barriers in electing a part-time position, and levels the health and dental premiums for part-time employees throughout the University

The UVA Health Plan is self-insured. This means that the employee and employer premiums must be at the appropriate level to cover all services provided to all UVA Health Plan participants including but not limited to visits, surgeries, therapy, drugs, x-rays, diagnostic tests, immunizations, etc.  

Your premiums are the amount you spend on the UVA Health Plan each paycheck. Premiums are not included as contributions toward your deductible or out-of-pocket maximum. They are money you spend on health coverage, regardless of whether you use it. As an HDHP, Basic Health has lower premiums than other plans but has a higher deductible.

Note: Premium amounts below are monthly. Family coverage includes the employee, spouse, and child/children.

  • Full-Time Faculty, Classified Staff, Medical Center Team Members, Research Associates, Senior Professional Research Staff, and University Staff

    2021 Monthly Premiums by Plan

    Monthly Rate - BASIC Employee Rate Employer Rate Total Rate
    Employee $20.00 $464.25 $484.25
    Employee + Child(ren) $25.25 $821.75 $847.00
    Employee + Spouse $33.25 $1,055.50 $1,088.75
    Family $63.00 $1,510.50 $1,573.50
    Monthly Rate - VALUE Employee Rate Employer Rate Total Rate
    Employee $87.50 $470.00 $557.50
    Employee + Child(ren) $140.25 $833.25 $973.50
    Employee + Spouse $176.25 $1,075.00 $1,251.25
    Family $282.25 $1,528.75 $1,811.00
    Monthly Rate - CHOICE Employee Rate Employer Rate Total Rate
    Employee $183.00 $493.25 $676.25
    Employee + Child(ren) $370.25 $821.75 $1,192.00
    Employee + Spouse $477.00 $1,055.50 $1,532.50
    Family $706.00 $1,510.50 $2,216.50
  • Housestaff

    2021 Monthly Premiums by Plan

    Monthly Rate - VALUE Employee Rate Employer Rate Total Rate
    Employee $62.75 $494.75 $557.50
    Employee + Child(ren) $63.00 $910.50 $973.50
    Employee + Spouse $64.25 $1,187.00 $1,251.25
    Family $64.50 $1,746.50 $1,811.00
    Monthly Rate - CHOICE Employee Rate Employer Rate Total Rate
    Employee $78.00 $598.25 $676.25
    Employee + Child(ren) $89.25 $1,102.75 $1,192.00
    Employee + Spouse $91.50 $1,441.00 $1,532.50
    Family $101.50 $2,115.00 $2,216.50
  • Postdoctoral Fellows

    2021 Monthly Premiums by Plan

    Monthly Rate - VALUE Total Rate
    Single $501.50
    Postdoc + Child(ren) $743.75
    Postdoc + Spouse $1,028.50
    Family $1,481.75
    Monthly Rate - CHOICE Total Rate
    Single $559.00
    Postdoc + Child(ren) $848.75
    Postdoc + Spouse $1,163.00
    Family $1,678.00
  • Retirees

    2021 Non-Medicare eligible plans through UVA

    Monthly Rate Basic Health Value Health Choice Health
    Retiree $756.75 $1,109.00 $1,194.25
    Retiree + Child(ren) $1,424.25 $2,086.75 $2,354.00
    Retiree + Spouse $1,523.00 $2,230.75 $2,545.75
    Family $2,288.50 $3,352.00 $3,894.75

    See the Retiree Health Program page for more information.

    Medicare-Supplement Plans

    See Medicare-Supplement Plans through Anthem Blue Cross/Blue Shield.

  • Temporary and Wage Employees

    2021 Monthly Premiums

    Monthly Rate - BASIC Employee Rate Employer Rate Total Rate
    Employee $181.50 $234.75 $416.25
    Employee + Child(ren) $503.00 $234.75 $737.75
    Employee + Spouse $717.50 $234.75 $952.25
    Family $1,461.25 $234.75 $1,381.00

    Benefits-eligible temporary and wage employees may only enroll in Basic Health.

  • Part-Time Employees

    Beginning January 1, 2021, premiums for part-time Academic and Medical Center employees are the same. 

