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Planning Ahead

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Action Items You Can Complete Before Making Benefit Elections

Here are steps you can take to make the best benefit election choices.

  • 1: Note Important Dates on Your Calendar

    Open Enrollment Dates

    • October 5, 2026: Open Enrollment begins 
    • October 16: Deadline to finalize benefit elections in Workday.

    Expo Dates

    • September 30 — UVA Wise, Cantrell Hall — 1:00–4:00 p.m.
    • October 1 — UVA Wise, Cantrell Hall — 8:00 a.m.–12:00 noon
    • October 6 — UVA Health Medical Center, Education Resource Center (ERC) — 7:00 a.m.–3:00 p.m.
    • October 7 — Contemplative Commons — 8:30 a.m.–2:00 p.m.
    • October 8–9 — UVA Health Medical Center, Cafeteria, Night Shift — 10:30 p.m.–1:30 a.m.

  • 2: Review Benefits Usage in 2026

    Look back at how you and your covered dependents used your benefits in 2026. This can help you think about what coverage may work best for you in 2027.

    Consider:

    • How often you visited a doctor, specialist, urgent care, or other health care provider.

    • Whether you regularly filled prescriptions or expect prescription needs to change.

    • How much you used dental and vision benefits.

    • Whether you had planned or unexpected health care expenses.

    • How much you contributed to or spent from an HSA or FSA, if applicable.

    • Whether you expect any changes in 2027, such as planned procedures, new prescriptions, or changes in your family’s health care needs.

    Remember: Past usage can help you plan, but your needs may be different in 2027. Consider both what happened this year and what you expect in the year ahead.

    Have you used your preventive services for health, dental and vision? Routine checkups help catch issues early and support long-term wellness.

     

    • Review your medical claims and pharmacy on the Aetna website.
    • Review your dental claims on the United Concordia website.
    • Review your vision claims on the Davis Vision website.

    Need a PCP? 

    • Visit Aetna.com anytime or call the A1A advocate team at 800.987.9072.
    • Schedule an appointment at the UVA Health Employee Primary Care by logging into your UVA Health MyChart account and requesting an appointment, or by calling 434.297.4680.
    • Schedule an appointment with a dedicated Teladoc primary care provider of your choice who coordinates all aspects of your health.
    • Initiate care through app, web or phone by choosing your primary care provider and scheduling an appointment. Download the app, call 855.835.2362 or visit TeladocHealth.com/Aetna and get started.

  • 3: Get informed and Support
    I want to know about...

    Benefits and Well-Being Expo

    Hoos Well's Benefit and Well-Being Expo is your opportunity to connect directly with HR Specialists and health vendors. Attend informative seminars on a variety of benefit-related topics. Get your questions answered and a flu shot at no cost.

    Expo Dates

    • September 30 - College at Wise, Cantrell Hall 1:00 p.m. - 4:00 p.m.
    • October 1 - College at Wise, Cantrell Hall 8:00 a.m. - 12:00 p.m.
    • October 6 - UVA Health Medical Center, Education Resource Center (ERC) 7:00 a.m. - 3:00 p.m.
    • October 7 - Contemplative Commons 8:30 a.m. - 2:00 p.m.
    • October 8 - UVA Health Medical Center, Cafeteria (Night Shift) 10:30 p.m. - October 9, 1:30 a.m.

    Open Enrollment Presentations

    Learn what you need to know for Open Enrollment and get your questions answered during a live Q&A at the end of the presentation.

    View Open Enrollment Presentations

    Aetna Support

    View Aetna Support Information

    In-Person Support

    • UVA Human Resources 2420 Old Ivy Rd., Third Floor, Collaboration Spaces D & E 8:00 a.m.–5:00 p.m.
      October 5, 8, and 12
    • University Medical Center Dining Conference Rooms 7:00 a.m.–3:00 p.m.
      October 14

    Health Care and Benefits Terms

    Find definitions for common health care and benefits terms.

    View the Open Enrollment Terminology Glossary

    Eligibility Information

    View Eligibility Information

    Benefits Overview

    View the Open Enrollment Benefits Overview

    On-Demand Resources

    View On-Demand Open Enrollment Resources

Details to Remember When Reviewing Benefits and Making Changes in Workday

  • Adding or Dropping Dependents

    The sections below can help you understand who is eligible for coverage. 

    You may be eligible for UVA health benefits if you are:

    • A salaried Academic or Medical Center employee
    • Regularly scheduled to work at least 20 hours per week

    J Visa Holders: Employees with J Visas are only eligible for the UVA J Visa Health Plan. Federal regulations do not allow J Visa holders to enroll in the Health Savings Plan or UVA PPO options. Visit J Visa Health Plan Webpage

    Dependent Eligibility and Required Documentation

    Choose who you are adding to your benefits to see eligibility requirements and the documentation you may need to provide.

     

    Select a dependent type above to see the requirements.

  • Re-Electing FSA

    If you have a Flexible Spending Account (FSA), you must re-enroll if you want the account to continue into 2027.

    FSA Webpage

  • Viewing Life Insurance and Retirement Options

    Some benefits are not limited to Open Enrollment, but it’s still a great time to review your elections and make sure you’re getting the most from your benefits.

    Life Insurance Retirement

  • ORP, MCRP, and Housestaff Life Insurance Open Enrollment Action Items
    1. Review your coverage
      Consider whether your current life insurance coverage still meets your needs. You can use MetLife’s needs calculator to estimate how much coverage may be appropriate.
       
    2. Review your beneficiaries
      Check your beneficiary information in Workday and make any needed updates.
       
    3. Take advantage of the special enrollment opportunity
      During Open Enrollment, some coverage can be added or increased without health questions.

    What can I do during Open Enrollment?

    Answer three questions to see the 2027 life insurance opportunities and actions that apply to you.

    Are you currently enrolled in employee supplemental life insurance?
    Which best describes your spouse life insurance?
    Do you currently have child supplemental life insurance?

     

  • Submitting and Saving

    If you do not complete the 2027 Open Enrollment event in Workday, your current elections for health, dental, vision, and HSA will carry over into the 2027 plan year.

    • If you have a Flexible Spending Account (FSA), you must re-enroll if you want the account to continue into 2027.
    • If you have a Dependent Daycare Reimbursement Account, you must re-enroll if you want the account to continue into 2027.
    Frequently Asked Questions

Action Items You Can Complete After Open Enrollment Closes

 

Newly Benefits-Eligible Employees Notice

If you became or become benefits-eligible on or after October 1, 2026, your current benefit elections will roll into 2027, except for FSAs, which must be elected separately. After submitting your initial benefit elections, you'll receive instructions to elect a 2027 FSA. Watch for an email from AskHR@virginia.edu.

 

Postdoctoral Fellows

The Open Enrollment process for all Postdoctoral Fellows (non-UVA employees) is managed through UVA Human Resources. For additional information specific to Postdoctoral Fellows, contact AskHR@virginia.edu with the subject line "Postdoc Fellow Benefits".

Quick Links

How To Elect Benefits in Workday Changes Coming in 2027 Frequently Asked Questions I Need Help