2025 Annual Retraining

All contingent workers (sponsored accounts) who provide patient care, services, training, or healthcare education or research for the benefit of UVA Health University Medical Center are required to complete the training within the following entities:

• UVA Health University Medical Center
• UVA Physicians Group (UPG)
• School of Medicine (SOM)
• School of Nursing (SON)

Per Policy HR210: Competency Assessment, University Medical Center team members and contingent workers/sponsored accounts who do not meet the requirement before the deadline will be suspended without pay, pending successful completion of the training. Suspension for these team members will take place on October 15, 2025.

Other team members within or for the benefit of UVA Health will be addressed according to appropriate policies. 

If your UVA Health access was suspended due to non-compliance, please follow these steps to complete the 2025 UVA Health Annual Retraining and begin the reinstatement process:

1. Review the Content

   • Refer to the 2025 UVA Health Annual Retraining PDFs by Role document to select the role most relevant to you.
   • Carefully review the corresponding role-specific PDF.

2. Provide Attestation

   • After reviewing the materials, email LMS@virginia.edu with an attestation confirming you have completed the review.

3. Completion Status Update and Access Reinstatement

   • Once your attestation is received, your completion status will be updated in Workday. HIT will then be notified to reinstate your access within 48 hours.

Note: If there is an emergent, critical need to reinstate access, the manager should contact the HIT Help Desk at 434.924.5334. The worker must then immediately complete the mandatory Annual Retraining in Workday to prevent future access suspensions.

Team members on approved leave must complete the retraining within 15 days of their return. Managers must confirm compliance once the course is completed.

If a team member is not marked on leave, contact the HR Service Center at 434.243.3344 or email the leave mailbox at Leave@virginia.edu.

If the team member is not on leave that HR tracks in Workday (i.e., wage, etc.), the reports will not show the team member listed as "(On Leave)". The manager is responsible for ensuring the team member completes the course within 15 days of their return. The team member will not be waived or dropped from the course. 

Refer to the tip sheet for the Sponsored Account UI and select the "I'm Not the Sponsor" option in the AMP platform. If you need assistance with making the change in AMP, please contact the HIT Help Desk at helpdesk@uvahealth.org or 434.924.5334.

Refer to the tip sheet for the Sponsored Account UI and select the "Terminate" option in the AMP platform. If you need assistance with making the change in AMP, please contact the HIT Help Desk at helpdesk@uvahealth.org or 434.924.5334.

You cannot enroll in the course again due to a validation that prevents duplicate enrollment records. However, you can still view the course content by clicking the 'View Course Again' button.

After October 31, 2025, exemption requests will no longer be accepted.

The course is required for all UVA Health team members hired on or before April 1, 2025, who provide patient care or participate in healthcare education and research. If this does not apply to you, complete the 2025 UVA Health Annual Retraining Exemption Request Form. Exemption requests are reviewed every Friday at 9:00 AM. Please allow up to 14 days for processing.

To access the course, the link will be added here once available. This will take you directly to the course page in Workday. The course will also be listed on your 'Required for You' slider in the Learning application if you were assigned and enrolled in the course.

In order to meet regulatory compliance, two new state-mandated sections have been added to this year's course: Safety and Disaster Awareness Training and Effective Health Communication. As a result, the time to complete will be longer:

• For individuals who do not interact with patients, the course will take approximately one hour to complete.
• For those who do interact with patients, it will take about two hours to complete.

Your progress is saved, allowing you to complete it in multiple sessions if needed. However, we recommend completing the course in one sitting to minimize progress being lost. Make sure to exit the course properly before leaving your computer.

Team members can navigate the following paths to complete the course based on their role:

• Provide Direct Patient Care
  • Inpatient and Emergency Department RN, LIP, PA, CNA, PCT, or Surg Tech
    • Inpatient RN
    • Licensed Independent Practitioner, MD, Nurse Practitioner
    • Inpatient CNA or PCT
    • Emergency Medical Services
    • Respiratory Therapist
    • My Role Is Not Listed
    • I Do Not Provide Inpatient Care
  • Outpatient RN, LIP, LPN, MA, PCT
    • Outpatient RN
    • Outpatient Licensed Independent Practitioner, MD, Nurse Practitioner
    • Outpatient LPN, MA, PCT
    • Rad Technician
    • Another Outpatient Care Role
    • If you do not provide Outpatient Care, click here to choose another patient care role.
  • Emergency Medical Services
  • Respiratory Therapist
  • Perfusionist
  • Radiation Tech
  • Pharmacy
  • I Do Not Provide Direct Care
  • I Provide Direct Patient Care, but My Role is Not Listed
• Interaction With Patients: Do Not Provide Direct Care
  • Social Worker
  • Pharmacy
  • Security
  • Patient Access or HUC
  • Other Patient Contact
  • Patient Care or No Patient Contact
• No Patient Contact, but Contact with Specimens
• Emergency Medical Services
  • Inpatient and Emergency Department RN, LIP, PA, CNA, PCT, or Surg Tech
    • Inpatient RN
    • Licensed Independent Practitioner, MD, Nurse Practitioner
    • Inpatient CNA or PCT
    • Emergency Medical Services
    • Respiratory Therapist
    • My Role Is Not Listed
    • I Do Not Provide Inpatient Care
  • Outpatient RN, LIP, LPN, MA, PCT
    • Outpatient RN
    • Outpatient Licensed Independent Practitioner, MD, Nurse Practitioner
    • Outpatient LPN, MA, PCT
    • Rad Technician
    • Another Outpatient Care Role
    • If you do not provide Outpatient Care, click here to choose another patient care role.
  • Emergency Medical Services
  • Respiratory Therapist
  • Perfusionist
  • Radiation Tech
  • Pharmacy
  • I Do Not Provide Direct Care
  • I provide direct patient care, but my role is not listed.
• Physical Plant
• No Patient Contact At All

No, you do not need to print and sign the Code of Conduct. By completing the annual retraining course in Workday, your transcript serves as the record for attesting to the Code of Conduct.

For questions related to links in annual retraining, please email the UVA Medical Center Accreditation office at SurveyReadiness@uvahealth.org or contact UVA Human Resources at AskHR@virginia.edu.

For questions related to links in annual retraining, please email the UVA Medical Center Accreditation office at SurveyReadiness@uvahealth.org or contact UVA Human Resources at AskHR@virginia.edu.

A PDF of the course will be available on this webpage once we are closer to the launch date. Please check back as we near August 1. 

If the course does not show as completed, please navigate back to the course and ensure you have reached the final confirmation screen. If you still encounter issues, send us a screenshot of your progress so we can manually mark it as complete.

As a manager, you can report on enrollments and completions by following these quick steps:

1. Search for the Report: In the Workday Global Search, type "UVA Health Annual Retraining Enrollment and Completion" and select the report from the drop-down menu.
2. Set Prompts: In the prompts, select any applicable options. Your Supervisory Organization will default in the Supervisory Organization(s) prompt, and 'Include Subordinate Organizations' will be automatically checked.
3. Run the Report: Click the OK button.
4. Review Completion Status: Check the Completion Status column to see who has Not Started, who is In Progress, and who has Completed.
5. Export Data: If needed, export the report to Excel or PDF for further analysis or distribution.

Following these steps will help you efficiently track and manage enrollment and completion data for the annual retraining course.

As an admin, you can report on enrollments and completions by following these quick steps:

1. Search for the Report: In the Workday Global Search, type "UVA Health Annual Retraining Enrollment and Completion" and select the report from the drop-down menu.
2. Set Prompts: In the prompts, select any applicable options.
3. Run the Report: Click the OK button.
4. Review Completion Status: Check the Completion Status column to see who has Not Started, who is In Progress, and who has Completed.
5. Export Data: If needed, export the report to Excel or PDF for further analysis or distribution.

Following these steps will help you efficiently track and manage enrollment and completion data for the annual retraining course.

As a learner, you can report on your enrollments and completions by following these quick steps:

1. Search for the Report: In the Workday Global Search, type "Official Learning Transcript Report" and select the report from the drop-down menu.
2. Set Prompts: In the prompts, add your name in the 'Worker' prompt and the course title in the 'Course Title' prompt.
3. Run the Report: Click the OK button.
4. Review Your Transcript: Review the report to see your enrollment and completion status for the specified course.
5. Export Data: If needed, export the report to Excel or click the 'Print' button to save the transcript as a PDF for your records.

These steps will help you efficiently track your enrollment and completion status for the annual retraining course.

As a learner, you can print your transcript to serve as a certificate of completion by following these quick steps:

1. Search for the Report: In the Workday Global Search, type "Official Learning Transcript Report" and select the report from the drop-down menu.
2. Set Prompts: In the prompts, add the course title in the 'Course Title' prompt and your name in the 'Worker' prompt.
3. Run the Report: Click the OK button.
4. Review Your Transcript: Review the report to see your enrollment and completion status for the specified course.
5. Print: Click the 'Print' button and save the transcript as a PDF to print.

These steps will help you efficiently print your transcript for the annual retraining course.

To request access to run reports for your unit or department, please complete our Learning Design & Technology Request Form for a learning-related security role. This form ensures that you have the appropriate permissions to access and generate the necessary reports.