    2021 Monthly Premiums

    Monthly Rate - BASIC Employee Rate Employer Rate Total Rate
    Employee $154.96 $329.29 $484.25
    Employee + Child(ren) $271.04 $575.96 $847.00
    Employee + Spouse $348.40 $740.35 $1,088.75
    Family $503.52 $1,069.98 $1,573.50
    Monthly Rate - VALUE Employee Rate Employer Rate Total Rate
    Employee $178.40 $379.10 $557.50
    Employee + Child(ren) $311.52 $661.98 $973.50
    Employee + Spouse $400.40 $850.85 $1,251.25
    Family $579.52 $1,231.48 $1,811.00
    Monthly Rate - CHOICE Employee Rate Employer Rate Total Rate
    Employee $216.40 $459.85 $676.25
    Employee + Child(ren) $381.44 $810.56 $1,192.00
    Employee + Spouse $490.40 $1,042.10 $1,532.50
    Family $709.28 $1,507.22 $2,216.50

COBRA Rates

As a COBRA participant, you can choose enrollment only in the same option in which you were enrolled on your last day of coverage as an active employee, Postdoc Fellow, or Housestaff. Monthly COBRA premiums are listed below. 

2021 monthly COBRA premiums remain unchanged from 2020.

COBRA participants: Visit Chard Snyder COBRA Customer Service on the web or call 888.878.6175.

  • Active Employees and Research Associates

    2020 Active Employees and Research Associates Cobra Basic Cobra Value Cobra Choice
    Employee $493.94 $568.65 $689.78
    Employee + Child/Children $863.94 $992.97 $1,215.84
    Employee + Spouse $1,110.53 $1,276.28 $1,563.15
    Family $1,604.97 $1,847.22 $2,260.83
  • Active Wage Employees

    2020 Active Wage Employees  Cobra Basic
    Employee $424.58
    Employee + Child/Children $752.51
    Employee + Spouse $971.30
    Family $1,408.62
  • Postdoctoral Fellows

    2020 Postdoctoral Fellows  Cobra Value Cobra Choice
    Postdoc $511.53 $570.18
    Postdoc + Child/Children $758.63 $865.73
    Postdoc + Spouse $1,049.07 $1,186.26
    Family $1,511.39 $1,711.56
  • Housestaff

    2020 Housestaff  Cobra Value Cobra Choice
    Employee $568.65 $689.78
    Employee + Child/Children $992.97 $1,215.84
    Employee + Spouse $1,276.28 $1,563.15
    Family $1,847.22 $2,260.83

Deductible

Your deductible is the amount you pay for covered health care services before the UVA Health Plan starts to pay. Since Basic Health is a High Deductible Health option, its deductible is higher than those for other UVA Health options, but the premiums are lower. UVA helps offset this higher deductible by contributing to Basic Health participants’ Health Savings Accounts each year.

  • In-Network Deductibles

     

    Individual

    Family

    Basic

    $2,000

    $4,000*

    Value

    $800

    $1,600

    Choice

    $500

    $1,000

    *Those on Basic Health Employee + Child/Children, Employee + Spouse, and Family coverage have the family deductible only.

  • Out-of-Network Deductibles

     

    Individual

    Family

    Basic

    $6,000

    $12,000*

    Value

    $1,600

    $3,200

    Choice

    $1,500

    $3,000

    *Those on Basic Health with Employee + Child/Children, Employee + Spouse, and Family coverage have the family deductible only.

Out-of-Pocket Maximum

The out-of-pocket maximum is the most you will spend for covered services in a year for health care, and it includes the deductible, co-payments, co-insurance and covered prescriptions. It does not include amounts above the allowable amount and penalties. If this maximum is reached during the year, the UVA Health Plan would pay 100% of additional covered expenses.

How do I use the UVA Health Plan?

UVA Health Plan coverage varies between the Basic, Value, and Choice Health options. With all three options, preventive care is covered at 100%. For specific information about coverage and costs for each option, please use the following resources:

Summary Plan Description 

Comparison of Benefits

Basic Health

Value Health

Choice Health

  • Register at www.aetna.com

    The first time you use Aetna Navigator, you must register your account to access resources and view your usage information.

