Getting Started

Background Check and Licensure Verification

• You should have received an email from UVA’s third party background check provider, HireRight. This email would have come from customerservice@hireright.com. If you have not seen it in your main email inbox, check your spam folders.
• In the email, there will be a link to fill out a consent form. Please use the link to fill out the consent form as soon as possible if you have not completed it already.
• If you have any issues or do not have the email from HireRight, please contact the HR Solution Center.
• If your position requires any licenses, certifications and/or education and if we are unable to obtain them from the HireRight background check, we may reach out to you for additional information in order to verify those items.

Completing your Pre-Employment Employee Health Screen

• All new hires are required to have a Pre-Employment Employee Health Screen.
• All requirements must be completed at least 10 days prior to your start date in order to allow adequate time to medically clear you for hire and prevent a deferral of your start date.
• Please follow the instructions linked below, based on your position designation:
  • Tier 1 Safety Sensitive:
    • Instructions if you live LESS than 60 miles from UVA 
    • Instructions if you live MORE than 60 miles from UVA 
  • Tier 1 Non-Safety Sensitive:
    • Instructions if you live LESS than 60 miles from UVA
    • Instructions if you live MORE than 60 miles from UVA 
  • Tier 2 Safety Sensitive
  • Tier 2 Non-Safety Sensitive

Background Check and Licensure Verification

• You should have received an email from UVA’s third party background check provider, HireRight. This email would have come from customerservice@hireright.com. If you have not seen it in your main email inbox, check your spam folders.
• In the email, there will be a link to fill out a consent form. Please use the link to fill out the consent form as soon as possible if you have not completed it already.
• If you have any issues or do not have the email from HireRight, please let us know.
• If your position requires any licenses, certifications and/or education and if we are unable to obtain them from the HireRight background check, we may reach out to you for additional information in order to verify those items.

If your recruiter has not reached out to you with information on how to schedule your health screening with UVA-WorkMed, please reach out to them to begin that process.

Please schedule your appointment with WorkMed at least ten business days before your start date.

Be sure to review the video and carefully follow instructions included in this section:

University Medical Center New Hires: Read the “First Time Sign In with UVA Health” email from HIT Security. Follow the email’s instructions to set your first-time password with UVA Health. The tip sheet included in the email should assist you with the process.

Please contact the HIT Service Desk at 434.924-5334 if you did not receive your “First Time Sign-In with UVA Health” email or if you experience any problems with sign in.

Please note: University Medical Center new hires will receive an account claim email from Identity@virginia.edu for Academic account access. This should only be used if you need access to Academic resources. Please confirm with your manager if you are unsure of your need to fulfill this requirement.

Academic New Hires: Read the “Account Claim” email you received from Identity@virginia.edu before your start date. University Medical Center employees can disregard this email if they do not need to access Academic electronic resources.

Follow the First-Time Account Activation Guide to create a UVA password and set up a device for 2-Step Login (Duo). You will use these login credentials to log in to Workday and other UVA systems in the future.

TIP: If you haven't already, add a secondary device to 2 - Step Login Duo as a backup authentication method.

Do you have a prior affiliation with UVA? As a former or current employee, student, applicant, contractor/vendor, etc., you have already activated your account and will not receive an email.

• If you have forgotten your UVA credentials, learn your UVA computing ID or reset password
• If you have not enrolled your preferred devices, add your devices to 2 Step Login (Duo)
• Use these login credentials to log in to Workday and other UVA systems in the future.
• If you are unable to get your UVA password, computing ID, or set up a device for Duo, contact the UVA Help Desk at 434.924.4357 for assistance.

School of Medicine and School of Nursing New Hires:
If your department uses Academic accounts, use your computing ID and password to log in to your computer. For School of Medicine and School of Nursing employees in departments who use UVA Health computers, your account may need to be requested before logging in. Check-in with your manager, department administrator, or manager designee.

Be sure to review the video and carefully follow instructions included in this section:

Workday Onboarding

UVA uses Workday® as its Human Resources technology system to manage most HR activities. As part of the onboarding process, you are required to log into Workday to complete certain tasks and review important information.

• Access Workday from any web browser.
• Log in using your UVA computing ID and password.
• Follow the instructions and complete tasks in your Workday inbox. Please note: Onboarding tasks will come in stages to your Workday inbox. New tasks will arrive after you complete the earlier tasks.

For comprehensive guidance on the I-9 process, including instructions on the steps of the I-9 and information for completing Step 3: Presentation of Documentation, please refer to the I-9 and E-Verify Process.

