Workday Basics for Managers & Administrators
As a managers or administrator, you have unique tasks and responsibilities to carry out in Workday, based on your role and security levels.
This page provides guidance on the responsibilities for most managers that go above and beyond the information found in Workday Basics for Employees.
In Workday, security roles define what you can view or do within the system, granting special access to certain reports and actions.
As a manager, you are automatically granted access to perform actions for individuals within your span of control (Supervisory Organizations), including approving employee requests and entering requests on behalf of those you manage.
As an administrator, you may be provisioned based on your department or unit, or for your specific support function.
While some roles are provisioned automatically, others are by request. If you find that you’re unable to complete a task or access certain data required for your role, you may need to request a new or different role through a System Access Request.
UVA HR | System Access Request (more info) Workday Task | System Access Request (opens in new window)As a Manager or Administrator, you may be responsible for several tasks related to the various functional areas of Workday. Expand each functional area below to see common tasks conducted within that area.
Through the Compensation app in Workday, you can view compensation data and carry out compensation actions for the employees within your span of control, including:
View the Manager Insights Hub for Compensation related information.
Manager Insights Hub (Workday)The Learning application in Workday allows you to browse, enroll, drop, complete, and review learning content. It includes required and optional digital courses, blended courses, and learning programs, including LinkedIn Learning courses.
Learning (Workday)The Performance app in Workday empowers you to carry out the ongoing process of managing and evaluating employee performance, including:
In addition, you can give/request feedback through the related tasks in Workday.
View the Manager Insights Hub for Performance related information.
Manager Insights Hub (Workday)In Workday, recruiting is an end-to-end process carried out through a number of tasks in Workday. As a hiring manager, you may receive recruiting tasks in your inbox to review and complete throughout the process, including:
Additionally, some areas leverage other systems to support the Workday Recruiting process. Work with your HR Business Partner, and/or specific department/unit leadership to understand what systems you leverage for recruiting.
View the Manager Insights Hub for information on Hiring and Staffing for your team.
Manager Insights Hub (Workday)Workday Reporting provides robust tools for accessing, analyzing, and visualizing data across all functional areas of Workday. It supports data-driven decision-making by equipping users with UVA-created Custom reports and Workday Delivered reports to meet operational, strategic, and/or compliance needs.
Visit the UVA HR Workday Reporting page for details.
Workday Security is the framework that governs access to data, tasks, and functionality across the system. It ensures that users only see and interact with information relevant to their role, helping maintain compliance, data integrity, and user accountability.
Visit the Workday System Access Request application to learn more/to request role(s).
System Access Requests (Workday)Workday Staffing is the foundation for managing worker positions, job assignments, and organizational structure. It supports the full lifecycle of staffing events, from hiring to termination, ensuring that job data and worker records remain accurate and up to date.
View the Manager Insights Hub for information on Hiring and Staffing for your team.
Manager Insights Hub (Workday)Managing Time and Absence in Workday varies depending on your company:
*UVA Health employees enter time and leave in Kronos. For Kronos training and guidance, visit the Kronos Training page in UVA Health KnowledgeLink.
View the Time & Scheduling Hub in Workday for additional information.
Time & Scheduling Hub (Workday)Whether you're new to Workday, trying to find where to go for a specific task, or are stuck in a process and need guidance to complete it, we have a resource for you. The following resources provide the right help, at the right time:
Workday Basics is a comprehensive e-learning course to help you become fluent in Workday function and navigation.
The Workday Help Hub is a consolidated resource within Workday that links to functional tasks by area, task-specific job aids, and functional web pages that provide detailed and nuanced information on Workday tasks.
WDA is UVA's just-in-time solution for guidance within Workday business processes. These tools include:
UVA_HR