    • Go to www.aetna.com and click “Login”.
    • Click “Register”.
    • Follow the prompts to register your account. You must provide your Member ID (found on your Aetna card) or social security number, so have that information handy.
    • Start using Aetna Navigator.
  • Get a health insurance card

    When you first sign up for the UVA Health Plan or switch between options, you will receive a card by mail to your home address. Instructions to get a digital copy or print a replacement card are below.

    To view or print your own or a covered dependent’s card, use the following steps:

    • Go to www.aetna.com, click “Login” and enter your username and password.
    • Click on the down arrow next to your name in the top menu.
    • Select "ID Card” option
    • Once viewing the ID Card, you may choose to print, download, or share the ID Card via email.
  • Find a provider

    Use Aetna Navigator tools to find in-network providers for the kind of care you or your covered dependent need. Remember in-network providers are less expensive, as they have agreed to Aetna’s allowable amount for their services.

  • Price a service

    Aetna has a number of resources that enable you to be a well-informed benefits consumer. Here are a few of the resources available:

    • Member Payment Estimator: Estimates costs for over 650 medical tests, services, and procedures based on your plan details, and provides real-time, personalized estimates.
    • Estimate Cost of Care: Provides the average in-network and out-of-network costs for tests, office visits, selected surgeries/procedures, routine physicals, and emergency room visits.
    • Hospital Comparison Tool: Gives you an independent comparison of quality of outcomes for hospitals by procedures or diagnosis.

    To access these and other coverage and cost resources, follow these steps:

    • Go to www.aetna.com, click “Login” and enter your username and password.
    • Click on “Find Care & Pricing”
    • Follow the prompts to find a provider for the care you need.

    The facility can also provide a cost estimate for your procedure. Obtain your diagnosis and procedure codes from your provider. Call the facility, they will run a test claim for the best estimate. 

  • Review a claim or explanation of benefits (EOB)

    To access these and other coverage and cost resources, follow these steps:

    • Go to www.aetna.com, click on “Login” and enter your username a and password.
    • Click on "Manage Claims."
    • Follow the prompts to find the claim or EOB you want to review.
  • How do I prepare for out-of-pocket expenses?

    To help you get the most out of your money for medical, pharmacy, dental, vision, and dependent-care expenses, the University offers different benefits-related savings and spending accounts to meet your needs. These accounts enable you to put pre-taxed money aside, by payroll deduction, for eligible expenses.

    Visit the Basic Health with Health Savings Account (HSA) page to learn more about the HSA that can be used for dental and other allowable expenses.

    For information about UVA’s medical and dependent daycare flexible spending accounts, visit the Flexible Spending Account (FSA) page.

    Submit a Out of Network Claim Reimbursement form to Aetna. 

  • Foreign Travel Coverage with the UVA Health Plan

    Leaving the Country Less Than 90 Days

    If you or your covered UVA Health Plan family member will be out of the United States for less than 90 days, you are eligible for only emergency or urgent care, at in network benefits, while traveling out of the US. 

    Emergency Room Visits:

    For an emergency room visit, the emergency must be a sudden, unexpected onset of a medical or psychological condition with severe symptoms that could result in serious harm to you if left untreated. 

    Examples of conditions that require emergency room treatment include, but are not limited to:

    • Severe or unusual bleeding
    • Trouble breathing
    • Suspected poisoning
    • Prolonged or repeated seizures
    • Unconsciousness
    • Severe burns

    Urgent Care Visits:

    If you get sick while traveling but do not need to visit the emergency room, you may visit any Urgent care center for treatment and be eligible for In-Network coverage. In order for the Claims Administrator to approve your visit, you cannot receive care considered “routine or non-urgent.” 

    Contacting Aetna:

    Foreign travelers can:

    • Call Aetna at 800.987.9072, member services
    • Call Aetna, Special Case Precertification Unit at 855.888.9046 or 215.775.6445 

    This is a Monday – Friday line. Even if you were in the US, Aetna customer service /authorization department is not available 24/7.

