Performance Management FAQs

Most performance tasks will be in your Workday inbox. Log into Workday, click on your inbox icon in the top right corner, select your performance task (e.g., year-end review, goal setting, feedback), and click "Get Started" to open the task.

Navigate to the Academic or UVA Health Performance Management pages to review the eligibility for each entity.

Discuss expectations with your manager. We recommend no more than 3-4 overarching goals per year, with at least one focused on professional development.

Medical Center team members and Nursing staff are required to have at least one professional development goal.

You would have documented your goals in a new hire goal-setting task, or your previous year-end review. To view your goals in these forms, log into Workday and navigate to your Performance Reviews page as follows:

1. Navigate to your profile by clicking on your profile picture in the top-right corner
2. Click "View Profile" from the drop-down
3. Click on "Performance" in the left-hand menu
4. Click on the "Performance Review" tab at the top of the page
5. Click on the "View" button next to your most recent review completed or new hire goal-setting task.

Note: If your review or goal setting task was never completed/approved, it will not appear in your performance page.

Make sure you've completed each required component of the form in Workday. The accomplishments and goal-setting questions require input (referred to as a "comment" in Workday), and you must select your rating from the 'Overall' section of the review (MC CCL Nurses, check all ratings have been entered for each section in your form).

After you submit your review to your manager, you will not see it again until after they complete their portion in Workday. Your performance reviews are stored in your Workday profile under your Performance page.

Note: If your review or goal setting task was never completed/approved, it will not appear in your performance page.

You should ask your manager to send your evaluation back to you.

To send back a review, managers must open the performance task in their Workday inbox, go to the "Review and Submit" section and click the "Send Back" button. Team members cannot see their manager's comments or ratings when a task is sent back.

If a manager is unable to send a review, they can email askhr@virginia.edu for assistance.
 

Employees on a leave of absence (LOA) complete their performance tasks when they return.

Managers should then complete their evaluation but only select "Save For Later" (vs. clicking the "Submit" button). Managers can then use the "Send Back" button to return the review to the self-evaluation step for the employee to complete. 

Note: Only Medical Center team members are required to complete a self-evaluation, but all UVA employees must be allowed to complete their self-evaluation.

You should document your initial goals for the performance year in the goal section of your year-end review. New hires receive a goal-setting task to document their initial goals. Otherwise, you may document your goals throughout the year using any method you and your manager prefer (Word doc, Google doc, email note).

You can also document goals in Workday under the Performance page of your profile following the steps in the following job aid (please note that goals will not automatically pull into your year-end review):

Your manager and upper leadership can cascade goals down to you. Managers can also add, edit, and archive goals under your Individual Goals page on the the Performance page in Workday.

Only you and your management chain can see the feedback in your Workday profile. To keep it private to only you, you can select the "Share with me" option when requesting feedback.

IMPORTANT! Selecting "Share with me" will prevent anyone from seeing your feedback and prevent it from populating in your year-end review or quarterly check-in. DO NOT select this option for Peer Review.

No, but if you feel feedback should be deleted, contact AskHR@virginia.edu for review. 

In Workday, navigate to the Job page of your profile, and click on your Job Profile title:

1. Log into Workday
2. Click your picture in the top-right corner
3. Click "View Profile" from the drop-down 
4. Click "Job" in the left-hand menu
5. Click the Job Profile hyperlink

Each case can be unique, but generally, the current manager is responsible for completing an employee's appraisal. Depending on when the employee transferred, they may include goals/key accomplishments from their prior position. You are encouraged to reach out to the prior manager in that case to get feedback.

Managers can collect feedback via the "Get Feedback on Worker" task in Workday, or via email that can be uploaded to the employee's year-end appraisal under the "Supporting Documents" section.

If you feel an appraisal needs to be reassigned, please contact AskHR@virginia.edu for assistance or use the cog wheel in the upper right corner of the review to reassign to another manager (provide sufficient justification when prompted to be reviewed for approval).

Type "PM Dashboard" in the Workday search bar to find and open a dashboard that provides completion rates, rating distributions, and prepopulated reports. 

You can also try searching and running "Performance Completion Report" (or "Quarterly Performance Report" for Performance Engagement participants).

Email AskHR@virginia.edu requesting to have the review sent back to the manager evaluation step where you can edit it again.

You will not get an employee's review until after they have submitted their self-evaluation in Workday, or it is has been mass advanced (review the process and timeline information on your entity specific PM page for mass advance dates).

After opening the performance task by selecting it in your Workday inbox and clicking "Get Started," go to the "Review and Submit" section and click the "Send Back" button. Team members cannot see manager comments or ratings when sending back a task.

In Workday:

1. Navigate to your employee's profile
2. Click on "Performance" in the left-hand menu
3. Click on the "Performance Review" tab at the top of the page
4. Click on the "View" or "Print PDF" of the appraisal you wish to view