UVA Employee Category

Classified Staff are salaried, non-faculty employees, hired prior to July 1, 2006, who have not elected to participate in the University Staff HR Plan. They are covered by the Commonwealth’s Virginia Personnel Act and the policies and procedures established by the Virginia Department of Human Resource Management.

There are two types of Faculty:

• Teaching and Research Faculty, known as T&R: Faculty whose primary responsibility is teaching and research are elected to one of the following school faculties: architecture, arts and sciences, commerce, continuing and professional studies, education, engineering and applied science, business administration, law, medicine, and nursing. The Executive Vice President and Provost of the University publishes written policies governing these faculty.

• Administrative and Professional Faculty, also known as A&P: They generally perform administrative duties that relate directly to management policies and procedures or the general business and administrative operations of the institution, as well as providing academic support in areas such as student services and the libraries. The Executive Vice President and Provost of the University publish written policies governing these faculty.

Housestaff are the University’s resident physicians in training. They are employees of the Medical Center and are subject to UVA Health’s policies regarding residents.

Professional Research Staff are not Faculty, Classified, or University Staff; they are principally engaged in research and have limited-term appointments. This includes research associates, research scientists, senior scientists, and principal scientists. See the Provost’s Professional Research Staff site and the Vice President for Research site for more information.

University Temps provides cost-effective and qualified temporary personnel in a variety of occupations to UVA schools and departments. The majority of temporary assignments require office support skills such as word processing, reception, filing and/or bookkeeping, but UVA also offers housekeeping and skilled trades assignments, generally for evening, night, or weekend shifts.

Temp/Wage employment is considered at-will employment. This means a Temp/Wage position is temporary in nature and can end at any time. Temp/Wage employees can work a maximum of 1,500 hours per year.

Under the Affordable Care Act, employers are required to identify a twelve month “look back” period to determine whether employees are eligible for health benefits based on the hours they worked.  The University has established October 3 - October 2 as its standard measurement period. In the first year of an employee’s work with the University, they are subject to two review periods, one based on their hire date, and the other based on the University’s standard.

Examples of Medical Center employees include nurses, radiology technologists, patient care assistants, and administrators. Physicians are not Medical Center employees; they are generally joint appointments between UVA Physicians Group and the University’s School of Medicine. The determination of each employee’s employment category and status is made by Human Resources. 

Please refer to Medical Center Human Resources Policies and HR 201: Employment Categories for further information.

University Staff are those who were hired in staff positions (not Faculty or Research Staff) after July 1, 2006, or those who have elected to switch from A&P or Classified status. They are covered by the provisions of the University Staff HR Plan. There are three University Staff types:

• Operational and Administrative (O&A): University Staff employees performing office, laboratory, student, and library support; building construction and maintenance; equipment services; public safety; and other operational responsibilities. O&A Staff Employees are typically non-exempt employees under the provisions of the Fair Labor Standards Act, and therefore are eligible for overtime.

• Managerial & Professional (M&P): University Staff employees who manage a division or subdivision of a major academic or administrative unit and/or exercise significant knowledge, discretion, and independent judgment gained through advanced education or experience. This category includes coaches and assistant coaches on individually negotiated contracts. M&P Staff are typically exempt employees under the provisions of the Fair Labor Standards Act, and therefore are not eligible for overtime.

• Executive & Senior Administrative (E&SA): University Staff employees on limited-term appointments having significant administrative responsibilities and duties and exercising considerable independent discretion, and having the ability to commit the University to a long-term course of action. This category includes the following:

  • University Executive officers including Vice Presidents and the Director of Athletics, but excluding academic administrators (whose primary responsibility is administrative but who oversee an academic or academic-support unit of the institution) such as the Provost, Deans, University Librarian, and VP Research

  • Members of the President’s professional staff (e.g. Chief of Staff, Chief Audit Executive, Director, Office for Equal Opportunity and Civil Rights, etc.)

  • Senior administrative officers with a direct reporting line to any of the above-named executives, academic administrators, or Presidential professional staff, for example, Associate or Assistant Vice Presidents, Associate or Assistant Deans with administrative responsibilities, Vice Provosts with administrative responsibilities, Executive Directors, Directors, or other key senior staff.