University Medical Center: Orientation updates launch May 13


University Medical Center: Orientation Updates
Effective May 13, 2024

Update as of June 10 for clinical nursing new hires:

Mandatory Nursing Orientation will be held at McLeod Hall, Fenwick Auditorium (Rm #1020) beginning at 8:00 am for clinical nursing positions on their first day. During this Orientation, clinical nursing new hires will be completing a live Zoom Orientation session (hosted by Human Resources). They will also be able to complete their I-9 process. More information will be sent directly to new hires from Nursing Professional Development Services (NPDS) regarding their training schedules for the rest of weeks one and two. Clinical nursing-related positions include: RNs, LPNs, PCTs, CNAs, Medical Assistants (including APAC), Earn While You Learn, Internal/External Travelers, International RNs (Passport/NurseMatch), OR SSTs and CSTs, PSAs, and patient companions.


In response to Orientation feedback from last summer, UVA HR is excited to announce a new, more engaging and welcoming hybrid Orientation model for University Medical Center new hires. Starting May 13, 2024, this approach aims to support new hires in fulfilling their logistical requirements through a streamlined, people-focused process, fostering deeper connections with UVA Health and ultimately boosting engagement and retention.

We anticipate this model will be used through September hiring dates and will evaluate its effectiveness early August to determine the optimal long-term approach. Effective May 13, there will no longer be an in-person Orientation event on bi-weekly Mondays for University Medical Center new hires.

The hybrid Orientation model will provide new team members with the chance to address crucial Day One questions virtually, alleviating concerns about parking, navigating bus routes, and the pressure to be onsite by 8:00 am. The new hire will still have an onsite opportunity to pick up their badge, present required I-9 documentation, and other Day One tasks, though at a more convenient time for them and their manager. This option affords the new hire time to spend the remainder of Day One networking with their new team, completing CBLs, and immersing themselves in UVA Health's culture, while eliminating early morning stressors on their first day of work.

University Medical Center managers with new hires beginning on May 13 will receive emails with more information - please look for messaging from UVA HR in your inboxes in early May. Feel free to also print or download the University Medical Center Orientation Updates flyer to share with others.


Detailed Hybrid Schedule:

Virtual Orientation Session (required): 8:30 - 10:00 am
  • Presentation of Onboarding steps, including partners from Parking/Transportation, HIT, ID Badge Office, Epic, NPDS, etc. (as available) to answer first day questions.
Virtual Benefits Session (optional): 10:00 - 11:00 am
  • Benefits presentation/ Q&A

Onboarding Office Hours (required): Drop-in between 10:00 am - 2:00 pm (anticipated time to complete activity is 15 minutes)

Onbording Office Hours do not apply to clinical nursing new hires.

Location: Medical School Auditorium (West Complex, First Floor)

  • I-9 document presentation, lunch card pickup, ask outstanding questions, and opportunity to meet manager at this location.
  • The new hire would come onsite during this window of time as coordinated with their manager. He/she would not need to be onsite for the entire four hours.
  • While onsite, the new hire has access to complete logistical items such as picking up their ID Badge.
'Welcome to UVA Health,' CBL in Workday, new hire completes during first week
  • Interactive learning module that references UVA Health cultural content.

View FAQs for University Medical Center Orientation Updates launching May 13

If you have questions about the new hybrid University Medical Center Orientation experience, please email AskHR@virginia.edu with the subject line "Medical Center Orientation."