Open Enrollment Communications for Employees and Team Members

Get Ready for Open Enrollment!


Be Prepared for Open Enrollment With These Communications!

  • October 16: Open Enrollment Closes Soon

    Open Enrollment closes this Friday, October 18, and there is no confirmation period afterward, meaning you can no longer make any changes if you wish to do so after October 18.

    Choosing benefits is a major investment in your physical and financial well-being. Take this opportunity to review your benefits and make any changes. You can check out 2020 benefits information on the Open Enrollment website before entering your Workday Benefits app to make changes for 2020.

    Take Action Now

    Your action items:

    • Review key changes to your benefits in 2020. See a summary of these changes on the Open Enrollment home page.
    • Take advantage of our helpful resources to get a closer look at all of the benefits options and choose what's best for you.  
    • Consider your 2020 healthdental, and vision options. If you decide not to make any changes, you’ll stay with your current plans. 
    • Review flexible spending account (FSA) or health savings account (HSA) amounts. If you don’t change these, what you chose for 2019 will be repeated for 2020. 
    • Add or drop dependents during Open Enrollment. Make sure you have key information to do so, such as social security numbers, and review eligibility information and necessary documentation.
    • Confirm that all social security numbers for you and your dependents are correct and valid in Workday.
    • Mid-year qualifying life events and new hire enrollments will need to be completed within 30 days of the event or hire date.

    Still Deciding? These Resources Can Help You Choose

    Use these resources to help you evaluate your needs and understand different benefits options.

    There's Still Time to Earn Rewards

    The Hoos Well 2019 Annual Campaign will be coming to a close November 30. Be sure to complete activities within the Hoos Well portal in order to earn $500 in gift card rewards.* Any unredeemed rewards will be forfeited on December 1. Stay tuned as 2020 Hoos Well program information and new ways to earn will be released soon.
     

    * All rewards are considered taxable income. You must be an active employee on the UVA Health Plan and earning a paycheck at the time of redemption. Grant-funded postdoctoral fellows, retirees, COBRA enrollees, and their spouses enrolled in the UVA Health Plan are not eligible for monetary rewards.

    Ready to Enroll?

    Have you reviewed your options? Ready to enter your changes? Have you confirmed social security numbers for your dependents? Enroll online in Workday:

    • To start or continue your Open Enrollment event, login to your Workday self-service.  
    • From your Workday homepage, look for a To-Do in your Inbox that says Open Enrollment Change: YOUR NAME for 01/01/2020
    • Review your benefits elections and make changes if desired.
    • Confirm your dependents are listed with correct SSNs.
    • Print out your Open Enrollment benefits selections after clicking on the SUBMIT button.

    We Hear You. How Can We Help?

    Don't let this important deadline pass you by! Still need help? Contact the HR Solution Center for personalized, one-on-one service.

    Stay in Touch on Social Media

    Follow our social media channels for up-to-date information on Open Enrollment:

     

  • October 9: Benefits and Wellness Expos Begin Today!

    Expo Today at Newcomb Hall

    Today is the day to stop by the 3rd Floor of Newcomb Hall to check out the Benefits and Wellness Expo! Meet with over 40 vendors, including financial and retirement planners, benefits counselors, and health plan providers. This event helps provide all of the information you need to make your benefits selection for Open Enrollment, October 7 – 18, 2019.

    • Attend information sessions on important health and benefit topics
    • Received free health screenings like blood pressure and injury assessments 
    • Get your questions answered by HR benefits counselors, financial and retirement planners, and vendors
    • Learn more about Hoos Well programs and wellness reward opportunities
    • Get a free flu shot
    • Enjoy a complimentary chair massage, courtesy of Hoos Well
    • Enjoy coffee, raffles, and prizes while connecting with your friendly UVA HR professionals
    • Parking is free for 2 hours at the Central Grounds garage while you attend the Newcomb Hall Expo. No code required!

    Visit the Benefits and Wellness Expos webpage for a full list of presentations, exhibitors, free screenings, and more! Can’t attend the information sessions on Oct. 9? Access the livestream presentations or watch the recorded videos later on the website.