    • Call the Aetna National Medical Excellence Program NME and After-Hours Precertification number: 215.775.6445

    There will be an Aetna resource on call to assist with urgent or acute care needs. 

    • Contact Aetna online through the secure email via Aetna navigator at www.aetna.com

    What You Need to Do:

    1. If you have a medical emergency, go immediately to the nearest participating or non-participating Urgent Care facility or Emergency Room, if appropriate for your condition. You may also call the Aetna Informed Health Line at 1.800.556.1555, which is available 24 hours a day, 365 days a year to participants.
    2. If you are admitted to the hospital, or need outpatient surgery to resolve the emergency, contact the Claims Administrator at Aetna, to notify them of your admission. If you are unable to make the call, have a family member, friend or the hospital call for you. If you are admitted emergently to an out of network hospital, be sure the Out-of-Network provider requests and receives “In-Network” authorization for any “follow up” outpatient services, including surgery, by contacting Aetna at 1.800.987.9072 if you are medically unable to return home.
    3. If you visit an Urgent Care Center for urgent care, contact the Claims Administrator within 48 hours or the next business day.
    4. Remember that any “follow up” care must be obtained in network or must be preauthorized by Aetna at “in network benefits”. Follow up care is defined as treatment occurring after discharge from the emergency or urgent care medical facility, or hospital admission through the emergency room. This can include outpatient surgery following an Emergency room visit, such as for surgical repair of a fracture.
    5. Pay the foreign provider and submit claims for reimbursement to the claims Administrator within 90 days of the date of service to the health insurance for review for possible reimbursement. The UVA Health Plan Ombudsman can assist with submission of foreign claims.

    Leaving the Country 90 Days or More

    If you or your covered UVA Health Plan family member will be out of the United States for 90 days or more, you should enroll in the foreign country enrollment program by completing a Foreign Country Enrollment Form and sending the completed form back to the UVA Health Plan Ombudsman before you leave the US.

    With this foreign country enrollment, you will be covered for eligible routine and emergency services but will need to pay the foreign providers directly and then you should submit your foreign claims to the Claims Administrator within 12 months for reimbursement. Please be sure that you contact Aetna customer service for preauthorization of scheduled inpatient admissions/surgery or as soon as possible following emergency admissions. 

    Contact the UVA Health Plan Ombudsman for a prescription medication vacation override with AetnaRx if you need any prescriptions beyond a 90 day supply or an early “vacation” override refill.

    Contact Aetna for any foreign inpatient admissions, surgery, emergency room services or complex radiology situations as soon as possible. 

    Pay the foreign provider and submit claims for reimbursement to the claims Administrator within 12 months. The UVA Health Plan Ombudsman can assist with submission of foreign claims.

    Contacting Aetna:

    Foreign travelers can:

    • Call Aetna at 1.800.987.9072, member services
    • Call Aetna, Special Case Precertification Unit at 855.888.9046 or 215.775.6445 

    This is a Monday – Friday line. Even if you were in the US, Aetna customer service /authorization department is not available 24/7.

    • Call the Aetna National Medical Excellence Program NME and After-Hours Precertification number: 215.775.6445

    There will be an Aetna resource on call to assist with urgent or acute care needs. 

    • Contact Aetna online through the secure email via Aetna navigator at www.aetna.com

UVA Health Plan Coordination With Medicare and Other Plans

If you have coverage under other group or individual plans or receive payments for an illness or injury caused by another person, the benefits you receive from this Plan may be adjusted. This may reduce the benefits you receive from this Plan. The adjustment is known as coordination of benefits (COB).

Benefits available through other groups or individual plans, contracts or other arrangements, are coordinated with this Plan. This includes automobile insurance coverage, where a health benefit is to be provided, arranged, or paid for, on an insured or uninsured basis. Members involved in an automobile accident should contact Aetna regarding COB.

“Other plans” include any other plan of dental or medical coverage provided by:

  • Group insurance or any other arrangement of group coverage for individuals, regardless of whether that plan is insured
  • Motor vehicle personal injury protection benefit (PIP) or optional motor vehicle insurance, to the extent of applicable law. Whenever legally possible, this Plan will be secondary.

