Open Enrollment is now closed. If you have questions about your benefits or would like to make changes to your benefits due to a qualified life event, please contact the HR Solution Center at AskHR@virginia.edu.
The UVA J Visa Health Plan is a self-insured plan designed just for J visa holders that meets the minimum requirements set by the U.S. Department of State, including medical evacuation and repatriation. These requirements can change with minimal notice, and offering a plan specifically for J visa holders allows UVA to alter the plan benefits quickly, if necessary.
Key Takeaways
For the 2024 plan year, premiums will increasefor the UVA J Visa Health Plan for UVA employees on J visas. As a self-insured health plan, the Plan is paid for by employee and employer contributions, and rising prices have an impact on the cost of the health plan. While employee premium rates will increase in 2024, the employer contribution will cover the greatest part of the increases.
There are no changes to UVA J Visa Health Plan deductibles or coverage levels for 2024.
Action Items
J Visa holders are still eligible for UVA's standard dental and vision coverage. Review your dental and vision options and determine if they are still appropriate for you and/or your family.
If your visa status changes to J Visa during the plan year, you will need to change your health coverage accordingly.
Eligibility
Only those on J visas are eligible for enrollment in the UVA J Visa Health Plan.
Your premiums are the amount you spend on the UVA J Visa Health Plan each paycheck. Premiums are not included as contributions toward your deductible or out-of-pocket maximum. They are money you spend on health coverage, regardless of whether you use it or not.
In your Workday Inbox, click on the message titled "Open Enrollment Change: [Your Name] on 01/01/2024"; click on "Let's Get Started."
Open Enrollment in Workday is organized into "tiles" for each benefit; you will see two sections, one for Health Care and Accounts, and one for Insurance. Each section has multiple tiles. You will start with Health Care and Accounts.
You will have three edit options at the bottom of every tile:
Manage to make changes to a benefit you already have
Enroll to add a new benefit
View to see a benefit that is not editable in Workday (more on this further down)
Select a tile and choose the edit option for that tile.
Once you've selected or waived a benefit in the Health Care and Accounts section, click on Confirm and Continue -- this will take you to a separate window to select or waive eligible dependents for that benefit. Dependents previously enrolled who are eligible will show up automatically, you just need to select or waive each one of them.
Click Save to update the benefit tile. This does NOT submit your elections, it just saves the individual benefit tile details you've selected.
Repeat the above process for all six Health Care and Accounts tiles.
Workday now offers you a status update on which benefits you’ve touched: "Reviewed," "Updated" or blank if you haven't touched a benefits tile yet.
Once you've completed the Health Care and Accounts section, move on to the Insurance section. You will see multiple tiles under Insurance.
Select a tile and choose the edit option for that tile.
Please note that some life insurance benefits are VIEWABLE in Workday but not changeable. Each of these tiles will direct you to where you need to go to make changes. Some of these changes may be outside of Workday.
Once all your benefits have been reviewed and edited as needed, attach any required documents such as birth certificate for new dependents, then click on Review and Sign -- here you can read the summary of what's you elected.
New Basic Health participants: Sign and submit the HSA Terms and Conditions authorization form on the Review and Sign page. This document authorizes Fidelity to open your HSA and is required to receive the 2024 employer contribution.
New Dependents: If you added new dependents during Open Enrollment (spouse or children), upload required documentation into Workday. You will see a Spousal Affidavit on the Review and Sign page.
Click on the I Accept box, then click on Submit to complete your Open Enrollment process.
You can make changes to your elections as long as the Open Enrollment period is open, even after you have submitted your elections.
From the Benefits app in Workday, click on Change Open Enrollment
You will be making changes to what has been previously submitted. Any changes made will need to be resubmitted. If you do not resubmit, the changes will be deleted and the previous submission will remain in effect.
Move through the same tiles to elect or waive coverage.
Once changes are complete, electronically sign at the bottom of the last page and press the Submit button.
Print the new confirmation of benefits elections or save as a PDF.
Look for additional tasks in Workday related to your Open Enrollment elections:
Dependents and Beneficiaries: If you changed your dependents or beneficiaries in Workday, look for possible additional action items in your Workday Inbox.
Definitively well-planned virtual activities and educational documents.
Katia Sol-Church, Ph.D., Research Professor of Pathology, Director of Genome Analysis & Technology Core, Office of Research Core Administration
Having trouble finding what you’re looking for?
We strive to make the information on every webpage clear and easy to find. For benefits questions or concerns, or questions about Open Enrollment, please contact the HR Solution Center by phone at 434.243.3344, or by email at AskHR@virginia.edu.
Please let the HR Communications team know if you're having trouble finding what you're looking for on these webpages, so we can improve your experience on this page in the future.
For previous Open Enrollment email communications, see the right sidebar box on this page labeled "Open Enrollment Emails."
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