    Expo Tomorrow at Education Resource Center

    If you can’t make it today, stop by the Benefits and Wellness Expo at the UVA Medical Center tomorrow, October 10 between 7am and 3pm.

    • Learn more about Hoos Well programs and wellness reward opportunities
    • Get free injury assessments 
    • Attend information sessions on important health and benefit topics
    • Get a free flu shot
    • Get a complimentary chair massage, courtesy of Hoos Well
    • Enjoy coffee, raffles, and prizes while connecting with your friendly UVA HR professionals

    Visit the Benefits and Wellness Expos webpage for a full list of presentations, exhibitors, free screenings, and more! Can’t attend the Expos on Oct. 9 or 10? Access the livestream presentations or watch the recorded videos later on the Expo Presentations webpage.

    Ready to Enroll?

    Have you reviewed your options? Ready to enter your changes? Have you confirmed social security numbers for your dependents? Enroll online in Workday either through the Open Enrollment Announcement item or the Open Enrollment Inbox item:

    • Sign in to WORKDAY
    • Click on the Open Enrollment item in the Announcements section, OR 
    • Look for a To-Do in your Inbox that says Open Enrollment Change: YOUR NAME for 01/01/2020
    • Navigate through each section of the Open Enrollment benefits selections
    • Click on Job Aids for assistance, as needed
    • Once you have clicked on the SUBMIT button to finalize your selections, print a copy of your benefits selections for your records.
    • If you already submitted your selections for Open Enrollment, but want to make more changes, you may return to the Benefits app on the Workday home page to access the event now through Friday, October 18.

    We Hear You. How Can We Help?

    Still need help? Contact the HR Solution Center for personalized, one-on-one service.

    Stay In Touch on Social Media

    Follow our social media channels for up-to-date information on Open Enrollment:

    UVA HR Twitter
    Hoos Well Twitter
    Hoos Well Facebook
    Hoos Well Instagram

  • October 7: It's Time to Choose

    Benefits Open Enrollment for 2020 begins today, October 7, and runs through Friday, October 18. Choosing benefits is a significant investment in your physical and financial well-being. UVA offers faculty, staff, and team members a variety of options, so you can customize your benefits to meet your unique needs. You can view plan changes and premiums at the Open Enrollment website before using the Benefits app in Workday to select your benefits for 2020.

    YOUR ACTION ITEMS:

    • Review key changes to your benefits in 2020 on the Open Enrollment home page.
    • Take advantage of our helpful resources to get a closer look at all of the benefits options and choose what's best for you.  
    • Consider your 2020 healthdental, and vision options. If you decide to not make any changes, you’ll stay with your current plans and do not need to take action.
    • Review flexible spending account (FSA) and/or health savings account (HSA) amounts. If you don’t change these, what you chose for 2019 will be repeated for 2020. 
    • Add or drop dependents in Workday during Open Enrollment. Make sure you have key information to do so, such as social security numbers, and review eligibility and documentation requirements.
    • Confirm that all social security numbers for you and your dependents are correct and valid in Workday.
    • Mid-year qualifying life events and new hire enrollments will need to be completed within 30 days of the event or hire date. 

    What's New for 2020

    • Premiums will increase for all three health plans, but more so for Choice Health - see theHealth Plan webpage for cost comparisons
    • Deductibles will increase for Choice Health, decrease for Value Health, and stay the same for Basic Health
    • Coinsurance will increase for Choice Health
    • Copays will increase for Value Health
    • Out-of-pocket for Basic Health will decrease
    • Supplemental Benefit Credit will increase from $450 to $550 for eligible Academic Staff - see the Supplemental Benefit Credit webpage for eligibility information
    • Deductible for Choice and Value Health will include both medical and pharmacy, except those with copayments
    • Bariatric procedures must be performed in a Bariatric Institute of Quality (IOQ) to ensure quality; there is no out-of-network coverage. View a list of IOQs.
    • No age cap for Autism-Applied Behavior Analysis
    • A new UVA J1 Visa Health Plan for employees on J1 visas
    • Make sure you enroll by October 18, as there is no confirmation period afterward, meaning you can no longer make any changes if you wish to do so after that date.

