Workday Learning Employee Essentials

When you click the Learning application from the Workday Menu, the Learning Home page serves as a comprehensive hub for viewing the courses and programs that are either assigned to you or suggested based on your interests. It also provides easy access to browse available learning content and customize your learning preferences.

Below is a brief description of each feature on the Learning Home page:

• Required for You: Displays courses and programs that have been assigned to you by a learning administrator or your manager. If a due date is associated with a course or program, it will be shown in the upper left corner of the course/program image. This section will only appear if you have required learning content.

• Continue Learning: Shows the courses and programs you are currently enrolled in but have not yet started or are still in progress. Due dates, if applicable, are displayed in the upper left corner of the course/program image. This section will only appear if you are enrolled in any learning content.

• Based on Your Interests: Displays courses and programs that are recommended based on the topics you selected in the Learning Preferences task.

• Recently Added: Highlights the most recent courses and programs added to Workday, ordered by their creation date.

• Browse the Learning Catalog: Provides a link to the 'Browse Learning Content' report, where you can search and filter all available courses and programs.

• Customize My Learning Preferences: Links to the Learning Preferences task, allowing you to select topics of interest, which will then influence the content shown in the 'Based on Your Interests' section.

The My Learning page displays course and programs that are required for you and/or are enrolled in. The My Learning page also displays a link to the Official Learning Transcript report and the My Learning Calendar to view classes and webinars you are enrolled in.

• Required for You: Displays required courses and programs assigned to you by a learning administrator or your manager. If a due date is associated with a course or program, it is shown in the upper left corner of the course/program image. This section only appears if you have required learning content.

• Continue Learning: Shows the courses and programs you are currently enrolled in but have not yet started or are still in progress. Due dates, if applicable, are displayed in the upper left corner of the course/program image.

• View My Learner Schedule Calendar: Provides a link to the Learner Schedule Calendar report in Workday, displaying any classes and webinars you are enrolled in.

• View My Waitlisted Learning: Provides a link to view classes and webinars for which you are currently waitlisted.

• View My Official Learning Transcript: Links to the Official Learning Transcript report, offering various prompts to view an approved learning transcript.

The Discover page displays courses and programs that might be of interest to you, are recommended for you and were recently added to Workday. The Discover page also displays the Browse Learning Content link to view all available learning content and a link to set up your learning preferences.

Below is a brief description of each feature on the Discover page.

• Based on Your Interests: Displays courses and programs recommended based on the topics you select in the Learning Preferences task.

• Recently Added: Shows recently added courses and programs in Workday, ordered by their creation date.

• Browse the Learning Catalog: Provides a link to the Browse Learning Content report, where you can search and filter all available courses and programs in Workday.

• Customize My Learning Preferences: Links to the Learning Preferences task, allowing you to select topics of interest, which will then influence the content shown in the Based on Your Interests section.

The Links section of the side panel provides access to various Workday tasks and reports, as well as external resources. Below is a brief description of each link.

• Browse Learning Content: Provides a link to the Browse Learning task, allowing you to search and filter all available courses and programs in Workday.

• My Transcript: Links to the My Transcript report, which displays courses and programs you have not started, are in progress, or have completed. This differs from the Official Learning Transcript report, which only includes completed courses and programs.

• Learner Schedule Calendar: Links to the Learner Schedule Calendar report in Workday, showing any classes and webinars you are enrolled in.

• Drop Learning Enrollment: Provides a link to the Drop Learning Enrollment task in Workday, where you can select a program or course to initiate the drop enrollment process.

• Workday Learning Essentials: Links to the UVA Human Resources Workday Learning Essentials website for information on new features in Workday Learning, as well as essential tasks and reports for employees and managers.

There are three types of learning content in Workday Learning:

• Digital Course: A course that does not have an instructor-led lesson and can be completed online on your own time.
• Blended Course: Typically, a course that has at least one instructor-led lesson (classroom or webinar). Blended courses can also have the same digital course lesson types.
• Program: A group of mandatory or optional digital and/or blended courses.

