Workday Training for Employees
All employees at the University leverage Workday to find information and carry out tasks related to their roles and responsibilities.
Expand the categories below for task-specific guidance and links to our job aids on UVA HR's Confluence site. Job aids are frequently revised to provide the most up-to-date step-by-step instruction and visual guidance for completing HR-related tasks in Workday.
Use the information in the table below to access relevant Workday processes and guidance to complete HR-related tasks.
There are many tasks and reports available in Workday to help you navigate your employee related benefits. Before engaging with Benefits related tasks/reports, be sure to review the UVA HR Benefits page. If you have any questions related to your Benefits, or completing Benefit related tasks contact AskHR@virginia.edu.
The Benefits & Pay Hub in Workday provides a comprehensive starting point to carry out many of the functions listed in the table below and more.
| Task (Workday Link) | Overview | Guidance |
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The Change Benefits business process is initiated via the Change Benefits task in Workday, and is also delivered as an event to employee inbox's at various times during employment (New Hire Enrollment, Annual Open Enrollment). |
Change Benefits Job Aid (Opens in Confluence) More Info: |
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The Education Benefit Request task in Workday enables eligible employees to request/manage their applicable eligible education benefit requests. |
Education Benefit Request Job Aid (Opens in Confluence) More Info: |
The Jobs Hub in Workday provides a comprehensive source to view, apply, and track the application process for available jobs across UVA, and includes many of the tasks and reports below.
| Task (Workday Link) | Overview | Guidance |
|---|---|---|
| The Find UVA Jobs report enables you to search for internal position openings at UVA. |
Find Jobs Job Aid (Opens in Confluence) More Info: |
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| A "living resume," the Professional Profile is a place for you to record and reference your career-related information. |
Professional Profile Job Aid (Opens in Confluence) More Info: |
Personal Information is where you'll go to find/update information on file regarding yourself as an employee.
| Task (Workday Link) | Overview | Guidance |
|---|---|---|
| You can use this task to update personal details, including marital status, citizenship, gender identity, and pronouns as needed. |
Change My Personal Information Job Aid (Opens in Confluence) |
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You can change certain aspects of your work contact information when necessary. |
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| You can change any aspect of your home contact information at any time. | Contact Change Job Aid (Opens in Confluence) | |
| You can update your emergency contact information at any time. | Contact Change Job Aid (Opens in Confluence) | |
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You can change your Legal Name (with supporting documentation) as applicable. Note: refer to the Change My Preferred Name section of the Name Change Job Aid for details on Legal Name vs. Preferred Name. |
Name Change Job Aid (Opens in Confluence) | |
| You can choose to identify disabilities with the Disability Self Identification task. | Disability Self Identification Job Aid (Opens in Confluence) | |
| You can choose to identify any veteran status with the Veteran Status Identification task. | Veteran Status Identification Job Aid (Opens in Confluence) | |
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The Edit Additional Data task allows workers to adjust unique data for their record, such as Selective Service. Note: there is no task associated with Edit Additional Data, please view the Edit Additional Data Job Aid for details on how to access. |
Edit Additional Data Job Aid (Opens in Confluence) |
Workday Learning is a Learning Management System that offers training courses, compliance education, and skill development tailored to individual roles and career paths. The Workday Learning Essentials provides detailed information and guidance on what's available and what actions you can take to advance your learning at UVA.
| Task (Workday Link) | Overview | Guidance |
|---|---|---|
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You can enroll in courses or programs available in Workday Learning. |
Enroll in Content Job Aid (Opens in Confluence) More Info: |
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You can drop from enrolled content in some situations. |
Drop Learning Enrollment Job Aid (Opens in Confluence) More Info: |
Payroll is the Functional Area you'll utilize to manage/view your pay information. From setting up direct deposit, managing tax withholdings, to printing out your pay information (payslips, W-2s, etc.). Payroll is governed by UVA Finance.
The Benefits & Pay Hub in Workday provides a comprehensive starting point to view your pay information and carry out many of the functions listed in the table below.
| Task (Workday Link) | Overview | Guidance |
|---|---|---|
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Use Payment Elections to indicate how your payroll payments should be allocated to your bank accounts. |
Payment Elections Job Aid (Opens in Confluence) More Info: |
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Update your Federal, State and/or Local Tax Withholdings. |
Withholding Elections Job Aid (Opens in Confluence) More Info: |
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The My Tax Documents report in Workday allows workers to view/print their tax document(s) and edit their payment elections. Please note that if you require a W-2 dated prior to 2019, please email AskHR@virginia.edu. |
My Tax Documents Job Aid (Opens in Confluence) More Info: |
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Use the Voluntary Deductions task to make voluntary contributions to different funds offered through UVA. |
Voluntary Deductions Job Aid (Opens in Confluence) More Info: |
Performance management is a collaborative, ongoing feedback process between the manager and the employee.
For information on performance management approaches across UVA, check out the Performance Management webpage.
| Task (Workday Link) | Overview | Guidance |
|---|---|---|
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Request feedback from peers and choose to include in your appraisals. |
Feedback Job Aid (Opens in Confluence) More Info: |
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| The Give Feedback tasks allow you to respond to feedback requests from your inbox or provide feedback at any time for others. |
Feedback Job Aid (Opens in Confluence) More Info: |
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Create goals at any time, update goals throughout the year, and archive goals when the performance cycle ends. |
The following processes and guidance will help you perform tasks related to time entry and absence/leave requests.
| Task (Workday Link) | Overview | Guidance |
|---|---|---|
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The Enter My Time report in Workday allows hourly/wage employees outside of the Medical Center to create and correct time entries for regular hours worked and other time-related events. |
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The Request Absence task in Workday allows you to submit requests for time off. |
Request Time Off Job Aid (Opens in Confluence) More Info: |
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The Manage Absence report in Workday allows you to view, correct, or cancel pending and approved absence requests. |
Request Time Off Job Aid (Opens in Confluence) More Info: |
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There are several Workday reports available that you can leverage to view absence requests, project future absence balances, and determine use or lose hours where applicable. |
View Time Off Balances Job Aid (Opens in Confluence) More Info: |
| Twice yearly, Medical Center and UPG team members can use the Cash Out task during designated PTO Cash-out periods to request compensation for eligible hours. |
Cash out Job Aid (Opens in Confluence) More Info: |
| Title | Overview | |
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The System Access Requests application enables Workday users and managers to create, manage, and view System Access Requests. |
System Access Request Job Aid (Opens in Confluence) More Info: |
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