    Take Advantage of Open Enrollment Resources

    Human Resources provides a range of resources, from the online PicWell interactive tool and Ask ALEX virtual benefits counselor, to in-person Open Enrollment presentations and personalized one-on-one benefits counseling appointments, to help you evaluate your needs and understand different benefits options. Learn more here.

    Don't Miss the Expos!

    Remember that the Benefits and Wellness Expos will take place this week on Wednesday, October 9 and Thursday, October 10. This is a great opportunity to learn more about using your benefits and prioritizing your wellness. There, you’ll get the chance to meet one-on-one with benefits counselors and providers, participate in health screenings, and attend information sessions on important health topics. Check out the full schedule and other details HERE.

    October 9, 2019

    • 8:30 am - 2:00 pm
    • Newcomb Hall (third floor)

    October 10, 2019

    • 7:00 am - 3:00 pm
    • Medical Center (Education Resource Center)

    Ready to Enroll

    Have you reviewed your options? Ready to enter your changes? Have you confirmed social security numbers for your dependents?

    ENROLL ONLINE IN WORKDAY:

    • Sign in to WORKDAY; click on the BENEFITS app
    • To view your benefits elections, click on BENEFIT ELECTIONS in the VIEW box
    • To change your benefits elections, click BENEFIT ELECTIONS in the CHANGE box
    • To update your benefits beneficiaries, click BENEFICIARIES in the CHANGE box
    • To update your benefits dependents, click DEPENDENTS in the CHANGE box

    We Hear You. How Can We Help?

    Still need help? Contact the HR Solution Center for personalized, one-on-one service.

    Universal Availability Notice

    We are required to provide you an annual Universal Availability Notice  about your eligibility to contribute to a 403(b) savings program. Find out more about your retirement options at hr.virginia.edu/benefits/retirement.  

    Stay in Touch on Social Media

    Follow our social media channels for up-to-date information on Open Enrollment:

    UVA HR Twitter
    Hoos Well Twitter
    Hoos Well Facebook
    Hoos Well Instagram

  • October 3: Learn About Your Health Plan Changes and Benefit Savings Accounts

    Open Enrollment starts next Monday, October 7, and continues through Friday, October 18, with no confirmation period. There are a number of changes to the UVA health plans that you should be aware of:

    • Premiums will increase for all three health plans, but more so for Choice Health - see the Open Enrollment Health Plan webpage for cost comparisons
    • Deductibles will increase for Choice Health, decrease for Value Health, and stay the same for Basic Health
    • Coinsurance will increase for Choice Health
    • Copays will increase for Value Health
    • Out-of-pocket for Basic Health is decreasing
    • Supplemental Benefit Credit will increase from $450 to $550 for eligible Academic Staff - see the Supplemental Benefit Credit webpage for eligibility information
    • Deductible for Choice and Value Health includes medical and pharmacy, except those with copayments
    • Bariatric procedures must be performed in a Bariatric Institute of Quality (IOQ) to ensure quality; there is no out-of-network coverage. View a list of IOQs.
    • No age cap for Autism-Applied Behavior Analysis
    • A new UVA J1 Visa Health Plan for employees on J1 visas

    Why The Changes?

    Benefits changes occur, and premiums or limits increase or decrease, because healthcare costs in the U.S. continue to rise. However, UVA continues to offer an exceptional benefits package to our employees while keeping costs as low as possible.

    In general, UVA offers competitive benefits at reasonable costs to create long-term plan stability for our eligible employees, which will likely mean the gradual consolidation of some plans. As an employee, you can take steps to mitigate the financial impact of some of these changes by enrolling in a flexible spending account (FSA) for Value and Choice plans, or taking advantage of a health savings account (HSA) if you participate in the Basic plan. So, while you may see increases, you can offset some of them through tax free savings.

    Be Prepared

    If you haven’t already done so, make sure the benefits you chose in 2019 are meeting your needs and supporting your health and well-being.

