UVA_HR2024 Annual Retraining
Key Dates
| Event | Date |
|---|---|
| Save the Date | Tuesday, July 9, 2024 |
| Launch | Thursday, August 1, 2024 |
| Deadline | Monday, September 30, 2024 |
Audience
The course is required for all UVA Health team members (employees and sponsored accounts) hired on or before April 1, 2024, who provide patient care, receive training, or participate in healthcare education and research within or for the benefit of the UVA Health University Medical Center, regardless of their employer. This includes:
- UVA Health University Medical Center
- UVA Physicians Group (UPG)
- Community Medicine UVA, LLC
- School of Medicine (SOM)
- School of Nursing (SON)
- Claude Moore Health Sciences Library
- Health System Development Office
- Facilities Management
- Police Department
- UVA Human Resources
Exemption Requests
If you answer "no" to all the questions below, please complete the 2024 UVA Health Annual Retraining Exemption Request Form. Exemption requests are reviewed every Friday at 9:00 AM. Depending on the answers provided on the request form, the relevant leadership may further evaluate your request. Please allow up to 14 days for your exemption request to be fully processed.
- Does the team member for whom this request form is intended access the UVA Health University Medical Center?
- Does the team member for whom this request form is intended interact with patients or patient specimens?
- Does the team member for whom this request form is intended connect to or use computers on the UVA Health networks or have access to Epic or any other institutional computer systems, beyond intermittent application or infrastructure-level support, making them subject to Health System IT Policy 002?
- Does the team member for whom this request form is intended have access to Protected Health Information (PHI) beyond intermittent periodic access for application or infrastructure-level support?
Reporting
| Title | Brief Description | Who Has Access |
|---|---|---|
| My Transcript | Provides a list of courses for the worker to see what courses they have not started (Not Started), are in progress (In Progress), or have completed (Learning History). | Team Members |
| UVA Health Annual Retraining Enrollments and Completions |
Provides optional prompts to narrow down enrollment and completion status for workers enrolled in the 2024 UVA Health Annual Retraining digital course. The manager's name defaults in the Supervisory Organization prompt, allowing them to view the enrollment and completion status of their direct reports, as well as the direct reports of subordinate organizations, if applicable. |
Managers & Learning Reports Administrators |
If you are an administrator and need access to validate entity/team completions, please email LMS@virginia.edu to request the Learning Reports Administrator security role.
Compliance
UVA HR will monitor enrollment and completion reports for 2024 UVA Health Annual Retraining.
Per Policy HR210: Competency Assessment, University Medical Center team members who do not meet the requirement before the deadline will be suspended without pay, pending successful completion of the training.
Other team members providing services within or for the benefit of the UVA Health who do not meet the requirement before the deadline are also subject to disciplinary action as per the University Standards of Conduct.
If a team member is on approved leave and will miss the deadline, they must work with their manager to ensure retraining is completed within 15 days of their return. Once the course is complete, the team member's manager must confirm compliance.
Managers may reach out to their UVA Human Resources Business Partner or Employee Relations Consultant regarding the process for suspension/termination of non-compliant team members.