Spring 2024 PTO Cash-Out is Here for University Medical Center and UPG Team Members

• You may request PTO Cash-Out May 30-June 9, 2024. Cash-out process instructions are below.

• Review your total PTO balance for the cash-out period by clicking on Absence Balance in Workday and selecting May 25 in the “As Of” field. The amount in the "Balance As of Date" field is your total PTO at the time of cash-out. 

• Your cash-out request cannot exceed the allowed maximum hours as defined in Paid Time Off.
  • Part E, #4 and #5 of the Paid Time Off Medical Center Policy provides additional information on PTO Cash-Out for Medical Center team members.
  • Leave of Absence v.5 provides additional information on PTO Cash-Out for UPG team members.

Important information

• You must be logged into your HSVPN (High Security VPN).

• Log into Workday any time between May 30 and June 9 (you can access Workday online anywhere with an internet connection).
• You must have a minimum remaining balance of 40 hours.

• You cannot enter more than one cash-out request.

• All dates must be entered according to the instructions below.

• Step-by-step instructions on requesting cash-out are below.

• Your cash-out request cannot exceed the allowed maximum hours as defined in Paid Time Off.
  • Part E, #4 and #5 of HR Policy Paid Time Off  contains additional information on PTO Cash-Out for Medical Center team members.

• The next PTO Cash-Out period is November 2024.

• Find more information about paid time off on the HR Paid Time Off Plans webpage.

Step-by-Step instructions for Requesting Cash-Out

The process below in Workday is only for requesting PTO Cash-Out. All other PTO requests should be made in Kronos, as usual. Cash-out requests entered in Workday use the Manage Absence report and follow these steps:

• Check your PTO cash-out allowance by entering June 8 in the Select As Of Date field to the right of the calendar. You may request up to the amount of hours shown under Cash Out Max Allowed. 

• Choose the Absence Type: MC Cash Out.

• If you need to change the number of hours you submitted, you can edit your absence through the report, up until the June 9 deadline.

• From the Manage Absence calendar, select June 8.

For additional guidance on using the Manage Absence report, consult the Request Time Off Job Aid or view this short video tutorial.

Please email AskHR@virginia.edu with questions.