I-9 and E-Verify
Every new employee is required by federal law to fill out an I-9 form verifying authorization to work in the United States. I-9 compliance has become an increasingly important responsibility for all employers, including UVA. If an employee has not completed the form by the third day of work, employers are subject to civil fines and even criminal prosecution.
I-9s are completed through Workday.
- Employment Eligibility Policy (UVA I-9 Policy)
- M-274 Guidebook for completing I-9 (for employers)
- Procedures for Conducting Employment Eligibility Verification (I-9)
Completing Your I-9
You will receive a task in your Workday inbox to complete your I-9. Go to the Actions tab of your Inbox and click on the task to complete your I-9.
Citizenship Definitions and Details
A citizen of the United States: U.S. Citizen
A noncitizen national of the United States: People born in American Samoa, certain former citizens of the former Trust Territory of the Pacific Islands, and certain children of noncitizen nationals born abroad
A Lawful Permanent Resident: Permanent Resident of the U.S. (You will need your Alien Number or USCIS Number.)
An Alien authorized to work: This box applies to F1, J1, H-1B, EAD, O1, Refugees/Asylees, E3, or TN holders.
- F1/J1 Holders: You will need your I-94 number and the expiration date from your I20 or DS2019.
- H-1B, EAD, E3, O1 or TN Holders: You have the option of using your I-94 number or your Alien/USCIS Number, and you will also need to enter the expiration date.
- Refugee/Asylee: You will need your I-94. In the expiration date, enter n/a since your employment authorization does not expire.
Offsite New Hires
- Some UVA employees do not physically work at the University and cannot present original documents to a University representative for inspection
- Federal law permits UVA to seek the services of an authorized representative to carry out I-9 responsibilities on behalf of the University
- Review the Offsite New Hire Employment Verification (I-9) Instructions