  • Which plan pays first?

    To find out if benefits under this Plan will be reduced, Aetna must first use the rules listed below, in the order shown, to determine which plan is primary (pays its benefits first). The first rule that applies in the chart below will determine which plan pays first:

      IF:  THEN:
    1. One plan has a COB provision and the other plan does not The plan without a COB provision determines its benefits and pays first
    2. One plan covers you as a dependent and the other covers you as an employee or retiree

    The plan that covers you as an employee or retiree determines its benefits and pays first. Note: If you are Medicare-eligible, this rule may be reversed. Please see rule 3, below.

    3. You are eligible for Medicare and not actively working These Medicare Secondary Payer rules apply:

    - The plan that covers you as a dependent of a working spouse determines its benefits and pays first

    - Medicare pays second

    - The plan that covers you as a retired employee pays third

    4. A child’s parents are married or living together (whether or not married) The plan of the parent whose birthday occurs earlier in the calendar year determines its benefits and pays first. If both parents have the same birthday, the plan that has covered the parent the longest determines its benefits and pays first. But if the other plan does not have this “parent birthday” rule, the other plan’s COB rule applies.
    5. A child’s parents are separated or divorced with joint custody, and a court decree does not assign responsibility for the child’s health expenses to either parent, or states that both parents are responsible for the child’s health coverage The “birthday rule” described in rule 4 applies
    6. A child’s parents are separated or divorced, and a court decree assigns responsibility for the child’s health expenses to one parent The plan covering the child as the assigned parent’s dependent determines its benefits and pays first
    7. A child’s parents are separated, divorced or not living together (whether or not they have ever been married) and there is no court decree assigning responsibilities for the child’s health expenses to either parent Benefits are determined and paid in this order:

    - The plan of the custodial parent pays, then

    - The plan of the spouse of the custodial parent pays, then

    - The plan of the non-custodial parent pays, then

    - The plan of the spouse of the non-custodial parent pays.

    8. You have coverage as an active employee (that is, not as a retiree or laid off employee) and coverage as a retired or laid off employee. Or you have coverage as the dependent of an active employee and coverage as the dependent of a retired or laid off employee The plan that covers you as an active employee or as the dependent of an active employee determines its benefits and pays first. This rule is ignored if the other plan does not contain the same rule. Note: this rule does not apply if the rule 2 (above) has already determined the order of payment.
    9. You are covered under a federal or state right of continuation law (such as COBRA) The plan other than the one that covers you under a right of continuation law will determine its benefits and pay first. This rule is ignored if the other plan does not contain the same rule. Note: this rule does not apply if rule 2 (above) has already determined the order of payment.
    10. The above rules do not establish an order of payment The plan that has covered you for the longest time will determine its benefits and pay first.

    When the other plan pays first, the benefits paid under this Plan are reduced as shown here:

    • The amount this Plan would pay if it were the only coverage in place, minus
    • Benefits paid by the other plan(s)

    This prevents the sum of your benefits from being more than you would receive from just this Plan. If your other plan(s) pays benefits in the form of services rather than cash payments, the Plan uses the cash value of those services in the calculation.

  • Coordination with Medicare

    You are eligible for Medicare if you are:

    • Eligible for, and covered by, Medicare
    • Eligible for, but not covered by Medicare because you:
      • Refused Medicare coverage
      • Dropped Medicare coverage
      • Did not make a proper request for Medicare coverage

    When you are eligible for Medicare, Aetna must determine whether this Plan or Medicare is the primary plan.

    When This Plan is Primary

    This Plan is primary, and Medicare is secondary, if a covered person is eligible for Medicare and falls into one of the following categories unless eligible for Medicare due to End Stage Renal Disease (ESRD):

    • An active employee, regardless of age
    • A totally disabled employee who is:
      • Not terminated or retired
      • Not receiving Social Security retirement or Social Security disability benefits
    • A Medicare-eligible dependent spouse of:
      • An active employee
      • A totally disabled employee who is not terminated or retired
    • Any other person for whom this Plan’s benefits are payable to comply with federal law

    When this Plan is the primary plan, Aetna will not take Medicare benefits into consideration when determining the benefits payable by the Plan.