    • Have you used all your preventive services for health, dental and vision?
    • Do you have funds left in your FSA account that you can use? Visit the Chard Snyder website to check your FSA account balance.
    • Is the plan you chose in 2019 the best plan for you in 2020?

    Did You Know This About the HSA?

    All active, benefits-eligible employees enrolled in Basic Health can have a Health Savings Account (HSA). Funds in your HSA can be used for eligible health care, dental, and vision expenses. Funds in these accounts roll over each year and are yours to keep for future health care costs. In addition, investing in an HSA has three important tax advantages:

    1. You don’t pay federal income tax on your contribution.
    2. If you invest your balance, you aren’t taxed on the earnings as it grows.
    3. Withdrawals used to pay for qualified medical expenses are tax-free in most cases, whether you make the withdrawals now or far in the future.

    Some people never spend the money they put in their HSA during their working years. These people can take advantage of the account by saving and investing it to pay for medical expenses in retirement. If you save the money in your HSA over the years, you can use it to cover qualified medical expenses in the future, including in retirement. Withdrawals are federal tax–free (and usually state tax–free) if you use the money to pay for qualified medical expenses. You also can spend your HSA money on general expenses after age 65 — you just have to pay normal income taxes on the money you withdraw.

    To learn more, visit the Health Savings Account webpage.

    Did You Know This About the FSA?

    Flexible Spending Accounts (FSA) make it possible for you to pay for certain expenses on a pre-tax basis, which makes your money go farther. FSAs are not limited to medical expenses.FSAs are available to Basic, Value, and Choice health plan subscribers:

    • Value and Choice Health participants may enroll in a full FSA or a Dependent Daycare Reimbursement Account.
    • Basic Health participants have a limited FSA for eligible dental and vision expenses. For medical services and prescription costs, you must use HSA funds. Basic Health participants may not have a full FSA. 

    To learn more about FSAs, visit the Flexible Spending Account webpage.

    Learn More in Person

    Don’t forget to attend this year's Benefits & Wellness Expos, held at Newcomb Hall on October 9 and at the Education Resource Center (ERC) at the UVA Medical Center on October 10. 

    You can also attend in-person presentations across Grounds from now until October 10. This is a great opportunity to meet with a benefits counselor and learn more about your UVA benefits. Check the Open Enrollment Presentations webpage for a full schedule.

    We Hear You. How Can We Help?

    Last fall, we asked you to tell us about your UVA benefits (benefits preferences survey). Over 5,500 employees responded, and you told us you want more personalized, one-on-one help understanding and choosing your benefits. 

    We heard you! This year, we’re offering more in-person presentations with benefits counselors at schools and unit across Grounds, and we’ve hired additional HR professionals to respond in a timely manner to your phone call, online chat or email inquiry. You can access podcasts anytime from the Open Enrollment website that explain your benefits (look for them in the right column), and we’re sending you information not only via email, but also through Twitter and Facebook, on digital monitors across Grounds, and even on the buses in Charlottesville! You will also receive two print pieces at your home to learn about benefits changes, and a reminder postcard before Open Enrollment closes.

    Still need help? Contact the HR Solution Center for personalized, one-on-one service.

    Stay in Touch on Social Media

    Follow our social media channels for up-to-date information on Open Enrollment:

    UVA HR Twitter
    Hoos Well Twitter
    Hoos Well Facebook
    Hoos Well Instagram

  • September 30: (Only to J1 Visa Holders) You Have a New Health Plan, Made Just For You!

    Dear Colleague,

    We’re happy to inform you that you have a new UVA J1 Visa Health Plan, effective January 1, 2020. The UVA J1 Visa Health Plan is designed to meet the minimum requirements set by the U.S. Department of State for J1 Visa holders, including medical evacuation and repatriation. 

    Only those on J1 Visas will be eligible for enrollment on this health plan. If your visa status changes, you will need to change your health coverage accordingly. If you are currently enrolled in the Choice Health option, you will be automatically rolled over to the UVA J1 Visa Health Plan during Open Enrollment.

