Grow Your Knowledge by Attending a Benefits Presentation
Open Enrollment is now closed. If you have questions about your benefits or would like to make changes to your benefits due to a qualified life event, please contact the HR Solution Center at AskHR@virginia.edu.
Benefits presentations are a GREAT way to grow your knowledge and prepare yourself for electing your benefits for plan year 2024. UVA offers you many ways to learn about your benefits, and benefits presentations are just one option. You can attend presentations LIVE during the Benefits & Well-Being Expo on October 4, or you can watch recorded and live-streamed presentations throughout the months of September and October. Choose whichever presentations fit your schedule, your knowledge needs, and your interests.
Plan to attend virtually or in-person the following benefits presentations:
Choosing benefits is a significant investment in your physical and financial well-being. Using the Open Enrollment resources available, such as attending a presentation, helps you understand your coverage needs, gives you the opportunity to ask questions, and prepares you to make the best choices today as you plan for the future.
One benefits presentation will be in person during the Benefits & Well-Being Expo and four benefits presentations will be hosted virtually in Zoom, and not presented by school or unit. You may attend any presentation that fits your schedule. Presentations will be the same in content, except the live Q&A at the end of each presentation will vary according to input.
Presentations will include:
Overview
Changes
Resources
Health Plan
Premiums
Maximizing well-being
Reminders and dates
Q&A
The University of Virginia is committed to providing universal access to our events. Please contact AskHR@virginia.edu to request disability accommodations. Advance notice is necessary to arrange for some accessibility needs. Please contact us at least seven days prior to the start of each event.
View the 2024 Open Enrollment Presentation deck PDF HERE.
This presentation summarizes 2024 changes, key dates, action items, resources, and how to enroll in Workday.
Virtual Open Enrollment Town Hall Oct. 4
12:00 - 1:30 pm
A Virtual Open Enrollment Town Hall was held Wednesday, October 4, and brought in additional information beyond the Open Enrollment benefits presentations or vendor webinars. The Town Hall included presentations and a Q&A session with:
UVA Faculty and Employee Assistance Program (FEAP)
The University of Virginia is committed to providing universal access to all of our events. Live captioning will be provided during this event and closed captions will be provided for the recording approximately three business days after the event. Please contact AskHR@virginia.edu to request disability accommodations. Advance notice is necessary to arrange for some accessibility needs. Please contact us at least seven days prior to the start of this event.
Grow Your Knowledge with Financial Well-Being Webinars & Retirement Planning Workshops
Improve your financial and retirement fitness by attending a live webinar or workshop, presented by HR and Hoos Well partners Fidelity, TIAA, and Virginia529. Choose from topics that includes all areas of spending, saving, planning, investing, and planning for retirement.
September 13 (Wednesday) - Make the Most of Your Retirement Savings
See the importance of saving as much as possible, learn the benefits of saving more, identify different retirement account types, and explore ways to preserve and grow savings. Presented by Fidelity.
September 14 (Thursday) - Social Security Benefits Planning: Basic Considerations and Strategies
Understanding Social Security and how your benefit is calculated and what factors affect the amount. Timing is everything when you apply for benefits and can affect how much you and your loved ones will get. Presented by TIAA.
September 27 (Wednesday) - Saving for Education with Invest529
Saving for future education expenses for a child, a grandchild – or even yourself – can seem overwhelming. In this webinar, you’ll learn how a Virginia529 account can help you save for tuition and other costs, take advantage of tax-free earnings, and meet your savings goals. Presented by Virginia 529.
October 4 (Wednesday) - Designing Your Retirement: The Non-Financial Aspects of Retirement Planning
Have you envisioned your day-to-day life in retirement yet? This hands-on workshop addresses the non-financial aspects of retirement. How will you spend your time, doing what, with whom, etc.? We’ll help you create an action plan so you feel empowered to design your life in retirement, regardless of when that might be.
No registration required
Newcomb Hall, 3rd Floor, South Meeting Room, 2:00 pm
In person only
October 11 (Wednesday) - Managing My Money
Identify the three core components of a sound budget, begin to build (or rebuild) your emergency savings fund, and get control over prioritizing your debt. Presented by Fidelity.