    End-Stage Renal Disease

    This Plan is primary for the first 30 months after any covered person becomes eligible for Medicare due to End-Stage Renal Disease (ESRD). The Plan will pay benefits for a covered expense first, before Medicare benefits are available.

    Medicare becomes the primary plan, and this Plan is secondary, beginning with the 31st month of Medicare eligibility due to ESRD. If you’re eligible for Medicare only because of permanent kidney failure, your Medicare coverage will end 12 months after the month in which you stop dialysis treatments or 36 months after the month in which you have a kidney transplant.

    When Medicare is Primary

    Medicare is the primary plan, and this Plan is secondary, if a covered person is eligible for Medicare and does not fall into one of the categories above or is in their 31st month or later of Medicare eligibility due to ESRD.

    These rules are based on regulations issued by the Centers for Medicare and Medicaid Services (CMS), and may be amended or changed at any time. It is the intent of the Plan to abide by the Medicare Secondary Payer Rules. If the Plan in any way conflicts with regulations issued by CMS, the Plan will pay Benefits in accordance with CMS regulations.

Enroll in Workday

  • To review and elect your benefits in Workday

    • Navigate to Workday
    • Click on the Benefits icon
    • To view your previous elections, click on View/Benefit Elections
    • To change your benefits, click on Change/Benefits. Follow the instructions to navigate through each part of the Workday benefits screens:
      1. Modify medical, dental, vision benefits, if desired (only during a life event, as a new hire, or during Open Enrollment)
      2. Add or drop dependents, if applicable (adding a spouse requires spousal affidavit to be completed before finalizing your benefits elections). Confirm social security numbers for dependents.
      3. Elect/waive Health Savings Account and Flexible Spending Account (only during a life event, as a new hire, or during Open Enrollment)
      4. View insurances and long-term disability
      5. Confirm or change beneficiaries for life insurance
      6. If you are not ready to submit, back up one page using your "back" arrow in your browser, and select "Save for Later"
      7. When you are ready to submit, electronically sign at the bottom of the last page and press the SUBMIT button
      8. Workday does not currently offer the option to confirm your elections in writing, so after you submit your elections, it is a good idea to print a copy of your elections confirmation for your records. This will save a PDF of the document, which you can print or save.
      9. Watch for additional emails in your Workday Inbox related to post-election action items you made need to take
    • The following Workday Job Aids and training video offer additional detailed instructions:
  • Workday Job Aids

  • Workday Change Benefits Video

Get More Information

  • Picwell

    Picwell is an online personalized health option selection tool. This is an interactive tool that helps you determine which health option is the best fit for you and your family. You answer a few questions to determine which plans you are eligible for, what medical expenses you anticipate (like having a new baby), and how you prefer to pay for medical expenses (more each month or more out-of-pocket). In a few minutes, you have a recommendation for the best fitting health option for you.

    Visit Picwell
  • Understand the 1095-C Form

    The Affordable Care Act (ACA) requires UVA to send a new tax document to employees detailing their health coverage. The University will send out this new form, the 1095-C, to employees who were full-time (30 or more hours/week) and part-time employees enrolled in the UVA Health Plan in the previous calendar year.

    Learn More About the 1095-C Form
  • Get help selecting benefits: ALEX

    Our interactive virtual benefits counselor, ALEX, helps to evaluate the different UVA Health options, as well as other benefits. See which one best meets your needs.

    Learn more about ALEX
  • Open Enrollment Overview Video

    This video from Open Enrollment for the 2021 plan year period offers a brief, high-level summary of 2021 changes and available benefits.

    Watch the Video

FAQs - UVA Health Plan

  • Can married UVA employees share a UVA health plan?

    Yes, two UVA spouses may choose who covers and who waives, or they may have separate plans.

    Employee's non-UVA spouses who have access to health benefits that meet affordability and minimum value standards as defined by the Affordable Care Act are not eligible for enrollment in UVA's health plans.

  • How do I decide what health plan option is best for me?