    Look for a postcard coming soon that gives additional details, or visit hr.virginia.edu/benefits/j1-visa-health.

    We hear you. How can we help?

    Contact the HR Solution Center for additional assistance.

  • September 26: Events and Resources to Help You Choose

    The 2020 Open Enrollment period begins in less than two weeks, on October 7, 2019, and runs through October 18, 2019. There will not be a confirmation period after Open Enrollment closes this year, so make sure to review and confirm your benefits early. It’s not too early to review your benefits and learn what’s new.

    Check out our resources to help you determine your needs and understand the different benefits options. Choosing benefits is a significant investment in your physical and financial well-being, so we want to make sure you have a variety of ways to explore your options and get the information you need to make informed choices.   

    Learn About Benefit Changes in Person

    You told us in a recent survey that you wanted more personalized assistance with understanding and choosing your benefits. We are listening! 

    • In addition to two UVA Benefits and Wellness Expos, plan to attend an Open Enrollment presentation in September or October to hear about benefits changes in person, with the opportunity to ask questions. Presentations will take place most weekdays between Sep. 18 and Oct. 10, 2019 at various locations across Grounds and the Medical Center. Visit the Open Enrollment Presentations webpage to find the presentation date and location that works best for you. No RSVP required!
    • We’ve hired additional HR professionals to respond to your emails, Live Chats, and phone calls. We're ready to help you!

    Join Us at a UVA Benefits & Wellness Expo

    Join UVA Human Resources and Hoos Well on October 9 at Newcomb Hall and October 10 at the Medical Center Educational Resources Center for a one-stop-shop exposition of all your benefits options at UVA.  
     

    You and your spouse are invited to meet with financial planners and retirement vendors and connect with benefits counselors to get your specific questions answered. This is also a great opportunity to meet Hoos Well partners and:

    • Learn more about wellness programs and reward opportunities 
    • Get free health screenings like blood pressure checks and injury assessments
    • Attend information sessions on important health and benefits topics
    • Enjoy a free chair massage 
    • Get free flu shots

    Because the University of Virginia cares about your wellbeing, Hoos Well – the University’s award-winning comprehensive employee wellness program – offers a variety of resources to help you make healthy lifestyle choices and thrive.

    • In the Hoos Well portal, employees and spouses covered by the UVA Health Plan can earn up to $500 in financial incentives when they complete activities within three domains (physical, emotional, financial) of wellbeing.

    Visit the Benefits & Wellness Expos webpage for details about presentations, exhibitors, free screenings, and more! Can’t attend the information sessions on Oct. 9 or 10? Access the livestream or watch the recorded videos later on the website.

    • October 9, 2019
      • 8:30 am - 2:00 pm
      • (last presentation ends at 3:00 pm)
      • Newcomb Hall (Third Floor)
    • October 10, 2019
      • 7:00 am - 3:00 pm
      • Medical Center
      • (Education Resource Center)​

    Start Deciding with Open Enrollment Resources

    NEW: Two new resources to assist you in understanding and choosing benefits this year include the PicWell interactive online benefits selection tool, and customized podcasts by the benefits team about benefits concepts, health plan information, Health Savings Accounts, Flexible Savings Accounts, and prescription drug coverage. You can learn more about benefits resources for Open Enrollment by visiting the Resources page. All resources are listed below. 

    Website: The HR Open Enrollment website is live, and features detailed information about benefits options, including 2020 health plan changes and premiums.

    *NEW* Picwell:  Picwell is a new online personalized, interactive health plan selection tool, enabling you to input your own information to determine the best fit for your health plan options.

    Ask ALEX: ALEX (available starting September 27) is a step-by-step virtual assistant who helps you compare benefits options. With your input, it compares costs between UVA Health Plan options, and customizes recommendations to fit your needs.

    Plan Selection and Cost Estimator Tool: This Aetna tool estimates your share of medical costs for 2020 for each UVA Health Plan option (Choice, Value, Basic) based on claims history for you and your dependents.

