New Classified Staff Telework Policy Info & Resources

New Telework Policy for Classified Staff


Governor Youngkin has announced that all state employees who telework one day per week or more must return to in-person work per the requirements outlined in the new DHRM Policy 1.61 Teleworking effective July 5, 2022. For the University of Virginia this applies to Classified Staff only, including those at the College at Wise. This new policy does not apply to University Staff at UVA and UVA Health because Virginia law authorizes colleges and universities to establish and follow their own personnel policies.

However, Classified Staff members who are currently teleworking and wish to remain doing so, must submit a Standard Telework Agreement request. Directions for submitting this request, description of the review process, and FAQs are below. 

Any existing telework agreements for Classified Staff will no longer be effective as of July 5. They must be replaced to follow this process. 

Policy & Telework Agreement Info for Staff and Managers

  • Overview of Telework Policy

    Here is the DHRM Policy 1.61 Teleworking that provides details of the new telework policy for Classified Staff, determinants of eligibility for telework, overview of the Standard Telework Agreement, and more.

    The Standard Telework Agreement is effective for one year and must be renewed annually. 

  • Standard Telework Agreement & Submission Instructions

    All Classified Staff who telework one day per week or more and wish to remain teleworking, must submit this form called Standard Telework Agreement. To do so: 

    1. Fill out the Standard Telework Agreement to reflect the telework arrangement you and your manager have agreed upon. It is an electronically fillable pdf form. 

    2. Print out the Standard Telework Agreement form. 

    3. Sign the Standard Telework Agreement form (an original signature, in ink, is required). 

    4. Scan the signed Standard Telework Agreement form into a pdf. If you do not have access to a scanner you can take high quality photos of each page of the form. 

    5. Send the scanned, signed Standard Telework Agreement form to your manager who will submit it for approval. Details for the manager process are in the section below. Standard Telework Agreements will only be accepted if they are submitted by your manager. 

  • Standard Telework Agreement Process and Timeline - Before May 20

    Submit your completed and signed Standard Telework Agreement form to your Manager before Friday, May 20.  

    Your Manager must review, approve and submit your form to AskHR@virginia.edu no later than Friday, May 20.  

    Your form will be reviewed according to the following: 

    • 1 day per week telework request - Approval required from UVA President Ryan 

    • 2 days per week telework request - Approval required from the Virginia Secretary of Education 

    • 3-5 days per week telework request - Approval required from the Virginia Governor's Chief of Staff  

    See the DHRM Policy 1.61 Teleworking for more details on this review process.  

    Decisions will be communicated to staff members on or near June 3. How it will be communicated and by whom is still being determined.  

    The effective date of the new policy and Standard Telework Agreement is July 5.  

  • For Managers - Form Submission Process - By May 20

    Managers, once your Classified Staff member has provided you their completed and signed (EMPLOYEE ORIGINAL SIGNATURE) Standard Telework Agreement form, please review and make sure you approve of the request (your signature is not required on the form). If so, email it to AskHR@virginia.edu with the Email Subject Line: Telework Request Form Classified Staff - Manager Approval.

    All forms must be submitted NO LATER than May 20. 

    The Standard Telework Agreement will be reviewed and the staff member will be notified of the result on or near June 3. How it will be communicated and by whom is still being determined.

    Any existing telework agreements for Classified Staff will no longer be effective as of July 5. They must be replaced following this process. 

Resources

Other Information

  • Employees Currently On Leave

    If you are currently on leave, when you return from leave you may complete the Standard Telework Agreement, submit to your manager for approval, and follow the same process as above. 

  • Policy Info

    The new Telework Policy is intended to: 

    ● Recognize that teamwork, collaboration, and productivity skills need rejuvenation. 

    ● Provide a new telework framework for employees to assist the transition back to the office after this unprecedented period of remote working. 

    ● Demonstrate that the strongest teams are best cultivated and learning is most enhanced in an in-person setting. 

    ● Highlight and inform employees that teleworking is a benefit offered to employees, rather than an obligation of the Commonwealth. 

    ● Determine positions where telework is appropriate for managing the affairs and operations of their agency - Teleworking is not always a suitable alternative for many positions. 

    ● Require the review and replacement of all active individual telework agreements with the new standard agreement.  

    ● Assess individual and team objectives and overall performance expectations of the team when awarding new telework agreements. 

    ● Ensure that individual telework agreements reflect specific days of on-site work that are consistent with effective delivery of services and team collaboration. 

    ● Ensure that legal requirements are met for employees who have unique workplace considerations.