    Try our health care analytical tools, Picwell or ALEX, to help you choose.

    Look at the new Medical Scenarios webpage to learn how the deductible, coinsurance, copayment, and out-of-pocket maximum affect your cost across the 3 health plan options.

    Here are helpful questions to ask yourself. Do you have: 

    • Any medical or dental procedures planned? 
    • Any upcoming glasses or contact lens needs?
    • Any changes in dependent care ?
    • A need for replacements to medical or assistive devices?
    • Potential life events — for example, new marriage, new children, or children after age 13 no longer eligible for Dependent Care FSA funds?
    • Dependents' social security numbers listed correctly in Workday?​

    Remember that choosing a health plan option is a personal choice about how you pay for health care services. The services are the same for all three health plan options. It's how you pay for them that is different. Would you want to pay more in premiums up front and pay less out of pocket for using health care services throughout the year? Or pay less in premiums and pay more out of pocket as you use the services?

  • How do preventive care services compare between the three health plan options?

    Preventive care services (in-network only) are the same for all three health plan options, and are covered at 100%, with no deductible.

  • Wage Employees and the Affordable Care Act

    The Affordable Care Act Employer mandates that large employers (50+ employees) must offer health insurance that is affordable and provides minimum value to 95% of their full-time employees (or FTE equivalent) and their children up to age 26, or be subject to penalties.

    What are the requirements for Academic Wage employees?

    The Commonwealth has specific guidelines built within the Manpower Control Program that UVA is required to follow regarding working hour limitation for wage employees. This is a budgeting requirement, and we are mandated by the guidelines as a state institution of higher education.

    Are there limitations regarding hours worked for Academic Wage employees?

    Wage employees cannot work more than an average of 29 hours per week in a 12-month measurement. All wage employees are monitored through weekly reporting, and terminated prior to reaching 1500 hours.

    What are the requirements for Medical Center Wage employees?

    The Medical Center is not mandated by the Commonwealth, and as such they do offer benefits to wage employees who meet the ACA mandate.

    Wage employees who average 30 hours per week in the 12-month measurement period are eligible for the Basic Wage Health (no HSA).

    FT/PT employees who transfer to a wage position within the plan year may also qualify based on their hours.

    What time frame are wage employees' hours monitored?

    October to October. The plan is effective 1/1 through 12/31 of the current plan year.

  • What's the difference between a beneficiary and a dependent?

    dependent is a person who is eligible to be covered by you under the health, dental and vision plans. A beneficiary can be a person or a legal entity that is designated by you to receive a benefit, such as life insurance.

    A spouse included in your medical coverage and designated as a recipient of your life insurance is both a dependent and a beneficiary.

    For another example, a parent is not an eligible dependent for medical coverage but could be designated as a beneficiary.

    For additional details about required documentation for eligible dependents, visit the Health Plan Eligibility webpage.

  • Who is eligible for the UVA Health, Dental, and Vision Plans?

    Detailed information about eligibility for the UVA Health, Dental, and Vision Plans can be found on the Health Plan Eligibility webpage. In a nutshell, the Plans are open to:

    • UVA Academic and Health System salaried employees, full-time or part-time working at least 20 hours/week, except J1 visa holders, who are eligible for the UVA J1 Visa Health Plan
    • Spouses of eligible UVA employees (some exception noted on the Eligibility webpage)
    • Children of eligible UVA employees - children (as defined on the Eligibility webpage) are eligible through their birthday at age 26, or longer if documented to have mental or physical disabilities (see the Eligibility webpage for more details)

    The Basic Health option has some additional requirements; please visit the Eligibility webpage for those details.

  • How does cost-sharing work between me and Aetna?

    Below is a simple illustration of how deductibles, coinsurance, and out-of-pocket maximums work for a single employee on Basic Health. For additional examples, please see the new Medical Scenarios webpage, or call Aetna for customized scenarios based on your preferred health plan option and potential future health care expenses.

  • Where can I obtain a flu vaccine? What is the cost?

    UVA employees and their dependents, covered by the UVA Health Plan may obtain a flu shot through their Primary Care Physician, or at a pharmacy in Aetna's National Pharmacy Network, if you present your Aetna ID card at the pharmacy.

