Workday Training for Security Roles

Last updated February 25, 2025 at 10:25 AM

Make the Most out of Your Workday Security Role

When you need to take action on specific items/areas of Workday to help support your area, you may be granted additional security roles/access in Workday to permit you to carry out your duties.

Workday Security Roles

Click the accordion (+) to view training opportunities and job aids for the specific security role.

  • Student Hiring Support

    Student Hiring Support role is granted to those within the Academic Division who are responsible for coordinating, maintaining, and ending Student Worker positions within their area.

    TRAINING OPPORTUNITIES

    JOB AIDS

    Title Overview

    Hourly students are paid by the hour for their duties. Use this guide to help you navigate the process of checking the student's eligibility for employment and entering the position in Workday. 

    Period Activity Pay students are paid a lump-sum every other week for their work. Most often, Period Activity Pay is used to compensate Graduate Teaching Assistants and Graduate Research Assistants. Use this guide to help you navigate the process of checking the student's eligibility for employment and entering the position in Workday (to include entry of the Period Activity Pay component). 

    Once a student graduates, under certain circumstances (or with written exception from the Provost and/or Dean of the School) outlined in the Provost Wage Authorization Policy, they can be hired/remain a student employee through the summer after graduation. After ensuring eligibility (or consulting with your HR Professional) use this guide to help you hire the graduated student.  

    If a student is already working as a student worker and you wish to add a job to their record, you'll use Add Additional Job. Follow this guide to help you enter the Add Job.

  • Period Activity Pay Coordinators

    The Period Activity Pay Coordinator will have the ability to add and manage Period Activity Pay for the Supervisory Organization they are associated with in Workday.

    TRAINING OPPORTUNITIES

    JOB AIDS

    Title Overview

    Period Activity Pay is a compensation element that pays an employee a set amount of money over a set period of time, for a specific activity (e.g., Faculty taking on Summer Research, or a Graduate Student Teaching Assistant, etc.).

    Reference the Manage Period Activity Pay Assignments (job aid) for guidance on adding, adjusting, and ending Period Activity Pay Assignments in Workday.

  • Time Support Role

    JOB AIDS

    The Time Support role provides timesheet management for employees within your assigned organization. This role does not include those managing time in Kronos.

    Title Overview

    Review time cards for submission and communicate with employees about time card submissions. 

  • Learning (All Security Roles)

    There are various Learning security roles that allow a person to view and take action on specific business processes and tasks related to the Workday Learning application.

    For more information and guidance on the types of Learning security roles available, how to request a role, and how to perform role-related tasks, visit the Workday Learning Security Role Essentials page.