UPG Open Enrollment Information

UPG Open Enrollment


Open Enrollment closed on June 3, 2022. You may refer to information below as a resource of plan information for the plan year July 1, 2022 - June 30, 2023.

What is staying the same?

The Anthem medical insurance plan remains unchanged. Due to utilization trends, there will be a rate increase.

Flexible Spending Options through McGriff Insurance remain the same. There is an increase in the maximum allowed for the medical FSA.

What is changing?

Dental plans are changing to Guardian.  We are excited to offer the following enhancements:

  • Implants are now covered on the high plan
  • Basic care is now covered at 100% on the high plan
  • Rates have decreased

The Vision Buy Up plan is changing to Guardian. With a new network under VSP, there is now a frame allowance available for Walmart, Costco, and Sam’s Club. The basic vision benefit provided by Anthem will remain the same (Blue View Vision network). Rates for the Buy Up Plan will remain the same.

Health insurance rates are increasing by 10%. Please see details below.

We have eliminated the part-time rate differential.

In recognition of an expanding remote workforce, we are adjusting our Spousal Affidavit to allow spouses who work remotely and have insurance available to them but lack the access to the plan’s network (such as an HMO), to enroll on our plan. 


Critical to Know:

  • You must complete your choices for Open Enrollment between May 23 - June 3, 2022 in Workday. For Workday-related assistance, please see the Open Enrollment job aid.
  • Open Enrollment closes at 5:00 pm on June 3.
  • Last year, UPG employee health insurance premiums saw a 10% reduction for the July 1, 2021 – June 30, 2022 plan year. This decrease in premiums was due to a unique, lower-than-normal utilization of health benefit services by our employees (a trend that paralleled the lower patient volumes we saw due to COVID). We have seen a return to normal service utilization. Because of this, last year’s 10% premium reduction will not be realized in the July 1, 2022 – June 30, 2023 plan year, and rates will be adjusted accordingly.
  • If you do not wish to make any changes, and do not complete the Workday event, your current insurance plans will continue as they are with current dental and buy up vision elections migrating to the new vendors.
  • FSA accounts MUST be re-elected each year by completing your Workday open enrollment event. If you have an FSA and do not complete the Workday event, your FSA deductions will default to zero starting July 1, 2022. If you have unused medical FSA deductions, $570 will rollover to the new plan year that you can continue to use. 

Open Enrollment determines your elections for the upcoming plan year of July 1, 2022 - June 30, 2023.

This is your annual opportunity to add or drop a plan and make changes to your covered dependents without having a qualifying life event. For dental, you can also change your coverage level at this time. For those employees with life insurance through Principal, Open Enrollment provides an opportunity to increase your coverage without needing to submit Evidence of Insurability.

Elections take effect July 1, 2022. The plan year deductions will first be reflected on your July 15th paycheck. After Open Enrollment, you will only be able to make changes if you experience a qualifying life event. 

Please review the sections below regarding insurance, flexible spending accounts, and life insurance options.

Insurance Benefits

  • Health, Dental, and Vision Overview

    Once elections are made, they cannot be changed mid-year unless there is a qualifying life event. All deductions are pre-tax and paid on a bi-weekly basis.

    Rate Sheet for July 1, 2022 – June 30, 2023 for Health, Dental, and Vision

  • Health Insurance

    UPG offers Health insurance through Anthem. 

    Virginia residents who elect coverage will be enrolled in the Anthem Healthkeepers plan. This is an open access point of service plan and no referral is needed for specialist visits. The network is a Virginia-based network of providers.

    Employees living outside the Commonwealth of Virginia who elect coverage will be enrolled in the Anthem KeyCare plan. 

    The assigned plan is based on residence and an employee cannot elect between the two. Premiums for the two plans are the same.

    Both plans include a vision benefit of one routine eye exam per plan year per member.

    The cost of health insurance premiums is shared between UPG and the Employee. 

    Resources:

    Virginia Residents:

    Non-Virginia Residents:

     

    Employee Rate Sheet
  • Voluntary Dental and Vision Insurance

    UPG will offer voluntary dental and vision plans through Guardian. There are two dental plan options from which to choose based on the level of dental coverage you and your family need. View details in the document below comparing the High Plan and the Base Plan.

    There is a vision benefit for a routine eye exam within the health insurance plan (see summary above). However, employees have an option to elect a buy-up vision plan through Guardian that proves for material benefits as well as the routine eye exam. 

    Dental and Buy UP Vision insurance is fully employee-paid. 

    Resources

    Employee Rate Sheet
  • Flexible Spending Account

    If you wish to contribute to you Flexible Spending Account (FSA), you must elect the amount in Workday each year during Open Enrollment.

    UPG employees have the opportunity to enroll in a Flexible Spending Account (FSA) for health care out-of-pocket expenses and/or for dependent daycare expenses.

    • Medical FSA Annual Contribution Limit: $2,850
    • Dependent Care Annual Contribution Limit: $5,000

    The plan year is July 1, 2022 – June 30, 2023. Once elections are made, they cannot be changed mid-year unless there is a qualifying life event. All deductions are pre-tax and paid on a bi-weekly basis.

    Flexible Spending Accounts are "Use it Or Lose It". Funds that are not expensed by the end of the plan year are forfeited, so please consider your contribution amount carefully. However, the UPG Medical FSA does allow for $570 unused funds to be rolled over into the next year’s medical FSA.

    Important note regarding limits: While UPG’s Plan Year runs July – June, the annual contribution limits are tied to the tax year, per IRS regulations. Therefore, if you started a benefited position with UPG after January 1, 2022 and maximized either of these plans, maximizing again MAY lead you to exceed the calendar year IRS limits. If you reach the limit in the tax year, Workday will stop your deduction for the remainder of the year and a manual adjustment will be processed in January, 2023 to capture the missed deductions.

    Our FSA vendor is McGriff Insurance.

    FSA Resources

    FLEXIBLE SPENDING EDUCATION GUIDE
  • Life Insurance

    During Open Enrollment, eligible staff and managers have an opportunity to purchase supplemental life insurance for themselves, their spouse or children, even if they have waived it before, or to increase their supplemental life insurance if they already participate, without needing to complete Evidence of Insurability.

    • You may elect an additional $10,000 or $20,000 for yourself.
    • You may elect an additional $5,000 or $10,000 for your spouse, provided coverage purchased for spouse does not exceed what you have purchased for yourself.
    • You may also elect coverage for your child (a flat $20,000 life policy), provided coverage purchased for yourself is equal to, or greater than, $20,000.
    • If you wish to purchase additional coverage beyond these limits, you will be prompted to submit Evidence of Insurability to the carrier. When applicable, Workday will send this to you as an additional task. In that case, the increased premium rates will not go into effect until Principal has reviewed and approved your application.

    Resources

Completing Your Enrollment

Elections are completed in Workday. Beginning May 23, you will have an Open Enrollment task in your Workday Inbox. 

For assistance in Workday:

For questions, please email the UPG Benefits Team: RBENEFITS@hscmail.mcc.virginia.edu