Staffing is the area of Workday that is all about managing your team/the positions on your team, from adding positions, changing positions, and then closing positions.
If you know what task you need to complete, refer to the table below for Workday and Job Aid links.
If you have questions about the Staffing area, in general, contact your HR Business Partner.
| Task (Workday Link) |
Overview |
Guidance |
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Managers/Administrators will use the Simplified Change Job task to enter the following types of changes:
- Change Supervisor
- Change Work Location
- Change Work Hours
- Change Emergency Event/Designation Status
- Promotion with Pay Change
- RN Clinical Career Ladder Advancement
- Change Business Title
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Change Job Job Aid (Opens in Confluence) |
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Before using the Change Job task, speak with your HR Business Partner to discuss the change.
Managers/Administrators will use the Change Job task to enter changes to worker positions that are not covered within the Simplified Change Job options, including but not limited to:
- Transfers
- Promotions
- Demotions
Use the Change Job task only in consultation with your HR Business Partner.
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Change Job Job Aid (Opens in Confluence) |
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Note: managers/administrators should only use the Hire process to hire Student/certain Wage employees. If you think you need to use the Hire process, but aren't sure, speak with your HR Business Partner.
There are two Hire processes managers/admins might use:
- Hire Student (Opens in Workday)
- When hiring Student workers.
- Hire Employee (Opens in Workday)
- When hiring certain Wage employees.
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Hire Job Aid (Opens in Confluence) |
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If you need to add a position to an employee who is already an active worker at UVA, you'll use the Add Additional Job task.
Note: managers/administrators should only hire/add Student workers/certain types of Wage employees. If you think you need to use the Add Job process, but aren't sure, speak with your HR Business Partner.
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Add Additional Job (Opens in Confluence) |
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If you need to adjust certain organization assignments (e.g., Cost Center, or Fund) for a worker/position you supervise/support, you'll use this task to carry out the changes.
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Change Organization Assignments Job Aid (Opens in Confluence) |
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If you need to move one/many workers/positions to another manager, you can use Move Workers or Simplified Change Job. |
Move Workers Job Aid (Opens in Confluence) |
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In certain scenarios, you may need to move a position out of the 'Primary' position, in which case you'll use the Switch Primary Job task. |
Switch Primary Job Job Aid (Opens in Confluence) |
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When employees separate from UVA completely, you'll use the Terminate Employee task to start the process of separating them from employment with UVA.
Note: employees transferring to other organizations at UVA do not require a termination be entered and, instead, are handled following the Job Application process.
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Terminate Employee Job Aid (Opens in Confluence) |
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If you supervise/support an employee's additional position (non-primary position) and the additional position is ending, you'll use the End Additional Job task to start the process. |
End Additional Job Job Aid (Opens in Confluence) |
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If you have a vacant/unfilled position on your team that is not going to be posted for backfill/replacement, you will use the Close Position task to close the position. |
Close Position Job Aid (Opens in Confluence) |
UVA_HR