We help you weather the storm

Weather or Emergency Event Status

What is My Weather or Emergency Event Status?

When emergency events, such as inclement weather or other disruptions, impact UVA operations, it is important for employees to understand their roles, responsibilities, and available resources. UVA is committed to ensuring the safety of our staff and students while maintaining essential operations during emergency events. 

Employees in both the Academic Division and UVA Health have been given a status of either "designated" or "non-designated". The designation helps us respond more effectively during inclement weather and other emergencies and helps employees and team members better understand what is expected of them in emergency situations. 

  • Designated Employees: Expected to report to their designated work location or follow specific instructions from their manager. 

  • Non-Designated Employees: Should not report to work on-site unless directed but should work remotely if feasible. 

Where can I find the status of Modified Operations By Division?

See also the FAQs listed at the bottom of this page. 

Compensation During Modified Operations by Division

When a weather event is predicted, if you are able to work remotely, be prepared to work from home if your position permits. This includes bringing home your computer when leaving prior to a storm arriving. If there is no closing or modified operations when the event occurs, you would resume your normal duties and return to work. 

  • Academic Division

    Academic division employees may find guidance about time entry on the Finance Timekeeping Tools page. 

     

  • University Medical Center

    Exempt Medical Center employees should use PTO if they miss a full day due to modified operations. 

    Non-Exempt employees have the option to use PTO for time missed during modified operations if their PTO balance is less than 312 hours. 

FAQs for your role

  • How can I find my Designated Status?

    UVA Academic Division

    If you work in the Academic Division, your emergency event status designation status is visible in Workday:

    • Navigate to Workday > Personal Information > View "About Me"
    • In the "Job Details" area on the right side of the page, click on your "Position"
    • In the "Additional Information" on the right side of the page, your "Additional Job Classifications" will show your emergency event status (designated or non-designated)

    University Medical Center

    University Medical Center team members can refer to the Modified Operations Medical Center policy regarding designations.

    Employees in either division, if you're still unsure of your status, please speak with your supervisor for clarification. 

  • I am Designated but don't understand why?

    Please ask your manager about the reason for your designation status. 

  • What happens if I cannot safely report to work as a designated employee?

    Communicate this information to your manager for advice, safety remains a priority. If you are unable to report to work as a designated employee, you will need to utilize PTO. 

  • I am a Manager, how can I change my employee's designation status?

    Managers can change designations in Workday through the Simplified Change Job task.  

    For step-by-step guidance on changing Emergency Event Status, check out the Simplified Job Change section of the Change Job job aid.

    All employees are pre-populated as non-designated. To change that to “designated” a manager must actively make the change. Managers must do this for each designated employee. 

    Managers should review the designation status of employees newly hired into their department to confirm the employee's designation is correct. 

    Individual schools or units may set a deadline so that they can ensure readiness as the winter season approaches. There is no system-mandated deadline. Designation can be changed as needed, but employees must be informed in advance. 

  • As a Manager, is there a report to see the designation status for my team?

    Yes, managers can run an Emergency Event Status report from Workday for their employees that specifies who are designated vs. non-designated. 

    • In Workday, using the search feature, search for "emergency event status," and click on it
    • Input the effective date
    • For the department, put in a key word for your department; e.g.: "Economics"
    • Select your department, starting with letters "ACD" that matches your department name (e.g. ACD-31750 AS-Economics)
    • Click OK
    • Depending on your screen size, you may need to scroll to the right to see the Job Classifications-Position column, which shows designation status