Workday Approval Process Change

An update has been made in Workday that impacts Medical Center managers. In the Change Job and Request Compensation Change approval processes, the Leadership Approver role has now been replaced by the Manager’s Manager.

There are a small number of exceptions to this rule, when select service line organizations follow alternate routing up the service line management chain rather than the direct management chain. In these cases, Manager’s Manager would not be the appropriate routing and will be substituted with Service Line Director approval. These exceptions are listed below.

Manager’s Manager (or Service Line Director) approval only required based on Change Job Reasons listed below.

Note that some of these reasons are initiated by Talent Support, while others are initiated by managers.

Change Job Reason	Manager's Manager Approval for MC
Data Change > Data Changes > Correction - Employee Data	will bypass approval
Data Change > Data Changes > Correction - Pay Rate	requires approval
Data Change > Data Changes > Change Work Location	will bypass approval
Data Change > Data Changes > Other (HR Use Only)	will bypass approval
Data Change > Data Changes > Faculty - Terminal Appointment	will bypass approval
Data Change > Data Changes > Faculty - Earned Tenure	will bypass approval
Data Change > Data Changes > Contract Renewal	will bypass approval
Data Change > Data Changes > Change Direct Supervisor	will bypass approval
Data Change > Data Changes > Correction - Department Data	will bypass approval
Data Change > Data Changes > Change in Academic Work Period	will bypass approval
Data Change > Data Changes > Change in Work Hours	requires approval if comp changes
Data Change > Data Changes > Change Emergency Event Status	will bypass approval
Transfer > Transfer > Lateral Move - Comparable Job	requires approval if comp changes
Transfer > Transfer > Employee Request	requires approval if comp changes
Transfer > Transfer > Wage to Salaried	requires approval
Transfer > Transfer > Move to Another Position Within Team	requires approval if comp changes
Transfer > Transfer > Transfer to Different Entity Within UVA	requires approval
Transfer > Transfer > Classified Staff to University Staff	requires approval if comp changes
Transfer > Transfer > A&P Faculty to University Staff	requires approval if comp changes
Promotion > Promotion > Selected Applicant	requires approval if comp changes
Promotion > Promotion > Career Path Progression	requires approval if comp changes
Promotion > Promotion > Promotion With Pay Change	requires approval if comp changes
Promotion > Promotion > Promotion Without Pay Change	will bypass approval
Promotion > Promotion > Faculty - Rank Promotion	requires approval if comp changes
Promotion > Promotion > Management Decision	requires approval
Promotion > Promotion > RN Clinical Career Ladder Advancement	requires approval
Demotion > Demotion > Disciplinary	requires approval
Demotion > Demotion > Voluntary - Accepted Lower Position	requires approval
Demotion > Demotion > Involuntary - Lack of Proficiency	requires approval
Demotion > Demotion > Involuntary - Organizational Decision	requires approval