Academic Division Employees
Funds will be deposited through your payroll. This may take up to 30 business days.
Upon completion of course or event, you are required to provide course payment and completion documentation through Workday. Providing documentation is an IRS requirement. You must submit the following:
- An official grade report or appropriate document showing successful completion of the course
- Paid bill or receipt indicating the amount of tuition you paid.
If you leave the University before successfully completing the course, or before reimbursing any amounts owing under this policy, or you do not register for or you stop attending a course for which you have received an education benefits disbursement, you are responsible for immediate repayment of the full amount of the benefit disbursement.
Medical Center Team Members
For Advance Tuition Requests, within 30 days after completing your course, please submit evidence of your satisfactory course completion to UVA HR, or repay the advance tuition amount.
Payments will be direct deposited into your account within 2 business days following final approval by UVA HR and successful completion of the eligible course or professional certification.
Expenses that have been waived or paid through other sources such as scholarships or grants are not eligible for reimbursement.
You are not eligible for reimbursement of educational expenses if you do not complete the eligible course satisfactorily, you drop or withdraw from the course, or you terminate Medical Center employment (except when transferring employment to the Academic Division of UVA). If you leave Medical Center employment, you are required to repay any educational assistance reimbursement amounts received within the past 12 months from the end of the class prior to termination, and any tuition advance payments for courses that are completed less than 12 months prior to termination. Appropriate deductions will be made to recoup the full amount of these assistance payments from your final pay.