Workday Learning Employee Essentials

When you open the Learning application from the Workday menu, the Learning Home page becomes your central hub for accessing courses and programs. It shows both assigned and recommended learning based on your role and interests. Courses are organized into sections, making it easy to navigate through assigned, recommended, and available content. You can also browse learning options and adjust your preferences to tailor your experience.

Overview of Learning Sections:

• Required for You: Displays assigned courses and programs from your learning administrator or manager. If there’s a due date, it will appear on the course or program image. This section only shows if you have required content.

• Continue Learning: Displays courses and programs you’re enrolled in but haven’t started or are still in progress. Due dates, if applicable, are shown on the course/program image.

• Based on Your Interests: Shows recommended courses and programs based on topics you selected in the Learning Preferences task.

• Recently Added: Highlights the latest courses and programs, sorted by their creation date.

• Browse the Learning Catalog: Links to a report where you can search and filter all available learning content.

• Customize My Learning Preferences: Links to the Learning Preferences task, where you can select topics to influence recommendations.

• View My Learner Schedule Calendar: Links to a report showing all classes and webinars you’re enrolled in.

• View My Waitlisted Learning: Displays learning content for which you’re currently waitlisted.

• View My Official Learning Transcript: Links to the report showing approved learning transcripts.

Links Section:

• Browse Learning Content: Search and filter through all available courses and programs.

• My Transcript: View courses and programs that are in progress or completed. This differs from the Official Learning Transcript, which only shows completed courses.

• Learner Schedule Calendar: View your enrolled classes and webinars.

• Drop Learning Enrollment: Initiate the process to drop a course or program enrollment.

• Workday Learning Essentials: Links to the Workday Learning Essentials website for updates and resources, including key tasks for employees and managers.

There are three types of learning content in Workday Learning:

• Digital Course: A self-paced, online course without instructor-led sessions.
• Blended Course: A course that includes at least one instructor-led session (classroom or webinar) or assessor-led training activity, and may also include self-paced lessons.
• Program: A collection of required or optional digital and/or blended courses.

Each course or program card provides important details:

• Due Dates: Shown in the upper left corner if a due date is assigned.
• Completion Status: Indicates if the course/program is not started, in progress, or completed.
• Title: Displays the name of the course or program.
• Duration: Shows the total time required, if available.
• View Course/Go to Lesson: Links to the course overview or lesson (not shown for programs).
• View Program/Go to Item: Links to the program overview or a specific course (not shown for individual courses).

Below are examples of course and program cards. The details may vary based on the course owner's setup and your progress.

Course	Program

To search the entire Workday Learning Catalog, use the 'Browse Learning Content' (link to Workday) report. For help with browsing learning content, refer to the Browse Learning Content section in the Enroll in Content (Learning Core) job aid.

The Browse Learning Content report offers both a search bar and filtering options to help you refine your results. Using keywords instead of the full course title can broaden your search results. Below are a few key filters available to assist you in finding specific courses and programs.

• Content Provider: Filter by either LinkedIn Learning content or Internal content.
• Course Offering Instructors: Filter by classes or webinars that a specific instructor facilitates.
• Tags: Currently, tags are only associated with LinkedIn Learning courses.
• Topic: Filter courses and programs that are listed in a specific Topic.
• Type: Filter between digital courses, blended courses, or programs.
• Unit Type: Filter to courses providing a specific continuing education credit type.

You can also save the facets you selected by clicking the 'Save' button to create a 'Saved Search.'

For guidance on enrolling in learning content, review the Enroll in Content (Learning Core) job aid.

On the course or program home page, you will see one of the following buttons:

• Enroll: This button appears on courses that require enrollment. It allows you to review lesson and course details before confirming your enrollment. Some courses may require approval from a Learning Administrator before you can start, which will show as a "Next-up" process.
• Start Course/Program: This button appears on courses or programs that don’t require enrollment or when you've already enrolled yourself or have been enrolled by a Learning Administrator.
• Select Offering: This button is available for blended courses, allowing you to choose specific dates and times before completing your enrollment.
• Prerequisite: This button indicates any required courses that must be enrolled in or completed before enrolling in the selected course.
• Equivalency: This button displays courses or programs that are considered equivalent and can fulfill specific learning requirements.

You can drop a course or program you are enrolled in. Once you complete this task, you will get a Workday Notification that you have successfully dropped the course or program.

If you are enrolled in a required course or program, you need to request a learning administrator to waive the assignment and drop your enrollment; otherwise, it will continue to appear on your 'Required for You' slider.

For guidance on dropping learning enrollments, review the Drop Learning Enrollment (Learning Core) job aid.