    2020 Open Enrollment Video: This new video provides a brief, high-level summary of 2020 benefits changes, resources to learn more, how benefits changes are made year to year, and the UVA Health Plan design.

    Other Videos: Additional videos are available on benefits topics such as common health concepts and terms, the Hoos Well program, and retirement options.

    *NEW* Podcasts: Three benefits podcasts will deliver topic-specific information in an informal way, including:
    •    Health benefit plans and definitions
    •    Open Enrollment changes
    •    Health savings accounts and flexible spending accounts

    Access the podcasts anytime on the HR Open Enrollment website. 

    Print Mail:

    • You will receive a large Open Enrollment Overview mailer during the first week of October. This offers an overview of the benefits changes, key dates, and website links. Get a sneak peek by viewing the PDF version on the Open Enrollment website.
    • You will also receive the Open Enrollment Health Plan Comparison flyer during the second week of October. The Comparison flyer, which was previously only handed out at the Benefits & Wellness Expos and in-person presentations, highlight key comparison facts for all three health plan options, for both individuals and employees with families. A PDF version is available on the Open Enrollment website. Copies can also be picked up during Open Enrollment presentations, Health and Benefits Expos, and at the HR Solution Center. 

    Still Need Assistance?

    If, after reviewing materials and resources on the Open Enrollment website, you would like additional 1:1 personalized assistance, please call 434.297.6667 to schedule a 30-minute appointment with one of our HR professionals. HR is offering a limited number of benefits appointments from now until Wednesday, October 16, with appointment start times from 8:00 am to 4:00 pm at the HR Michie South building.

    Stay in Touch on Social Media

    Follow our social media channels for up-to-date information on Open Enrollment:

    Thank You to Our Expo Sponsors

  • September 20: Your Employee Toolkit for Open Enrollment

    Open Enrollment occurs October 7 – 18, 2019. This is a busy time of year, and you told us in the 2018 Benefits Preferences Survey that you’d like more time to consider your benefits options, and more personalized assistance with understanding and choosing your benefits. Employee benefits are an important financial investment, and we are pleased that you approach benefits decisions with a focused level of research and intentionality, as you would with any other major expenditure.

    We are listening! We’re starting earlier this year with getting information out to you, and we’ve hired additional HR professionals to give you personalized service and respond to your phone call, email, and online chat inquiries about Open Enrollment in a timely manner. The Open Enrollment website pages are now live, so you can access all of these resources right away. As always, please contact the HR Solution Center for personalized assistance.

    Mark Your Calendar

    Open Enrollment Presentations:

    • Sep. 18 - Oct. 10, 2019 - Open Enrollment Presentations
    • Most weekdays during this time period
    • See the full schedule online, including locations. 

    Open Enrollment Period:

    • Oct. 7 – Oct. 18, 2019
    • NOTE: There is no correction period this year, so all selections must be submitted by October 18m 11:59 pm

    Benefits and Wellness Expos:

    • Oct. 9, 2019 at Newcomb Hall, 3rd Floor, 8:30 am - 2:00 pm, last presentation ends at 3:00 pm
    • Oct. 10, 2019 at the Medical Center Education Resource Center, 7:00 am - 3:00 pm

    UVA employees and their spouses can meet one-on-one with the benefits team and providers, participate in health screenings, and attend information sessions on important health topics. Learn more.

    Open Enrollment Resources

    Website: The HR Open Enrollment website is live, and features detailed information about benefits options, including 2020 health plan changes and premiums.

    Presentations: If you value a face-to-face opportunity to learn about 2020 benefits updates and to ask questions, join us for one of our presentations across Grounds. This year we will be offering more presentations and additional locations over the course of a month! Download a PDF of the PowerPoint presentation here or from the Open Enrollment website. 

    *NEW* Picwell: Picwell is a new online personalized, interactive health plan selection tool, enabling you to input your own information to determine the best fit for your health plan options.

    Ask ALEX: ALEX is a step-by-step virtual assistant who helps you choose benefits. With your input, it compares costs between UVA Health Plan options to customize recommendations to fit your needs. (Ask ALEX will be available starting Sep. 27).