USCIS Federal Form I-9 | Employment Verification

The Federal Form I-9 is your second onboarding task in your Workday inbox. Federal law requires that you complete your I-9 by your third day of employment. If you do not complete your I-9 within the provided deadlines, federal regulations require UVA to terminate your employment until you are in compliance.

Your I-9 requirement is considered complete and compliant once all steps are completed.

Completing Workday Onboarding

After the I-9 is completed in Workday, additional onboarding tasks will appear in your Workday inbox. These will include steps to enter your payment elections (direct deposit information), tax forms, personal information, and more.

Detailed job aids for using Workday will help you complete all of the required steps (NetBadge Login required).

UVA Health team members can set up a preferred name to display in many UVA systems. Your legal name is separate from your preferred name and can only be updated by providing documentation. If you're a student, contact the Office of the University Registrar (UREG). If you are faculty or staff, update it in Workday by selecting Personal Information then Legal Name.

Your preferred name is one that you can update directly in the Identity & Access Management Portal and displays in most UVA systems.

Be sure to review the video and carefully follow instructions included in this section:

For more information about obtaining your UVA Health ID Badge, please visit UVA Health ID Badge Office.

School of Medicine and School of Nursing New Hires:
School of Medicine staff hires should follow instructions to obtain an ID Badge for UVA Health ID Badge. 

School of Nursing staff hires should consult with your manager, department administrator, or manager designee regarding the ID Badge that is appropriate for your role.  If only an Academic ID Badge is required for your role, visit the Central Academic Onboarding site - Obtain Your ID Badge section for more details. 

Be sure to review the video and carefully follow instructions included in this section:

As a new team member, we want to ensure you have the information you need about the parking options available at UVA Health.  Follow these steps:

• Sign up for Temporary Parking (which is valid for your first two weeks only)
  Visit the Offstreet website the weekend before your start date to register your vehicle and find out where you should park for the first two weeks.

• Apply for Permanent Parking Permit
  An application will be sent to your uvahealth.org email address on your hire date by UVA Health Parking & Transportation

• Do Not park in the Lee Street or 11th Street garages near the Medical Center at any time or you will incur a $200 citation.

You risk receiving a parking citation if you do not have a permit after your temporary permit expires.

Questions? Please contact the UVA Health Parking office at 434.924.5147 or Rhealthsystemparking@uvahealth.org.

School of Medicine and School of Nursing New Hires:

Parking for School of Medicine and School of Nursing staff is coordinated by the Academic Parking & Transportation office.  More information is available on the Central Academic Onboarding site  - Parking section.

In an emergency, the UVA will send out text or email alerts to notify the community about possibly dangerous situations.

Be sure to review the video and carefully follow instructions included in this section:

Epic Training:

If access to the Electronic Medical Record (EMR) or Patient Documentation is required for your role – you will need access to Epic which requires sufficient training. Team members will be enrolled in the appropriate training sessions which may include a combination of computer based learning modules (CBLs) and instructor-led training sessions. All instructor-led training sessions will be held virtually within the first two weeks of hire.

• Once enrolled in the appropriate course, an introductory e-mail will be sent by either your Epic Instructor or the Training Services Team. This message contains important information needed to both prepare for and participate in your training sessions.
• All training assignments can be viewed on the Learning Home Dashboard in Workday

Important:

• Some programs require computer-based learning modules (CBL) and courses as prerequisites. These CBLs must be completed in the identified order, as scheduled in Workday Learning.
• If you are scheduled for virtual training, preparing your personal technology environment can take up to 20 minutes.
• Classes will begin promptly at the designated time
• Late arrivals and/or absences may result in rescheduling. This will cause a significant delay of up to two weeks for the required training necessary to secure access related to your job tasks.
• Please do not complete any other onboarding tasks during training.
• If you have any questions, please submit a ServiceNow ticket.

Be sure to review the video and carefully follow instructions included in this section:

Nursing and allied health team members are given a robust orientation that includes immersive learning opportunities through Nursing Professional Development Services (NPDS). Expect to receive essential training and skills to succeed and thrive. Offerings are provided in several formats designed to provide the content in the most optimal manner including:

• Hands-on skills
• Virtual
• Self-paced modules

All training has been tailored to meet the needs of your role and experience. Your manager or Nursing Professional Development Practitioner (formerly Nursing Education Coordinator) will email your schedule outlining the locations, dates, and times that you are expected to attend. Visit the Nursing Center for Excellence for more information about what to expect at Central Clinical Orientation.