Operations Status Update - January 7, 2022

Academic Division

As a result of today’s weather, faculty of in-person J-Term classes will inform their students of when their classes will meet. Classes that are scheduled to be online for the term will continue as scheduled, power permitting.
 
Designated Academic Division employees should report to work as scheduled. Non-designated Academic Division employees who have been working from home should continue to work as usual.  Non-designated Academic Division employees who do not work from home should report to work at 10 am, or as instructed by their manager. Academic Division staff who are unable to work for any reason should contact their manager. Managers and faculty in the Academic Division are asked to provide flexibility for their staff members who have other responsibilities at home (such as childcare or eldercare) while continuing to meet the business needs of the University. 

Students and Academic Division faculty and staff should monitor the Academic Operations Status Board for any other changes to facilities on Grounds.

University officials continue to monitor weather conditions and will provide updates if additional schedule modifications become necessary. Please allow extra time for travel and stay safe.

Health System

• Modified Parking & Transportation Operations:  
• If arriving before 6:00 am, park in the South Garage (380 Crispell Dr.).
• If arriving between 6:00 am and 8:00 am, park in the Emmet Ivy Garage (123 Emmet St. N) and ride the University Transit Service Blueline to the Medical Center.
• If arriving at 8:00 am or after, park in the John Paul Jones Garage (295 Massie Rd) and ride the University Transit Service Blueline to the Medical Center.
• Please park in the designated location based on your shift arrival time. We do not have enough close-in parking capacity to accommodate all shifts and our patients.
• Check the Operations Status board or Parking & Transportation website to stay up to date on parking plans and UTS service levels, which can change quickly during a weather event.

Operations Schedule for Friday, January 7

• Unless otherwise instructed by your supervisor, UVA Medical Center Ambulatory Clinics will open at 10 am. Team members at clinics without power should talk with their supervisor about operational plans for Friday. 
• The COVID Clinic, main operating rooms and Outpatient Surgery Center will open on their regular schedules.
• University Hospital remains on its normal schedule.
• Due to power issues, the Northridge outpatient clinics will be closed Friday.
• Any questions regarding operations or reporting instructions should be directed to your supervisor.

For additional details, please visit the Medical Center Status Board at www.uvahealth.com/weather. Updates can also be accessed by calling the UVA Hotline at 434.924.7669 and selecting option 2.

Team Member Reporting for Friday, January 7

Designated UVA Medical Center team members:

• Team members who support Inpatient Clinical Operations and critical research should report as scheduled.
• Team members who support Ambulatory Clinics or Procedural Areas should report to work per your area’s operating status.
• Any questions regarding operations or reporting instructions should be directed to your supervisor.

Designated School of Medicine and UVA Physicians Group (UPG) team members:

• If you work in UVA Medical Center or UVA Physicians Group clinics, please check with the clinic manager about your clinic’s plans for operations to ensure efficient patient care operations.
• All other Designated SOM team members should follow instructions on the Academic Operations Status Board (www.healthsystem.virginia.edu/uvastatusboard/).

 Non-designated UVA Medical Center team members: 

• Unless otherwise instructed by your supervisor, team members should report at 10:00 am.
• Any questions regarding operations or reporting instructions should be directed to your supervisor.

Showers

• Showers for team members: Team members who need access to showers due to power outages at home are welcome to use showers at the locations below. Team members should bring their own towels and toiletries (none will be provided).
• Battle Building (first floor, rooms 1124 and 1126)
• University Hospital G-level locker rooms (Men’s: G134, Women’s G131)
• Northfork Call Center (4105 Lewis and Clark Dr.) from 7 am -5:30 pm. Enter building, go past elevator, enter wooden door with glass panel on left, showers are two wooden doors on the right. Question on Northfork showers only, call Patty Frye at 434.282.3904.

Safety

Develop an Emergency Plan and maintain an Emergency Kit (“Go-Kit”).

• Power
  • Power is still out for many in the area.
  • Do not use generators indoors or in your garage.
  • Do not leave open flames or heaters unattended, including candles.
  • Use all indoor heating and cooking devices according to manufacturer instructions – Do not use outdoor grills inside your home.
  • Sanitation: How to flush a toilet without running water
  • Install smoke alarms and carbon monoxide alarms with battery backup.
  • Keep food cold and when in doubt, throw it out.
• Travel
  • If you are traveling, keep an extra flashlight, food, and water in your vehicle in case of an emergency.
  • Remember that roads, parking areas, and walkways can never be completely cleared of slick spots. Watch out for slips, trips, and falls when walking or entering and exiting your vehicle. 
  • Don’t forget your winter weather attire: boots, gloves, and a hat. Dressing in layers will also help retain heat.
  • Plan ahead and add extra time for safe travel. View road conditions from the Virginia Department of Transportation’s Virginia 511 site and mobile app.

If conditions change, we will update this information. Some off-site locations may have different schedules; contact your manager for instructions. For more information and updates, please check the Medical Center Status Board at www.uvahealth.com/weather.