    Plan Selection and Cost Estimator Tool: This Aetna tool estimates your share of medical costs for 2020 for each UVA Health Plan option (Choice, Value, Basic) based on claims history for you and your dependents.

    2020 Open Enrollment Video: This new video provides a brief, high-level summary of 2020 benefits changes, resources to learn more, how benefits changes are made year to year, and the UVA Health Plan design.

    Other Videos: Additional videos are available on benefits topics such as common health concepts/terms, the Hoos Well program, and retirement options. 

    Print Mail:

    • You will receive a large Open Enrollment Overview mailer during the first week of October. This offers an overview of the benefits changes, key dates, and website links. Get a sneak peek by viewing the PDF version on the Open Enrollment website.
    • You will also receive the Open Enrollment Health Plan Comparison flyer during the second week of October. The Comparison flyer, which was previously only handed out at the Benefits & Wellness Expos and in-person presentations, highlight key comparison facts for all three health plan options, for both individuals and employees with families. A PDF version is available on the Open Enrollment website. Copies can also be picked up during Open Enrollment presentations, Benefits and Wellness Expos, and at the HR Solution Center. 

    *NEW* Podcasts: Three benefits podcasts will deliver topic-specific information in an informal way, including:

    Access the podcasts anytime on the HR Open Enrollment website

    We hear you. How can we help?

    Still need help? Contact the HR Solution center for personalized service and a timely response to your phone call, email, or chat inquiry. 

  • August 20: Are YOU Getting the Most From Your Benefits Investment?

    Your benefits are there to give you the health, vision, and dental care you and your family need. Are you getting the most out of yours? If you’re like the average UVA employee, you’re spending close to $3000 each year just on health insurance. We want each and every UVA faculty, staff, and team member to use that investment to be as well as possible.

    As we edge toward our fall Open Enrollment (October 7-18, 2019), this is the time to review how you’ve used your benefits so far. What can you do now to plan for the benefits you'll need in 2020?

    We Heard You

    Last fall, we asked you to tell us about your UVA benefits (benefits preferences survey). Over 5,500 employees responded, and you told us you want more personalized, one-on-one help understanding and choosing your benefits. You also wanted more time to prepare for the two-week Open Enrollment period.

    We heard you! This year, we’re offering more in-person presentations with benefits counselors at schools and unit across Grounds, and we’re bringing on additional HR professionals to respond in a timely manner to your phone call, online chat or email inquiry starting in mid-September. You can access podcasts anytime from the HR website that explain your benefits, and we’ll send you information not only via email, but also through Twitter and Facebook, on digital monitors across Grounds, and even on the buses in Charlottesville! You’ll also receive two print pieces at your home to learn about benefits changes, and a reminder postcard before Open Enrollment closes.

    Using Your Benefits

    It's not too early to make sure the benefits you chose in 2019 are meeting your needs and supporting your health and well-being. Consider:

    Asking yourself these questions can help you make the best investment. As Open Enrollment approaches, knowing what you need now is a great way to prepare for next year.

    To learn more about benefits, take a look at the Open Enrollment pages on the Human Resources website, which will launch mid-September. And don't forget to mark your calendar for Open Enrollment, which runs October 7 through 18, 2019.

    Learn More: Benefits & Wellness Expos

    Save the date for this year's Benefits & Wellness Expos, held at Newcomb Hall on October 9 and at the Education Resource Center (ERC) at the UVA Medical Center on October 10. The Benefits & Wellness Expos are another opportunity for you to learn more about using your benefits and prioritizing your wellness. There, UVA employees can meet one-on-one with benefits counselors and providers, participate in health screenings, and attend information sessions on important health topics. Stay tuned for additional information on these upcoming events!

    Learn More: Presentations Near You

    We’re offering more in-person presentations across Grounds than ever before! This is a great opportunity to ask questions to the benefits team and learn more about your UVA benefits. A current schedule will be posted in mid-September to the Open Enrollment pages of the Human Resources website.

