Workday Learning Security Role Essentials

The job aids below guide you through the various Learning reports you may have access to in your role. For basics on how to find, run, and navigate Workday reports, visit our Workday Reporting page.

Blended Courses: A combination of digital content and 1 or more scheduled, instructor-led lessons.

Blended Course Offerings: A unique scheduled time or activity for a blended course.

Digital Courses: A combination of digital content items that don't include a scheduled, instructor-led lesson.

Programs: A combination of courses and lessons.

Both blended and digital courses can include any combination of these items:

• Documents, such as course guides, activity guides, and job aids
• External materials and links
• Images and diagrams
• Learning activities
• Presentations, videos, simulations, and recorded webinars
• Quizzes, knowledge checks, surveys, and exams

• External Content (hyperlink)
• Instructor Led / Classroom Training
• Instructor Led / Webinar
• Media (video, packaged content, or document)
• Training Activity (assessment, observation, or demonstration)

Packaged content in Workday refers to learning content that's compliant with SCORM (Sharable Content Object Reference Mode) or AICC (Aviation Industry Computer-Based Training Committee) file-type specifications. Workday supports the following packaged content versions based on different use cases:

SCORM 1.2, SCORM 2004 (2nd Edition), SCORM 2004 (3rd Edition), SCORM 2004 (4th Edition), and AICC 2.x.

Workday supports most nonproprietary video formats. We recommend using these formats:

20 GB, except for SCORM and AICC files, which have a limit of 4 GB.

• Packaged Content: Completion status for packaged content is dependent on the logic built into the package by its author. Workday is reliant on receiving completion status information from the package.
• Lessons: Completion status for lessons is dependent on the packaged content completion status. Lesson status is set to Not Started before content is launched. When packaged content is launched, and before it’s complete, the status sets to In Progress in most cases. We mark both package and corresponding lesson as Completed when the package sends completion status to Workday.
• Courses: Completion status for learning courses is based on the logic for the course set by a learning administrator in Workday. Courses in Workday require all lessons that are required learning content to be complete.

You can create assessors and instructors to plan schedules and assess learners. You can assign them to content depending on the lesson type:

• Assessors: You can create assessors for course offerings with training activity lessons.
• Instructors: You can create internal instructors from workers already in your tenant and external, third-party instructors for courses and lessons. You can also assign subject matter experts as instructors for specific lessons.

Yes! There are a few ways you can copy the hyperlink:

• Select the 'Learning' prompt in the global Search, type the name of the course or program, right-click on the course or program from the drop-down results, and select 'Copy URL'.
• Navigate to the course or program in Admin view, right-click on the course or program title in the blue header, and select 'Copy URL'.
• On any report, right-click on the course or program hyperlink and select 'Copy URL'.

Use an image aspect ratio of 16:9 (in case of 1,366 x 768), and 4:3 (in case of 1,024 x 768).

A course version is effective until you add a new version. If you add a new version for a course or program, Workday replaces the current version. The current version expires unless its Effective Date is in the future. In that case, it remains available for editing so that you can plan future enhancements to the course or program.

1. Navigate to the course or program in Workday
2. Right-click on the course or program title
3. Copy the URL
4. Navigate to a QR code generator online
5. Paste the URL
6. Download the QR code
7. Add your QR code to an email or document

• Campaign
• Learning Mass Enroll
• Manager Enroll
• Retraining
• Web Services (EIB)

• Multiple Choice: Enables you to test viewer engagement by displaying a question and potential answers. You can mark more than 1 answer as correct. There isn't a limit to how many answers you can add. Workday scores Multiple Choice interactions as Correct or Incorrect. Viewers can select only 1 answer as their choice.
• Open Response: Enables you to solicit a response from viewers by displaying a question and open forum for response. Workday doesn't score Open Response interactions.
• Text Note: Enables you to provide viewers with additional context or information by displaying a note. Workday doesn't score Text Note interactions.
• Checkbox: Enables you to test viewer engagement by displaying a question and potential answers. You can mark more than 1 answer as correct. There isn't a limit to how many answers you can add. Workday scores Checkbox interactions as Correct or Incorrect. Viewers must select all correct answers and none of the incorrect answers to receive a Correct score.

• .dfxp
• .srt
• .ttml
• .vtt
• .xml

Campaigns

• Available for Learning Administrators only

Learning Admin

• Available for all Learning security roles

Learning Trainer

• Available for Instructors and Assessors

Learning Admin Reporting

• Available to Learning Reports Administrators