Onboarding & Orientation

Onboarding & Orientation


Grounds for Success Academic Orientation remains virtual, via a Zoom presentation (see information below.)

UVA Health Orientation offers an in-person session on Orientation Mondays for Medical Center new hires and International Nurse new hires only. 

The UVA Health Orientation in-person sessions take place at the Education Resource Center (ERC), Conference Room A, from 8:00 – 11:00 am, according to the schedules below.

**Masks are optional in the Education Resource Center (ERC), but may be required in other UVA Health spaces.**

2024 UVA Health Orientation dates

All UVA Health new hires will receive a Workday learning module that is a recording of the UVA Health orientation presentation.

The module is assigned to all new hires in the Medical Center, UPG, SOM, MC Travelers, and MC Temps. There will be an attestation at the beginning of the module in which new hires will indicate if they have taken the in-person training or not. If not, they will be prompted to complete the module.

The Onboarding Guides linked below will assist both managers and new hires with many of the items required during the onboarding process (whether orientation is completed in-person or online):

UVA Health Orientation Information

UVA Health Orientation offers an in-person session on Orientation Mondays for Medical Center new hires and International Nurse new hires only.

Sessions will take place at the Education Resource Center (ERC), Conference Room A, from 8:00 – 11:00 am.

All UVA Health new hires receive a Workday learning module with a recording of the UVA Health orientation presentation. This audience includes new hires in the Medical Center, UPG, SOM, MC Travelers, and MC Temps. There will be an attestation at the beginning of the module in which new hires will indicate if they have taken the in-person training or not. If not, they will be prompted to complete the module.

Things for Medical Center New Hires attending in person (and their managers) to know:

  • I-9s: Registration and I-9 processing for Medical Center new hires only will take place at the in-person session from 7:00 – 8:00 am. New hires should bring documentation to complete their I-9. All others will complete the current process for I-9 documentation.
     
  • Benefits: An optional Benefits presentation will be held at the Education Resource Center (ERC), Conference Room B, from 1:00 - 3:00 pm on Orientation Mondays for Medical Center new hires. The Benefits presentation will not be held on the following dates: June 12 and 26, 2023, and when Orientation is held on Tuesdays: May 30, September 5, and December 26, 2023.
     
  • Managers: Managers of Medical Center New Hires are asked to arrive to the ERC by 10:45 am to pick up their new hire(s) for lunch. New hires will be provided a $10 gift card for the cafeteria and managers will be provided the same (one per new hire.)

    After lunch, managers are expected to bring their new hires back to their department, and make arrangements for them to complete onboarding tasks there (like CBLs, getting ID badge, arranging for parking pass, etc.) There will be no afternoon session held on Orientation Mondays.
     
  • Parking: New hires should plan to park in an outlying lot for Orientation. The lot will be indicated on the two-week temporary pass provided to new hires, which is linked in the Remote Onboarding Guide. Remote Onboarding Guides are sent with the new hire’s clearance letter from HR. New hires should print off their two-week temporary pass, park in the lot indicated on their pass, and plan to take the University Transit System (UTS) shuttle to the Main Hospital stop (across the street from the Education Resource Center (ERC.) Ample time should be planned for parking and bus travel.
     
  • Masks: Masks are optional in the Education Resource Center (ERC), but may be required in other UVA Health spaces.
     
  • Other Training: New hires are asked not to leave any in-person training they have scheduled during their first week to complete other onboarding tasks. Please be sure to attend and participate as instructed.
     
  • Continental Breakfast will be provided at in-person orientation.

If you have additional questions, email AskHR@virginia.edu with subject line, "UVA Health Orientation."

  • Grounds for Success - Academic Orientation Dates & Zoom Session Login

    New hires attending Grounds for Success Orientation will receive an email with instructions on how to attend the Zoom session on their orientation day from 9:00 - 10:30 a.m.

    You may also access it using this information:

    Join Zoom Meeting

    Or, use the information below:

    Meeting URL: https://virginia.zoom.us/j/98076950443?pwd=bGIUeElwT2VWc3dzenE3VBOWkhCUT09

    Meeting ID: 980 7695 0443

    Passcode: 023711

    To join by phone: 1.651.372.8299 or 1.786.635.1003

    Grounds for Success Orientation is offered every other Monday, except on holidays, when it is held on Tuesday of the same week.

    Grounds for Success will be held on the following Mondays in 2023:

    November 6
    November 20
    December 4
    December 18

    Grounds for Success will be held on the following Mondays in 2024, unless otherwise noted:

    Tuesday, January 2, 2024
    Tuesday, January 16, 2024
    Monday, January 29, 2024
    Monday, February 12, 2024
    Monday, February 26, 2024
    Monday, March 11, 2024
    Monday, March 25, 2024
    Monday, April 8, 2024
    Monday, April 22, 2024
    Monday, May 6, 2024
    Monday, May 20, 2024
    Monday, June 3, 2024
    Monday, June 17, 2024
    Monday, July 1, 2024
    Monday, July 15, 2024
    Monday, July 29, 2024
    Monday, August 12, 2024
    Monday, August 26, 2024
    Monday, September 9, 2024
    Monday, September 23, 2024
    Monday, October 7, 2024
    Monday, October 21, 2024
    Monday, November 4, 2024
    Monday, November 18, 2024
    Monday, December 2, 2024
    Monday, December 16, 2024
    Monday, December 30, 2024

     

  • UVA Health IT Digital Course

    All first-time users to UVA Health accounts are strongly encouraged to complete the First Time Sign-In for UVA Health digital course in Workday. The course will take approximately 10 minutes to complete.

    In this recorded presentation, the UVA Health IT Security team will guide you through instructions for signing into your UVA Health account and creating permanent passwords, whether you are working on-site or working remotely.

    For those with questions, the contact information for UVA Health IT Help Desk will be provided in the digital course.