Each course or program card displays key information relevant to that course or program.

Below are examples of course and program cards. The information on each card may vary depending on the details provided by the course owner during creation and your progress within the course or program.

Course	Program

Below is a brief description of the key information.

• Due Dates: Displays in the upper left corner of the course/program image if there is an associated due date for your assignment or enrollment.

• Completion Status: Indicates whether you have not started, are in progress, or have completed the course/program.

• Course/Program Title: Displays the title of the course or program.

• Course/Program Duration: Shows the total duration in minutes, hours, or days, if provided for the course or program.

• View Course/Go to Lesson: Links to the course overview or lesson within the course. This option does not display for programs.

• View Program/Go to Item: Links to the program overview or a specific item (course) within the program. This option does not display for courses.

To search the entire Workday Learning Catalog, the 'Browse Learning Content' (link to Workday) report provides a search feature, as well as facets, to narrow down your search results. A few of the available facets are defined below which can help you find courses and programs you are looking for.

• Course Offering Instructors: Filter by classes or webinars that are facilitated by a specific instructor.
• Tags: Currently, tags are only associated with LinkedIn Learning courses.
• Topic: Filter courses and programs that are listed in a specific Topic.
• Type: Filter between digital courses, blended courses, or programs.
• Unit Type: Filter to courses providing a specific continuing education credit type.

You can also save the facets you selected by clicking the 'Save' button to create a 'Saved Search.'

On the course or program home page, you will see one of the following buttons:

• Enroll: Displays on courses that require enrollment. Some courses require a Learning Administrator to approve your enrollment in a course or program.
• Start Course/Program: Displays on courses or programs that do not require enrollment or after you have self-enrolled or have been enrolled by a learning administrator.
• Select Offering: Displays on blended courses with available dates and times to enroll in the course offering.

You can drop a course or program you self-enrolled in. Once you complete this task, you will get a Workday Notification that you have successfully dropped the course or program. To drop a course or program, follow the steps below:

Action	Image
1.	Click the Learning application on the Workday homepage.
2.	Under the Links menu, click Drop Learning Enrollment.
3.	Type the name of the course or program in the Program or Course prompt.
4.	Select a Drop Reason from the drop-down list.
5.	Click "OK"

If you are enrolled in required learning content, you can use the same drop enrollment task; however, the request will be routed to your manager or learning administrator who will approve or deny the drop request. When the request is approved or denied, you will get a Workday Notification regarding the outcome of the request.

Workday provides a calendar view of classes and webinars you are enrolled in. You can print the calendar view and also download the course offerings to your Outlook calendar. To view your calendar, follow the steps below:

Step	Action	Image
1.	Click the Learning application on the Workday homepage.
2.	Under the Links menu, click My Learning Calendar.
3.	Use the arrows in the upper left side of the calendar view to see past or upcoming classes and webinars.
4.	The calendar defaults to a week view. Use the drop-down in the upper right side of the calendar view to modify the view to Day, Week, or Month.
5.	To print your schedule, right-click anywhere on the calendar and select Print.
6.	To add the course offering to your Outlook calendar, click course offer and click the View Course button.
7.	Once the course homepage appears, click the Add to Calendar button.
8.	In Outlook, click Save to save the course offering to your calendar.

Below is a screenshot example of the Learner Schedule Calendar.

Based on the type of learning content you are trying to complete, follow the guidance provided below to complete each type.

Programs

To complete a program, you must complete all items listed in the program which are mandatory. Each item you complete will have a checkmark in the circle next to the title. Once the program is completed, you will receive a trophy icon indicating you have completed all mandatory items within the program.

Programs consist of one or more courses that are labeled as 'Item." The program homepage displays the description, length (how many items are in the program), and your progress. It also displays a brief overview of each item in the program and the topic and contact person in the Items in This Program and Program Information tabs. Under the program image, it will display which item is Up Next, followed by the Start Program or Resume Program button. Once you click this button, you will be taken to the course homepage. You can also click the 'Item Details' link under each item to navigate to that specific course.

