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Managers/Administrators will use the Simplified Change Job task to enter the following types of changes:
- Change Supervisor
- Change Work Location
- Change Work Hours
- Change Emergency Event/Designation Status
- Promotion with Pay Change
- RN Clinical Career Ladder Advancement
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Change Job Job Aid (Opens in Confluence) |
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Before using the Change Job task, speak with your HR Business Partner to discuss the change.
Managers/Administrators will use the Change Job task to enter changes to worker positions that are not covered within the Simplified Change Job options, including but not limited to:
- Transfers
- Promotions
- Demotions
Use the Change Job task only in consultation with your HR Business Partner.
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Change Job Job Aid (Opens in Confluence) |
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Your employee's Business Title describes their position's work (e.g., Professor of Philosophy) beyond the title associated with the worker's Job Profile.
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Title Change Job Aid (Opens in Confluence) |
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Note: managers/administrators should only use the Hire process to hire Student/certain Wage employees. If you think you need to use the Hire process, but aren't sure, speak with your HR Business Partner.
There are two Hire processes managers/admins might use:
- Hire Student (Opens in Workday)
- When hiring Student workers.
- Hire Employee (Opens in Workday)
- When hiring certain Wage employees.
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Hire Job Aid (Opens in Confluence) |
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If you need to add a position to an employee who is already an active worker at UVA, you'll use the Add Additional Job task.
Note: managers/administrators should only hire/add Student workers/certain types of Wage employees. If you think you need to use the Add Job process, but aren't sure, speak with your HR Business Partner.
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Add Additional Job (Opens in Confluence) |
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If you need to adjust certain organization assignments (e.g., Cost Center, or Fund) for a worker/position you supervise/support, you'll use this task to carry out the changes.
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Change Organization Assignments Job Aid (Opens in Confluence) |
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If you need to move one/many workers/positions to another manager, you can use Move Workers or Simplified Change Job. |
Move Workers Job Aid (Opens in Confluence) |
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In certain scenarios, you may need to move a position out of the 'Primary' position, in which case you'll use the Switch Primary Job task. |
Switch Primary Job Job Aid (Opens in Confluence) |
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When employees separate from UVA completely, you'll use the Terminate Employee task to start the process of separating them from employment with UVA.
Note: employees transferring to other organizations at UVA do not require a termination be entered and, instead, are handled following the Job Application process.
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Terminate Employee Job Aid (Opens in Confluence) |
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If you supervise/support an employee's additional position (non-primary position) and the additional position is ending, you'll use the End Additional Job task to start the process. |
End Additional Job Job Aid (Opens in Confluence) |
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If you have a vacant/unfilled position on your team that is not going to be posted for backfill/replacement, you will use the Close Position task to close the position. |
Close Position Job Aid (Opens in Confluence) |
UVA_HR