Open Enrollment for First-Time Enrollees


↓ Select Language↓

Choosing benefits for the first time can feel confusing or overwhelming. Whether you recently joined UVA or previously waived coverage, Open Enrollment is your opportunity to review your options, make changes, and enroll in benefits for the upcoming year. Use this page to compare plans and learn more about the benefits available to you at UVA.

Open Enrollment opens October 5

If you do not complete the 2027 Open Enrollment event in Workday, your current elections for health, dental, vision, and HSA will carry over into the 2027 plan year.

  • If you have a Flexible Spending Account (FSA), you must re-enroll if you want the account to continue into 2027.
  • If you have a Dependent Daycare Reimbursement Account, you must re-enroll for the account to continue into 2027.

Who can be Covered Under UVA Benefits?

The sections below can help you understand who is eligible for coverage. 

You may be eligible for UVA health benefits if you are:

  • A salaried Academic or Medical Center employee
  • Regularly scheduled to work at least 20 hours per week

J Visa Holders: Employees with J visas are only eligible for the UVA J Visa Health Plan. Federal regulations do not allow J visa holders to enroll in the Health Savings Plan or UVA PPO options. Visit J Visa Health Plan Webpage

Dependent Eligibility and Required Documentation

Choose who you are adding to your benefits to see eligibility requirements and the documentation you may need to provide.

 

Select a dependent type above to see the requirements.

  • Health Plan Coordination With Medicare

    When you are eligible for Medicare, Aetna must determine whether this Plan or Medicare is the primary plan.

    When UVA Health Plan is Primary

    The UVA Health Plan is primary, and Medicare is secondary, if a covered person is eligible for and covered by Medicare and falls into one of the following categories:

    • An active employee, regardless of age
    • A totally disabled employee who is:
      • Not terminated or retired
      • Not receiving Social Security retirement or Social Security disability benefits
    • A Medicare-eligible dependent spouse of:
      • An active employee
      • A totally disabled employee who is not terminated or retired
    • Any other person for whom this Plan’s benefits are payable to comply with federal law

    When this Plan is the primary plan, Aetna will not take Medicare benefits into consideration when determining the benefits payable by the Plan.

    Exception: End-Stage Renal Disease

    This Plan is primary for the first 30 months after any covered person becomes eligible for Medicare due to End-Stage Renal Disease (ESRD). The Plan will pay benefits for a covered expense first, before Medicare benefits are available.

    Medicare becomes the primary plan, and this Plan is secondary, beginning with the 31st month of Medicare eligibility due to ESRD. If you’re eligible for Medicare only because of permanent kidney failure, your Medicare coverage will end 12 months after the month in which you stop dialysis treatments or 36 months after the month in which you have a kidney transplant.

    When Medicare is Primary

    Medicare is the primary plan, and this Plan is secondary, if a covered person is eligible for Medicare and does not fall into one of the categories above or is in their 31st month or later of Medicare eligibility due to ESRD.

    These rules are based on regulations issued by the Centers for Medicare and Medicaid Services (CMS), and may be amended or changed at any time. It is the intent of the Plan to abide by the Medicare Secondary Payer Rules. If the Plan in any way conflicts with regulations issued by CMS, the Plan will pay Benefits in accordance with CMS regulations.

Understanding UVA’s Health Plan Options

UVA Health Plan Logo

UVA offers two health plan options:

  • Health Savings
  • UVA PPO

Both plans cover the same types of healthcare services, including: preventive care, doctor visits, hospital services, and prescription drugs. The main difference between the plans is how you pay for care throughout the year.

  • How the Plans Are Similar

    Both health plan options:

    • Cover the same range of healthcare services
    • Include prescription drug coverage
    • Cover in-network preventive care at 100%
    • Allow you to enroll eligible dependents
    • Use Aetna as the plan administrator

    With either plan:

    • you pay monthly premiums through payroll deductions
    • you must meet a deductible before most coverage begins
    • you share costs through copays or coinsurance until you reach your out-of-pocket maximum
    • once you reach your out-of-pocket maximum, the plan pays 100% of covered in-network services for the rest of the year

  • How the Plans Are Different

    The main difference between the two plans is how you pay for healthcare services throughout the year.

    UVA PPO

    • Higher paycheck premiums
    • Lower deductible and out-of-pocket maximum
    • You generally pay less when receiving care

    Health Savings

    • Lower paycheck premiums
    • Higher deductible and out-of-pocket maximum
    • You may pay more out of pocket when receiving care
    • Includes access to a Health Savings Account (HSA), with employer contributions from UVA for eligible employees
      • A Health Savings Account (HSA) is a tax-advantaged personal savings account used to pay for qualified medical expenses, available only to those enrolled in a High Deductible Health Plan (HDHP). It offers a "triple tax benefit": contributions are tax-deductible, growth is tax-free, and withdrawals for medical expenses are tax-free. Funds roll over annually and are portable.
  • When Comparing Plans, Consider

    • How often you visit doctors or specialists
    • Whether you cover dependents
    • Prescription medication costs
    • Whether you want access to an HSA
    • Your expected healthcare needs for the year

     

    Understanding Health Care Costs by ced6bn@virginia.edu

Find Benefit-Specific Webpages

 

Newly Benefits-Eligible Employees Notice

If you became or become benefits-eligible on or after October 1, 2026, your current benefit elections will roll into 2027, except for FSAs, which must be elected separately. After submitting your initial benefit elections, you'll receive instructions to elect a 2027 FSA. Watch for an email from AskHR@virginia.edu.

 

Dates and Next Steps

  • Open Enrollment begins on Monday, October 5 and remains open until 11:59 p.m. on Friday, October 16.
    • You will receive a task in your Workday Inbox on October 6 to get started.
    • After open enrollment ends, benefit changes will be limited to Qualifying Life Events
  • On January 1, 2027 the elections you made during Open Enrollment will take effect.
    • Any updates to your paycheck deductions will appear on your first 2027 paycheck.

I Want to Know How to Prepare

Action Items

I Want Additional Online Resources

Online Resources