    Flexible Spending Accounts

    Don’t forget that all funds in your Flexible Spending Account (FSA) need to be used by the end of 2019! Be sure to know what your balance is, and decide how you’ll use it before you lose it on December 31.

    If you need ideas for ways to use those funds, keep in mind that Chard Snyder, UVA’s FSA administrator, has an online FSA store where you can use those FSA dollars. Questions about what’s eligible? Be sure to check out the FSA Eligibility List to find out which kinds of over-the-counter products and medications you can purchase.

    We Hear You. How Can We Help?

    Still need help? Contact the HR Solution Center for personalized, one-on-one phone calls, online chats, or emails.

  • August 13: Are You Getting Ready for Benefits Open Enrollment?

    Open Enrollment starts on October 7—that’s just over a month away. Now is the perfect time to start preparing for your benefits needs in 2020. Did an unexpected medical event this year make you rethink your needs? Maybe there's a different healthcare, dental, or vision plan worth considering. Whatever your needs are, there’s a lot that that can be done right now to prioritize wellness in 2020. 

    UVA pays on average more than 80% of your healthcare premiums; this is part of the Total Rewards package for every benefits-eligible employee. Some of UVA's benefits options change year to year in order to help balance your health needs and premiums with current industry options, standards, and market influences. 

    We self-fund and self-manage the UVA benefit health plans, which allows us to offer them on a pre-tax basis, saving you money. Since we offer them on a pre-tax basis, IRS regulations don't allow plan changes outside Open Enrollment, other than due to a  Mid-Year Qualifying Life Event. So, it’s very important to take the time to review benefits and make any necessary changes during the two-week Open Enrollment period, October 7-18, 2019 . Like getting your car inspected every year, paying attention each year to benefit plan changes helps you make the best choices for you and your family right now.

    Learn About Your Benefit Needs

    How can you map out what you’ll need from your benefits in 2020? It’s simple: review how you’ve used them in 2019 and think about anything new you might need next year. Reviewing how you’ve spent funds and used benefits over the last year can be a huge help when selecting a plan. The following resources can help you look back, in order to take care of yourself in 2020:

    Here are helpful questions to ask yourself. Do you have: 

    • Any medical or dental procedures planned? 
    • Any upcoming glasses or contact lens needs?
    • Any changes in dependent care ?
    • A need for replacements to medical or assistive devices?
    • Potential life events — for example, new marriage, new children, or children after age 13 no longer eligible for Dependent Care FSA funds?
    • Dependents' social security numbers listed correctly in Workday?​

    We Heard You

    We asked you to tell us about benefits preferences, and you said you’d like more assistance with understanding and selecting benefits. We are listening! This year we are offering more in-person presentations across Grounds, bringing on additional HR professionals to respond in a timely manner to your phone call, online chat or email inquiry starting in mid-September, and posting informative podcasts about benefits to listen to anytime, anywhere.

    Upcoming Communications and Resources

    You’ll get the chance in a few weeks to look over Open Enrollment resources that will help you map out your options and choose the benefits that are right for your needs. It’s a great idea to do this as far in advance as you can, especially because Open Enrollment runs for just two weeks this year, with no confirmation period afterwards. 

    Beginning in mid-September, you can access a series of helpful videos, meet with HR professionals in person, listen to informative podcasts, or try out our online tools like Picwell (for personalized benefit shopping and plan selection) or Ask ALEX, a virtual benefits counselor.

    If you prefer social media channels for updates, look for ongoing announcements about Open Enrollment on the HR Twitter channel and the Hoos Well FacebookTwitter, and Instagram pages. These announcements will link to longer announcements on the HR website, and will help remind you about key dates.

    Don't Forget

    • Whether you’re making any changes or not, review your benefits in Workday.
    • The elections you make at Open Enrollment cannot be changed unless you have a mid-year qualifying life event, per IRS regulations.
    • There is no confirmation period after Open Enrollment closes this year, so make sure to review benefits and make any benefits changes during the Open Enrollment period.
    • Review and confirm social security numbers in Workday for you and your dependents.