Workday Learning Employee Essentials

There are three types of learning content in Workday Learning:

• Digital Course: A course that does not have an instructor-led lesson and can be completed online on your own time.
• Blended Course: Typically, a course that has at least one instructor-led lesson (classroom or webinar). Blended courses can also have the same digital course lesson types.
• Program: A group of mandatory or optional digital and/or blended courses.

To search the entire Workday Learning Catalog, the 'Browse Learning Content' (link to Workday) report provides a search feature, as well as facets, to narrow down your search results. A few of the available facets are defined below which can help you find courses and programs you are looking for.

• Course Offering Instructors: Filter by classes or webinars that are facilitated by a specific instructor.
• Tags: Currently, tags are only associated with LinkedIn Learning courses.
• Topic: Filter courses and programs that are listed in a specific Topic.
• Type: Filter between digital courses, blended courses, or programs.
• Unit Type: Filter to courses providing a specific continuing education credit type.

You can also save the facets you selected by clicking the 'Save' button to create a 'Saved Search.'

On the course or program home page, you will see one of the following buttons:

• Enroll: Displays on courses that require enrollment. Some courses require a Learning Administrator to approve your enrollment in a course or program.
• Start Course/Program: Displays on courses or programs that do not require enrollment or after you have self-enrolled or have been enrolled by a learning administrator.
• Select Offering: Displays on blended courses with available dates and times to enroll in the course offering.

You can drop a course or program you self-enrolled in. Once you complete this task, you will get a Workday Notification that you have successfully dropped the course or program. To drop a course or program, follow the steps below:

Action	Image
1.	Click the Learning application on the Workday homepage.
2.	Under the Links menu, click Drop Learning Enrollment.
3.	Type the name of the course or program in the Program or Course prompt.
4.	Select a Drop Reason from the drop-down list.
5.	Click "OK"

If you are enrolled in required learning content, you can use the same drop enrollment task; however, the request will be routed to your manager or learning administrator who will approve or deny the drop request. When the request is approved or denied, you will get a Workday Notification regarding the outcome of the request.

Workday provides a calendar view of classes and webinars you are enrolled in. You can print the calendar view and also download the course offerings to your Outlook calendar. To view your calendar, follow the steps below:

Step	Action	Image
1.	Click the Learning application on the Workday homepage.
2.	Under the Links menu, click My Learning Calendar.
3.	Use the arrows in the upper left side of the calendar view to see past or upcoming classes and webinars.
4.	The calendar defaults to a week view. Use the drop-down in the upper right side of the calendar view to modify the view to Day, Week, or Month.
5.	To print your schedule, right-click anywhere on the calendar and select Print.
6.	To add the course offering to your Outlook calendar, click course offer and click the View Course button.
7.	Once the course homepage appears, click the Add to Calendar button.
8.	In Outlook, click Save to save the course offering to your calendar.

Below is a screenshot example of the Learner Schedule Calendar.

Based on the type of learning content you are trying to complete, follow the guidance provided below to complete each type.

Programs

To complete a program, you must complete all items listed in the program which are mandatory. Each item you complete will have a checkmark in the circle next to the title. Once the program is completed, you will receive a trophy icon indicating you have completed all mandatory items within the program.

Programs consist of one or more courses that are labeled as 'Item." The program homepage displays the description, length (how many items are in the program), and your progress. It also displays a brief overview of each item in the program and the topic and contact person in the Items in This Program and Program Information tabs. Under the program image, it will display which item is Up Next, followed by the Start Program or Resume Program button. Once you click this button, you will be taken to the course homepage. You can also click the 'Item Details' link under each item to navigate to that specific course.

Digital Courses

To complete a digital course, you must complete all lessons listed in the course which are mandatory. Each lesson you complete will have a blue checkmark next to the title.

Digital courses do not have an instructor-led lesson and can be completed online on your own time. The digital course homepage displays the course description. It also displays a brief overview of each lesson in the course and additional course details in the Lessons in This Course and Additional Course Details tabs. Under the course image, you will see the Start Course or Resume Course button (depending on your progress in the course), the duration, number of lessons, and contacts are displayed.

To navigate to the lesson, click the Start Course or Resume Course button. The Launch Content button on the lesson will open the media file in a new pop-up window. Media file completion is dependent on how the file was published. Completion can be marked on a total number of slides viewed, the total amount of time watched, the passing score on a test/quiz, or on an exit/complete course button. If you do not complete the course based on how it was published, you will receive an Unsuccessful Result or the Launch Content button again when you exit the pop-up window.

Blended Courses

To complete a blended course, you must complete all lessons listed in the course which are mandatory. Each lesson you complete will have a blue checkmark next to the title. If the lesson is listed as classroom or webinar, the Instructor must mark your attendance for the lesson and course to mark as completed.

Blended courses have an instructor-led lesson and can have digital course components which can be completed online at your own time. The blended course homepage displays the course description. The Course Activity displays any Live Online Lesson information, such as the title, date, and time. The homepage also displays a brief overview of each lesson in the course and additional course details in the Lessons in This Course and Additional Course Details tabs. Under the course image, you will see the Start Course or Resume Course button (depending on your progress in the course), the duration, number of lessons, and contacts are displayed. To navigate to the lesson, click the Start Course or Resume Course button.

To view courses and programs which you have not started, are in progress, and have completed, you can view your My Transcript report in Workday. A link to My Transcript can be found under the Links in the Learning application or in your Worker Profile under the Career menu and Learning tab. You can export each list to Excel or PDF. This is not an official transcript of your learning completions and does not display continuing education hours.

Below is a screenshot example of the My Transcript report.

Employees receive access to run the "Official Learning Transcript Report" for themselves. An official learning transcript is uneditable and includes the UVA logo, as well as items required by regulatory agencies who grant renewal of licensure and/or certifications. To view your direct reports official learning transcript, follow the steps below:

Step	Action	Image
1.	Type "Official Learning Transcript Report" (link to Workday) into the Search field in Workday
2.	Enter/Select the applicable prompts: Worker: Employee name (*Required). Course: Name of the course in Workday. Learning Unit Type: A comprehensive list of all continuing education hours (also referred to as unit types) in Workday (i.e. VNA Contact Hours). From and To: Date range of completion.
3.	If you consistently run the reports with the same filters, save the filter settings by entering a report title in the Filter Name and click "Save." Each time you need to run the report, click the down arrow next to Saved Filters and select the filter name. The prompts will automatically populate with your selections.
4.	Click "OK" to run the report.
5.	Click "Print" to view a downloadable PDF.

 Below is a screenshot example of the Official Learning Transcript report.

• Employees can add training (conferences, courses, etc.) that they do not complete in Workday Learning to their Career Profile on the Training tab.

  Step	Action
  1.	Type "Training" (link to Workday) into the Search field in Workday -or- Click on your profile image Click the 'Career' menu Click the 'Training' tab
  2.	Click the 'Add' button
  3.	Complete the following prompts: Training: Type the title of the training. Training Type: Select the applicable training type from the available drop-down list (i.e., Conference - Attendee, Training External to UVA) Description (Optional): Type a description of the training. Completed On: Type or select the date you completed the training. Training Duration: Type the numerical value of hours.
  4.	Click the "Add" button to add a separate training
  5.	Click the "Submit" button to add the training to your Career Profile in Workday
  6.	To view all Training, type 'Training' (link to Workday) into the Search field in Workday