Digital Courses

To complete a digital course, you must complete all lessons listed in the course which are mandatory. Each lesson you complete will have a blue checkmark next to the title.

Digital courses do not have an instructor-led lesson and can be completed online on your own time. The digital course homepage displays the course description. It also displays a brief overview of each lesson in the course and additional course details in the Lessons in This Course and Additional Course Details tabs. Under the course image, you will see the Start Course or Resume Course button (depending on your progress in the course), the duration, number of lessons, and contacts are displayed.

To navigate to the lesson, click the Start Course or Resume Course button. The Launch Content button on the lesson will open the media file in a new pop-up window. Media file completion is dependent on how the file was published. Completion can be marked on a total number of slides viewed, the total amount of time watched, the passing score on a test/quiz, or on an exit/complete course button. If you do not complete the course based on how it was published, you will receive an Unsuccessful Result or the Launch Content button again when you exit the pop-up window.

Blended Courses

To complete a blended course, you must complete all lessons listed in the course which are mandatory. Each lesson you complete will have a blue checkmark next to the title. If the lesson is listed as classroom or webinar, the Instructor must mark your attendance for the lesson and course to mark as completed.

Blended courses have an instructor-led lesson and can have digital course components which can be completed online at your own time. The blended course homepage displays the course description. The Course Activity displays any Live Online Lesson information, such as the title, date, and time. The homepage also displays a brief overview of each lesson in the course and additional course details in the Lessons in This Course and Additional Course Details tabs. Under the course image, you will see the Start Course or Resume Course button (depending on your progress in the course), the duration, number of lessons, and contacts are displayed. To navigate to the lesson, click the Start Course or Resume Course button.

To view courses and programs which you have not started, are in progress, and have completed, you can view your My Transcript report in Workday. A link to My Transcript can be found under the Links in the Learning application or in your Worker Profile under the Career menu and Learning tab. You can export each list to Excel or PDF. This is not an official transcript of your learning completions and does not display continuing education hours.

Below is a screenshot example of the My Transcript report.

Employees receive access to run the "Official Learning Transcript Report" for themselves. An official learning transcript is uneditable and includes the UVA logo, as well as items required by regulatory agencies who grant renewal of licensure and/or certifications. To view your direct reports official learning transcript, follow the steps below:

Step	Action	Image
1.	Type "Official Learning Transcript Report" (link to Workday) into the Search field in Workday
2.	Enter/Select the applicable prompts: Worker: Employee name (*Required). Course: Name of the course in Workday. Learning Unit Type: A comprehensive list of all continuing education hours (also referred to as unit types) in Workday (i.e. VNA Contact Hours). From and To: Date range of completion.
3.	If you consistently run the reports with the same filters, save the filter settings by entering a report title in the Filter Name and click "Save." Each time you need to run the report, click the down arrow next to Saved Filters and select the filter name. The prompts will automatically populate with your selections.
4.	Click "OK" to run the report.
5.	Click "Print" to view a downloadable PDF.

 Below is a screenshot example of the Official Learning Transcript report.

• Employees can add training (conferences, courses, etc.) that they do not complete in Workday Learning to their Career Profile on the Training tab.

  Step	Action
  1.	Type "Training" (link to Workday) into the Search field in Workday -or- Click on your profile image Click the 'Career' menu Click the 'Training' tab
  2.	Click the 'Add' button
  3.	Complete the following prompts: Training: Type the title of the training. Training Type: Select the applicable training type from the available drop-down list (i.e., Conference - Attendee, Training External to UVA) Description (Optional): Type a description of the training. Completed On: Type or select the date you completed the training. Training Duration: Type the numerical value of hours.
  4.	Click the "Add" button to add a separate training
  5.	Click the "Submit" button to add the training to your Career Profile in Workday
  6.	To view all Training, type 'Training' (link to Workday) into the Search field in Workday