Workday Learning Employee Essentials

Workday Learning Employee Essentials


Getting Started with Workday Learning

Workday Learning is a comprehensive application that allows employees to access required training, explore professional development opportunities, and track their learning history.

Visit the Workday Learning application now!

 

Workday Learning Tasks and Reports

The following employee Learning Tasks and Reports are available to help you navigate and interact with the Learning application.

Browse Learning Content

The Browse Learning Content (Workday link) report helps you find and explore all available learning materials, including third-party and internally developed content.

  • Overview

    The Browse Learning Content report features a search bar, facets, and saved searches to help you find learning content.

    Search Bar

    Use the Browse Learning Content search bar to find a specific course or program by title or enter keywords to explore content that includes those keywords in the title or description.

    Facets

    Use the facets on the left-hand side of the screen to narrow your search results.

    • Content Provider: Filter by LinkedIn Learning or Internal content.
    • Course Offering Instructors: Filter by classes or webinars led by a specific instructor.
    • Tags: Currently, tags are only available for LinkedIn Learning courses.
    • Topic: Filter courses and programs by a specific topic.
    • Type: Filter by digital courses, blended courses, or programs.
    • Unit Type: Filter by courses that offer a specific continuing education credit type.

    Saved Searches

    Click the Save button to save your selected facets. The Saved Searches section displays your saved searches for quick access.

    Job Aid

    For guidance on browsing learning content, review the Browse Learning Content section in the Enroll in Content (Learning Core) job aid.

  • Frequently Asked Questions (FAQs)

    Who has access to the Browse Learning Content report?

    All Workday users can access the Browse Learning Content report. If you have HSVPN, make sure you are logged in to view Learning-related applications, tasks, and reports.

    Where can I find the Browse Learning Content report?

    You can access the Browse Learning Content report in the Links section of the Learning application. It’s also available on the Learning Home, My Learning, and Discover pages. Alternatively, use the Workday Global Search by typing "Browse Learning Content" and selecting the report from the drop-down menu.

    Who can I contact if I have questions about a course or program?

    Email the Contact listed on the course or program page in Workday Learning, or the one found within the lessons, for assistance.

Enroll in Content

The Enroll in Content business process guides you through the steps for enrolling in learning courses or programs.

  • Overview

    The steps for enrolling depend on whether enrollment or approval is required, if there’s a prerequisite, whether you're in progress, or if you're retaking or reviewing content.

    Enrollment, Approval, and Prerequisite Requirements

    • No Enrollment, Approval, or Prerequisites – You can start learning immediately.
    • Requires Enrollment – You must enroll before accessing the content.
    • Requires Approval – You will see this message:
      "You have submitted. Up Next: Learning Team | Approval by Learning Team | Due Date."
    • Has Prerequisites – You must enroll in or complete the prerequisite before proceeding.

    How to Access Learning Content

    Digital Course
    • Start Course – Click "Start Course" (if no enrollment is required).
    • Enroll in Course – Click "Enroll in Course".
    • View Prerequisites – Check required courses before enrolling.
    • Resume Course – Continue an in-progress course.
    • Retake Course – Click "View Course Again", then select "Retake Course".
    • Review Completed Course – Click "View Course Again" twice.
    Blended Course (Instructor-Led or Webinar)
    • Select Offering – Choose a session to enroll.
    • View Prerequisites – Check required courses before enrolling.
    • Resume Course – Continue an in-progress course.
    • Retake Course – Click "View Course Again", then select "Retake Course".
    • Review Completed Course – Click "View Course Again" twice.
    Learning Program
    • Start Program – Click "Start Program" (if no enrollment is required).
    • Enroll – Click "Enroll".
    • View Prerequisites – Check required courses before enrolling.
    • Resume Program – Continue an in-progress program.
    • Retake Program – Click "Retake Program" to restart.

    Job Aid

    For guidance on enrolling in learning content, review the Enroll in Content (Learning Core) job aid.

  • Frequently Asked Questions (FAQs)

    Who can I contact if I have questions about a course or program?

    Email the Contact listed on the course or program page in Workday Learning, or the one found within the lessons, for assistance.

Drop Learning Enrollment

The Drop Learning Enrollment (Workday link) task allows you to withdraw from courses or programs you’re enrolled in while ensuring any required content is appropriately managed by learning administrators if necessary.

  • Overview

    You can drop a course or program you are enrolled in. Once completed, you will receive a Workday Notification confirming that you have successfully dropped the course or program.

    Important: If the learning content has been assigned to you, you must request that a learning administrator waive the assignment. Otherwise, the course or program will remain on your 'Required for You' slider.

    Job Aid

    For guidance on dropping learning content, review the Drop Learning Enrollment (Learning Core) job aid.

  • Frequently Asked Questions (FAQs)

    Where can I find the Drop Learning Enrollment task?

    You can access the Drop Learning Enrollment task in the Links section of the Learning application. Alternatively, use the Workday Global Search by typing "Drop Learning Enrollment" and selecting the task from the drop-down menu.

Learner Schedule Calendar

The Learner Schedule Calendar (Workday link) report provides a calendar view of the classes and webinars you are enrolled in.

  • Overview

    Viewing Your Calendar

    Workday provides a calendar view of the classes and webinars you are enrolled in, with the default view set to the current week. To navigate to different weeks, use the arrows, or change the view to Day, Week, or Month using the drop-down menu.

    Viewing Course Details

    Click on any offering to view course details and access the course page.

    Printing Your Schedule

    To print your schedule, right-click anywhere on the calendar and select Print.

    Adding to Your Outlook Calendar

    To add the course offering to your Outlook calendar, click the course offering, then click the View Course button. Once the course homepage appears, click Add to Calendar, and in Outlook, click Save to add the course to your calendar.

  • Frequently Asked Questions (FAQs)

    Where can I find the Learner Schedule Calendar report?

    You can access the Leaner Schedule Calendar report in the Links section of the Learning application. It’s also available on the My Learning page. Alternatively, use the Workday Global Search by typing "Learner Schedule Calendar" and selecting the report from the drop-down menu.

My Transcript

The My Transcript (Workday link) report allows you to track courses and programs you have not started, are in progress, or have completed.

Important: This report does not include campaign assignments. Those are found on your 'Required for You' slider.

  • Overview

    Accessing My Transcript

    The My Transcript report in Workday allows you to view courses and programs that are not started, in progress, or completed.

    Where to Find My Transcript

    You can access My Transcript under the Links section in the Learning application or in your Worker Profile under the Career menu and Learning tab.

    Exporting Your Transcript

    Each list can be exported to Excel or PDF for reference.

    Important Note

    This is not an official transcript and does not display continuing education hours.

  • Frequently Asked Questions (FAQs)

    Where can I find the My Transcript report?

    You can access the My Transcript report in the Links section of the Learning application. Alternatively, use the Workday Global Search by typing "My Transcript" and selecting the report from the drop-down menu.

Official Learning Transcript Report

The Official Learning Transcript Report (Workday link) report documents completed learning content, including those required by regulatory agencies for licensure or certification renewal.

  • Overview

    Accessing the Official Learning Transcript Report

    Employees can run the Official Learning Transcript report for themselves in Workday.

    About the Official Learning Transcript

    The official transcript is uneditable and includes the UVA logo. It documents completed learning items, including those required by regulatory agencies for licensure or certification renewal.

  • Frequently Asked Questions (FAQs)

    Where can I find the Official Learning Transcript Report?

    You can access the Official Learning Transcript report on the My Learning page. Alternatively, use the Workday Global Search by typing "Official Learning Transcript Report" and selecting the report from the drop-down menu.