Student, Staff Wage, & Faculty Wage Services

New student employees must:

1. Complete section I of the Form I-9 by the end of the first day of work. If the employee is a foreign national who does not have a social security number, please ask them to contact the HR Solution Center at 434.243.3344 or askhr@virginia.edu.

2. Locate and schedule an I-9 session for your student employee to attend before or on their first day. Ensure they gather and bring "acceptable documents" to complete part II of the I-9 at their session. No copies, faxes, or electronic versions will be accepted. This is a legal requirement. A list of acceptable documents may be found here. 

Please Note: Student workers who fail to present required documents at an I-9 session or by the third day after an employee’s official start date will lead to termination of employment until acceptable documentation is presented. 

If your employee is unable to present acceptable documents before their suggested start date, they should contact the HR Solution Center at 434.243.3344 or askhr@virginia.edu.

Please Note: Employees who fail to present required documents at I-9 session or by the third day after official start date will lead to termination of employment until acceptable documentation is presented. 

It is imperative that student employees who have not previously worked for the University, attend an I-9 session before starting work. If a student is currently working for the University, he/she does not need to complete a new I-9. However, if a student was previously employed and is being rehired, he/she requires a new I-9 and should attend an I-9 Session. I-9 Sessions include in-person assistance for general HR questions and Workday inquiries, such as how to get paid properly and on time. 

• 2420 Old Ivy Road                           Monday - Friday, 8:00 am – 5:00 pm
• Clemmons Library, 203                   Wednesday, 10:00 -11:00 am and Thursday, 3:00 - 4:00 pm  weekly
• McKim, 1^st floor 1166                      Wednesday, 10:00 -11:00 am and Thursday, 3:00 - 4:00 pm  weekly

Students are only permitted to work 20 hours per week while classes are in session per the Wage Authorization Memo published by the Provost’s Office. This means that regardless of the number of work assignments the student holds, no more than 20 hours should be worked. Please work closely with the manager and/or student employee(s) to manage this expectation. While students may exceed 20 hours per week during breaks, including the summer, students on visas may never exceed 20 hours per week.

Share the Helpful Resources For Student Employees at the right with your team to assist with vital processes like entering time, viewing payslips, setting up direct deposit, and more.