    Flu vaccines are covered at no cost, as a preventive service through the UVA Aetna Health Plan. When obtained through an in-network Primary Care Physician, or at a pharmacy in  Aetna's National Pharmacy Network. 

    Here is a list of vaccine providers within the Aetna network.  

    If you went to a participating pharmacy and were charged for your flu vaccine, you can submit a reimbursement to Aetna. Complete steps 1-25 in the reimbursement form, and attach your receipt and other supporting documentation.

    Flu Shot Updates

FAQs - UVA Health Plan and Medicare

  • Can I sign up for the Basic Health or the Basic Health HSA if I’m enrolling in Medicare?

    No. If you plan to enroll in Medicare, you are not eligible to sign up for Basic Health and are not eligible for a Basic Health HSA. The UVA Health Plan does not allow movement from one health plan option to another during the year for any reason. Therefore, you cannot move from Basic Health to Value Health or Choice Health or vice versa anytime during 2021 if you are thinking about enrolling in Medicare for the same year. You will be out of compliance with IRS which may incur a penalty and will have to address this when you complete your 2021 tax returns.

    When considering health plan options during Open Enrollment, make sure your choices for the following calendar year are appropriate for the entire year.

  • Can I sign up for Basic Health or the Basic Health HSA if my spouse on my UVA Health Plan is enrolled in Medicare?

    Yes. You may use HSA funds for your spouse even if your spouse is on Medicare. The spouse must be declared on your federal income taxes as a dependent (i.e. filing jointly), and the expense in question is not already covered by Medicare. Otherwise, if the expense is eligible, not already covered by the health plan, and your spouse is a tax dependent, then you may use HSA funds to pay for it.

    You and your Medicare-eligible dependent will still receive $1,500 seed money for your Basic Plan HSA.

  • Do I (or my spouse) have to enroll in Medicare once I turn 65? I am already enrolled in the UVA Health Plan.

    You do not have to enroll in Medicare until you end your employment with UVA. Your benefits counselor will provide you with the form CMS-L564 to negate the late enrollment penalty. 

    You can choose to enroll in part A, and waive part B, but this will terminate your eligibility for the HDHP (Basic Health). 

FAQs - UVA Health Plan and J1 Visa

FAQs - Prescription Drug Program

  • How do my deductible, coinsurance, and min/max tiers work with prescription drugs?

    Basic Health participants have a deductible that applies to both medical and prescription costs. You must pay for covered health care services and prescriptions up to your deductible amount before the UVA Health Plan begins to pay. 

    Value and Choice Health participants have a deductible that applies to both medical and prescription costs for tier 2 and tier 3 retail drugs. You must pay for covered prescriptions up to your deductible amount before the UVA Health Plan begins to pay for tier 2 and tier 3 retail prescriptions. Tier 1 medications and specialty prescriptions are not subject to the deductible.

    The table below shows costs for retail pharmacy outside of UVA pharmacies (such as CVS, Kroger, etc.); excludes specialty prescriptions and mail order prescriptions.

    Tier Choice Value Basic

    Tier 1

    Generic, low cost

    $6 co-pay

    30-day supply

    $6 co-pay

    30-day supply

    Deductible + 20% for up to 90-day supply

    Tier 2

    Brand, Preferred

    Deductible + 20%

    $34 min/$150 max

    30-day supply

    Deductible + 20%

    $34 min/$150 max

    30-day supply

    Deductible + 20% for up to 90-day supply

    Tier 3

    Brand, Non-Preferred

    Deductible + 20%

    $68 min/$225 max

    30-day supply

    Deductible + 20%

    $68 min/$225 max

    30-day supply

    Deductible + 20% for up to 90-day supply
  • Where can I find more information about prescription coverage?

    You can find information on our Prescription Drug Program 2021 webpage.

    If you need additional details, contact Aetna for assistance.

  • Where can I obtain my specialty medication?

    To get specialty prescription drugs, you must use the UVA Specialty Pharmacy, which can be reached at 434.297.5500 or by email at specialtymedsrx@virginia.edu.