Operations Status Update 2 - January 3, 2022

Academic Division

Due to the ongoing impacts of today’s winter weather, the University will operate on a modified schedule on Tuesday, January 4, 2022.

All January Term (J-Term) classes will be held online.

Only those Academic Division staff members designated as essential in inclement weather should report to Grounds. Non-designated Academic Division staff should work from home. Non-designated employees who are unable to work should contact their supervisor. Supervisors and faculty in the Academic Division are asked to provide flexibility for staff members experiencing power or internet outages, or who have other responsibilities at home (such as childcare or eldercare), while continuing to meet the business needs of the University.

Students and Academic Division faculty and staff should monitor the Academic Operations Status Board for other changes to operations on Grounds.

University officials continue to monitor weather conditions and will provide updates if additional schedule modifications become necessary.  Please use extra precautions and allow extra time if you are traveling. 

Health System

• Unless otherwise instructed by your supervisor, UVA Medical Center Ambulatory Clinics will see patients via telehealth until noon Tuesday, with in-person clinic visits scheduled to resume Tuesday afternoon. Ambulatory clinic doors will be unlocked at 11:30 a.m. Tuesday.
• Team members in diagnostic and procedural areas should check with their supervisor for additional schedule information.
• The COVID Clinic, infusion center and dialysis centers will remain open on their regular schedules.
• The main operating rooms and Outpatient Surgery Center will remain open on their regular schedules.
• University Hospital remains on its normal schedule.
• Any questions regarding operations or reporting instructions should be directed to your supervisor.

For additional details, please visit the Medical Center Status Board at www.uvahealth.com/weather.

Team Member Reporting for Tuesday

Designated UVA Medical Center team members:

• Team members who support Inpatient Clinical Operations and critical research should report as scheduled.
• Team members who support Ambulatory Clinics or Procedural Areas should report to work per your area's operating status.
• Any questions regarding operations or reporting instructions should be directed to your supervisor.

Designated School of Medicine and UVA Physicians Group (UPG) team members:

• If you work in UVA Medical Center or UVA Physicians Group clinics, please check with the clinic manager about your clinic’s plans for operations to ensure efficient patient care operations.
• All other Designated SOM team members should follow instructions on the Academic Operations Status Board (www.healthsystem.virginia.edu/uvastatusboard/).

 Non-designated UVA Medical Center team members: 

• Non-designated team members may arrive at 11 a.m. on Tuesday. Non-designated team members working in patient-care areas should be ready to support patient access by 11:30 a.m. Telework/remote work strongly encouraged where possible.
• PTO for UVA Medical Center team members per HR Policy 510.
• Any questions regarding operations or reporting instructions should be directed to your supervisor.

Parking and Transportation

• If arriving before 6 a.m., park in the Lee Street Parking Garage (1210 Lee St.).
• If arriving between 6 a.m. and 8 a.m., park in the South Garage (380 Crispell Dr).
• If arriving at 8 a.m. or later, park in the Emmet Ivy Garage (123 Emmet St. N) and ride the University Transit Service Blueline to the Medical Center.
• Please park in the designated location based on your shift arrival time. We do not have enough close-in parking capacity to accommodate all shifts and our patients.
• Check the Operations Status board or Parking & Transportation website to stay up to date on parking plans and UTS service levels, which can change quickly during a weather event.

Safety

• If you are traveling, keep an extra flashlight, food, and water in your vehicle in case of an emergency.
• Develop an Emergency Plan and maintain an Emergency Kit (“Go-Kit”).
• Remember that roads, parking areas, and walkways can never be completely cleared of slick spots. Watch out for slips, trips, and falls when walking or entering and exiting your vehicle. 
• Don’t forget your winter weather attire: boots, gloves, and a hat. Dressing in layers will also help retain heat.
• Plan ahead and add extra time for safe travel. View road conditions from the Virginia Department of Transportation’s Virginia 511 site and mobile app.

UVA Medical Center makes its decisions based on the forecast from the National Weather Service (NWS).

If conditions change, we will update this information. Some off-site locations may have different schedules; contact your manager for instructions. For more information and updates, please check the Medical Center Status Board at www.uvahealth.com/weather.