Understanding Medicare, Presented by Jefferson Area Board for Aging (JABA)
A review of Medicare, its parts and what they do and don’t do. Also, what questions to ask as you are first starting on Medicare and what questions you need to ask after you have it set up.
In your Workday Inbox, click on the message titled "Open Enrollment Change: [Your Name] on 01/01/2024"; click on "Let's Get Started."
Open Enrollment in Workday is organized into "tiles" for each benefit; you will see two sections, one for Health Care and Accounts, and one for Insurance. Each section has multiple tiles. You will start with Health Care and Accounts.
You will have three edit options at the bottom of every tile:
Manage to make changes to a benefit you already have
Enroll to add a new benefit
View to see a benefit that is not editable in Workday (more on this further down)
Select a tile and choose the edit option for that tile.
Once you've selected or waived a benefit in the Health Care and Accounts section, click on Confirm and Continue -- this will take you to a separate window to select or waive eligible dependents for that benefit. Dependents previously enrolled who are eligible will show up automatically, you just need to select or waive each one of them.
Click Save to update the benefit tile. This does NOT submit your elections, it just saves the individual benefit tile details you've selected.
Repeat the above process for all six Health Care and Accounts tiles.
Workday now offers you a status update on which benefits you’ve touched: "Reviewed," "Updated" or blank if you haven't touched a benefits tile yet.
Once you've completed the Health Care and Accounts section, move on to the Insurance section. You will see multiple tiles under Insurance.
Select a tile and choose the edit option for that tile.
Please note that some life insurance benefits are VIEWABLE in Workday but not changeable. Each of these tiles will direct you to where you need to go to make changes. Some of these changes may be outside of Workday.
Once all your benefits have been reviewed and edited as needed, attach any required documents such as birth certificate for new dependents, then click on Review and Sign -- here you can read the summary of what's you elected.
New Basic Health participants: Sign and submit the HSA Terms and Conditions authorization form on the Review and Sign page. This document authorizes Fidelity to open your HSA and is required to receive the 2024 employer contribution.
New Dependents: If you added new dependents during Open Enrollment (spouse or children), upload required documentation into Workday. You will see a Spousal Affidavit on the Review and Sign page.
Click on the I Accept box, then click on Submit to complete your Open Enrollment process.
You can make changes to your elections as long as the Open Enrollment period is open, even after you have submitted your elections.
From the Benefits app in Workday, click on Change Open Enrollment
You will be making changes to what has been previously submitted. Any changes made will need to be resubmitted. If you do not resubmit, the changes will be deleted and the previous submission will remain in effect.
Move through the same tiles to elect or waive coverage.
Once changes are complete, electronically sign at the bottom of the last page and press the Submit button.
Print the new confirmation of benefits elections or save as a PDF.
Look for additional tasks in Workday related to your Open Enrollment elections:
Dependents and Beneficiaries: If you changed your dependents or beneficiaries in Workday, look for possible additional action items in your Workday Inbox.
You can find a PDF of the Open Enrollment PowerPoint presentation deck offered by HR benefits counselors at presentations Sep. 13 - 29 HERE.
This is also found on this webpage above the presentation schedule, and on the Open Enrollment Home webpage in the Tools to Help You Choose section.
Listen to the recorded benefits presentation HERE.
I feel that having everything virtual was beneficial and probably reached significantly more people than in-person events. I hope that the virtual events are available in the upcoming years.
Diane John, Business Manager, Virginia Quarterly Review
Having trouble finding what you’re looking for?
We strive to make the information on every webpage clear and easy to find. For benefits questions or concerns, or questions about Open Enrollment, please contact the HR Solution Center by phone at 434.243.3344, or by email at AskHR@virginia.edu.
Please let the HR Communications team know if you're having trouble finding what you're looking for on these webpages, so we can improve your experience on this page in the future.
For previous Open Enrollment email communications, see the right sidebar box on this page labeled "Open Enrollment Emails."
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