Workday provides a calendar view of classes and webinars you are enrolled in. To view your calendar, follow the steps below:

Step	Action	Image
1.	Click the Learning application on the Workday homepage.
2.	Under the Links menu, click My Learning Calendar.
3.	Use the arrows in the upper left side of the calendar view to see past or upcoming classes and webinars.
4.	The calendar defaults to a week view. Use the drop-down in the upper right side of the calendar view to modify the view to Day, Week, or Month.
5.	To print your schedule, right-click anywhere on the calendar and select Print.
6.	To add the course offering to your Outlook calendar, click course offer and click the View Course button.
7.	Once the course homepage appears, click the Add to Calendar button.
8.	In Outlook, click Save to save the course offering to your calendar.

To view courses and programs that you have not started, are in progress, and have completed, you can view your My Transcript report in Workday.

A link to My Transcript can be found under the Links in the Learning application or in your Worker Profile under the Career menu and Learning tab. You can export each list to Excel or PDF. This is not an official transcript of your learning completions and does not display continuing education hours.

Employees receive access to run the Official Learning Transcript Report for themselves. An official learning transcript is uneditable and includes the UVA logo, as well as items required by regulatory agencies that grant renewal of licensure and/or certifications.

Step	Action	Image
1.	Type "Official Learning Transcript Report" (link to Workday) into the Search field in Workday
2.	Enter/Select the applicable prompts: Worker: Employee name (*Required). Course: Name of the course in Workday. Learning Unit Type: A comprehensive list of all continuing education hours (also referred to as unit types) in Workday (i.e. VNA Contact Hours). From and To: Date range of completion.
3.	If you consistently run the reports with the same filters, save the filter settings by entering a report title in the Filter Name and click "Save." Each time you need to run the report, click the down arrow next to Saved Filters and select the filter name. The prompts will automatically populate with your selections.
4.	Click "OK" to run the report.
5.	Click "Print" to view a downloadable PDF.

If you’re wondering why certain learning content is still showing on your "Required for You" slider, here are some common reasons:

• Required Assignment: This assignment remains visible on your slider because it is a mandatory part of your course or program. Completing it is essential for fulfilling your learning requirements.
• Review Course vs. Retake: If you're seeing this content, it may indicate that you reviewed the course rather than retaking it.
• Retraining: Your slider may show retraining requirements if there is an expiration rule on the learning content that necessitates completion at certain intervals.
• Admin/Manager Enrolled You Again: If your admin or manager has re-enrolled you in a course, it can cause the content to reappear on your slider. This may occur to ensure you meet updated requirements or because they were unaware that you had previously completed the learning content.

If you have further questions about why specific content remains on your "Required for You" slider, please contact the Course or Program Contact for clarification and assistance.

If you have questions about a course, program, or assignment, please reach out to the Course or Program Contact.

You can find the contact information displayed under the learning content image. If no contact is listed, please refer to the learning content description or the contacts provided within the lesson files.

To complete the program, finish all mandatory courses. A checkmark will appear next to each completed item, and a trophy icon will indicate when everything is done.

Programs are a group of digital and/or blended courses. The program homepage displays the description, number of items, and your progress, along with an overview of each item, including topics and contact information.

For content or technical questions, contact the person listed in the learning content.

To complete a digital course, finish all mandatory lessons. A blue checkmark will appear next to each completed lesson.

Digital courses are self-paced and fully online, without instructor-led lessons. The course homepage shows the description, along with an overview of each lesson under the "Lessons in This Course" and "Additional Course Details" tabs. You’ll also find the course duration, number of lessons, and contact information below the course image.

Click the "Start Course" or "Resume Course" button to begin or continue. Each lesson’s "Launch Content" button will open the media file in a pop-up window. Completion depends on the course's settings, such as slides viewed, time watched, quiz score, or an "Exit" or "Complete Course" button. If you don't meet the criteria, you'll either get an unsuccessful result or be prompted to relaunch the content.

For content or technical questions, contact the person listed in the learning content.

To complete a blended course, finish all mandatory lessons. A blue checkmark will appear next to each completed lesson. If a lesson includes a classroom session or webinar, the instructor must mark your attendance for completion.

Blended courses combine instructor-led lessons with digital components you can complete online. The course homepage shows the description, and the Course Activity section lists live online lessons with the title, date, and time. You’ll find an overview of each lesson under the "Lessons in This Course" and "Additional Course Details" tabs, along with the course duration and contact info below the course image.

For content or technical questions, contact the person listed in the learning content or instructor.

To view the course again, click the "View Course Again" button.

You can choose either the "Retake" link to create a new enrollment record or the "View Course Again" button to review the content without creating a new enrollment record.

Employees can add any external training (such as conferences or courses) outside of Workday Learning to the Training tab of their Career Profile.