I-9 documentation for ACD employees hired between March 2020 - March 2022

Please note that this requirement only applies to Academic Division employees hired between March 2020 and March 2022.

If this message applies to you, you will be receiving emails from UVA HR beginning March 31, 2022:

At the time of hire, you were asked to submit 'Part II Documentation' for the I-9 requirements by uploading them directly into Workday. At the time, you were notified that there would be a requirement at a later date for you to present these same original documents to a UVA HR representative in person. This email is to notify you that UVA HR will be available for you to present this documentation in person over the next four weeks.  We will have representatives available at 2420 Old Ivy Road Charlottesville, UVA Human Resources office first floor conference room #131 from 8am – 5pm on the following dates:

  •             Tuesday, April 5
  •             Wednesday, April 6
  •             Thursday, April 21
  •             Tuesday, April 26
  •             Thursday, April 28

These dates will be the last opportunity to present in person before the Department of Homeland Security lifts the exception to allow for virtual documentation.

Here is what you need to know:

  • You must present the same original documents in person that you uploaded into Workday to complete the I-9 requirement at the time of hire (ie. if you presented a US Passport, you must present the same US Passport in person). View this Job Aid to learn how to log into Workday and review the documents you uploaded initially.
  • Social distancing will be maintained at the locations to ensure the health and safety of all employees. UVA HR representatives do not need to touch your documents, but simply need to view them. 
  • There is no need to sign up for a specific time to complete this requirement. Please plan on attending one of the above sessions which should take no more than five minutes of your time. 
  • If the documents you presented are expired or no longer in your possession, please contact UVA HR by emailing AskHR@virginia.edu.

If you have additional questions about meeting this important requirement of your employment, please email AskHR@virginia.edu  with subject line, “I-9 Requirements."