The death of a loved one can leave you shaken and grieving. We offer our sincerest condolences to you for the passing of your loved one, and want you to know that we are here to support you in any way we can.
During this time, you can find support from UVA through programs such as:
When a Loved One Dies: Information about making decisions such as whether to bury or cremate your loved one, whether to have an autopsy performed, and whether organs will be donated.
For assistance with benefit changes, please contact UVA HR at 434-243-3344 and we will have a benefits counselor contact you.
If you are the primary policy holder at UVA, the death of your loved one qualifies you to make some changes to:
Medical, dental, and vision benefits
Health FSA and Dependent FSA
Group supplemental life and Accidental Death & Dismemberment (AD&D)
You have 60 days to submit a Qualified Life Event. Please note that changes to your coverage may only be related to the qualified life event. (For example, with the passing of your loved one, you may change your "Employee Plus Spouse or Family" coverage level to "Employee Only," but you may not switch your coverage from Basic Health to Choice Health.)
What You Need to Know and Do:
Within 60 days of the qualifying event, initiate and finish the process of adding or deleting dependent(s) in Workday:
- Navigate to Workday>Benefits & Pay Hub >Change Benefits
- If you (not dependents) are waiving your own current medical, dental, or vision benefit enrollments or if you are enrolling under UVA medical, dental, or vision benefits for the first time because of a qualifying life event, you must make your request to askhr@virginia.edu.
- Upload the required paperwork
- See this chart detailing documentation requirements that confirm the qualified life event and, if you are adding a spouse or dependent to your coverage, the documentation to confirm their relationship to you.
You may change your tax withholding due to adding or removing a dependent.
- Navigate to Workday>My Pay App>Withholding Elections
- Click on the Update button and make your changes
Life Insurance Changes
If you wish to make changes to your life insurance, please see instructions based on which retirement plan you are in:
VRS
Employees in the Virginia Retirement System can make beneficiary changes or request changes to their Securian life insurance through MyVRS.
Flexible Spending Accounts and Dependent Daycare Reimbursement Account
As a result of adding or removing dependents, you may make changes to Flexible Spending Accounts (FSAs) and Dependent Daycare Reimbursement Accounts (DCAs) that are consistent with the qualified life event (increase for adding dependents, and decrease for removal of dependents but goal amount can't be less than amount already contributed or spent). Make the request to change your FSA or DCA within 60 days of the qualified life event. Changes become effective the first day of the month following receipt of the application and documentation at UVA HR if received within 60 days of the qualified life event.
If you have survivor retirement benefits and your deceased was a retiree, you may enroll in the State Retiree Health Benefits Program if you had coverage prior to the retiree’s death. You would be considered an annuitant survivor.
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